20222023
## Trustees’ Annual Report 2022-2023
MRS YAEL EDMONDS TREASURER, SEFTON PCF CHARITY NUMBER 1199649
**S e f t o n P a r e n t C a r e r F o r u m C h a r i t y N o . 1 1 9 9 6 4 9**
**T r u s t e e s ' R e p o r t a n d U n a u d i t e d A c c o u n t s 3 1 M a r c h 2 0 2 3**
## **C o n t e n t s**
Trustees' Annual Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet Notes to the Accounts
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140722
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Sefton PCF
## `1 1 9 9 6 4 9`
||||
|---|---|---|
|||-Signpost parents and carers of children and young
people who have Special Educational Needs and
Disabilities to services and support that are available
to them in the local area, supporting inclusion in
education, health, and social care.
-Bring the concerns of parents, carers and families to
strategic partners in the local authority, in order to
promote
informed
and
effective
service
commissioning, which sees children and young
people succeed, enjoylife and achieve theirpotential|
|||We run regular coffee mornings during term time,
where parent carers can come for an informal chat, or
meet professionals and ask for advice. We have
organised information events for parent carers,
enabling them to speak directly to professionals from
Health, Education and Social Care, and see what is
available for their children and young people in the
coming months and years. Events took place in July
2022 (focus on summer provision), October 2022 and
March 2023, in different venues in the south and
north of the borough and were well attended by both
professionals and parent carers, children and young
people and other interested parties.|
||
|The promotion of inclusion, co-production and positive
practice is at the heart of everything Sefton PCF does
and plans. We ensure trustees and steering members
attend meetings with local partners, both strategically
and operationally. At these meetings we represent the
voices of parent carers across Sefton, raising their
concerns at the highest levels of local service
commission. At a regional level, we engage with other
Parent Carer Forums within Cheshire and Merseyside
ICB and the wider North-West region, ensuring that
local learning and problems are escalated further and
share knowledge and experience with partners outside
of our locality. This year we were able to send
delegates to regional events, including a conference,
but we also communicate with National PCFs over
social media.|
Additional information (optional)
SORP
reference
I'oii(y on giiltil milking
vdia 1.5
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ioniiiDuiion maao DV voiJniec.1s
uinei
Sefton PCF has been contributing at a strategic level, as well as at an operational level: Trustees attend meetings that concern service commissioning and improvement, as well as adhoc projects that the local authority is working on. Examples are: SEND Continuous Improvement Board, Health SEND Performance Improvement Group, Ofsted inspections, Preparation for Adulthood guidance. Trustees have been asked to attend interview panels to help recruit leading SEND officers. We are involved and included in many aspects of service design and provision and represent the parent carers' voice wherever we go. At an operational level, we run regular events and coffee mornings that support our parent carers directly: we ask for suggestions of professionals the parents would like to speak to and training they might like to attend, then go about booking those professionals to attend our coffee mornings at one or more of our venues across the borough or arrange training sessions at our Cambridge Road hub. We have been asked by several schools to attend their parent-teacher evenings, so we could offer support and advice. This is a recent development, but it is already proving popular and more schools are contacting us with dates. Finally, our information events are giving parents a chance to speak directly to professionals and see what is out there. The events have also given professionals an opportunity to network, which is a great additional benefit to have come from them.
£0.00 Not applicable £0.00 We have no reserves policy, as our funding is entirely restricted; any underspend is clawed back by the Department for Education. Not applicable No concerns
Department for Education Parent Carer Participation Grant None If funding is stopped by the government, the charity will be facing a financial risk. However, funding is guaranteed until 2025.
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## **Structure, Governance and Management**
|**Description of charity's trusts:**|**SORP**||
|---|---|---|
||**reference**||
|Type of governing document|Para 1.25||
|||Constitution|
|(trust deed, royal charter)|||
|How is the charity constituted?|Para 1.25||
|(e.g unincorporated association, CIO)||CIO|
|Trustee selection methods including|Para 1.25||
|details of any constitutional||Members voting prior to our AGM.|
|provisions e.g. election to post|||
|or name of any person or body|||
|entitled to appoint one or more|||
|trustees|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**SORP reference** Policies and procedures adopted for Para 1.51 the induction and training of trustees The charity's organisational structure Para 1.51 and any wider network with which the charity works Relationship with any related parties Para 1.51 We have connections with other forums on a regional and national level; we also work locally with 3rd sector organisations. Other
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Sefton PCF SPCF, Sefton Parent Carer Forum 1199649 SPCF Shared Space Cambridge Family Wellbeing Hub Cambridge Road BOOTLE Merseyside L20 9LQ
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|---|---|---|---|
|Sue Swinchin|Co-Chair|||
|Monica Wright|Co-Chair|||
|Yael Edmonds|Treasurer|||
|KellieWright|Secretary|||
|Jane Pickersgill|Trustee|||
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## Corporate trustees - names of the directors at the date the report was approved
**Director name**
## Name of trustees holding title to property belonging to the charity
|**Trustee**
**name**|**Dates acted if not**
**for wholeyear**|||
|---|---|---|---|
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Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser Name**
**Address**|**Type of adviser Name**
**Address**|**Type of adviser Name**
**Address**|
|---|---|---|
|Regional parentcarer
participa**ti**onadviser|LisaAldred|Contact,WenlockStudiosWorkspace,50-52WharfRoad,London, N1
7EU|
|Contact Associate
~~Support~~|LauraBurling|Contact,WenlockStudiosWorkspace,50-52WharfRoad,London, N1
~~7EU~~|
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
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The trustees declare that they have approved the trustees' report above.
**Signed on behalf of the charity's trustees**
**Signature(s)**
**Full name(s) Yael Edmonds**
**Treasurer Position (eg Secretary, Chair, etc)**
**Date 02/04/2024**
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## **Sefton Parent Carer Forum Statement of Financial Activities for the year ended 31 March 2023**
|||**Unrestricted funds**|**Restricted funds**|**Total funds**|
|---|---|---|---|---|
|||**2023**|**2023**|**2023**|
|||**£**|**£**|**£**|
||**Notes:**||||
|**Income and endowments from:**|||||
|Donations and legacies|3|£13521||£13521|
|Charitable activities|4|£50|£6591|£6641|
|**Total:**||**£13571**|**£6591**|**£20162**|
|**Expenditure on:**|||||
|Charitable activities|5|£9684|£6123|£15807|
|**Total:**||**£9684**|**£6123**|**£15807**|
|Net gains on investments:||**-**|**-**|**-**|
|**Net income:**|6|**£3887**|**£468**|**£4355**|
|Transfer between funds||**-**|**-**|**-**|
|**Net income before**||**£3887**|**£468**|**£4355**|
|**gains/(losses)**|||||
|**Other gains and losses**|||||
|**Net movement in funds**||**£3887**|**£468**|**£4355**|
|**Reconciliation of funds**|||||
|**Total funds carried forward:**||**£3887**|**£468**|**£4355**|
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## **Sefton Parent Carer Forum**
|**Summary Income and Expenditure Account**
**for the year ended 31 March 2023**
Income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net income before tax for the year
**Net income for the year**|**2023**
**£**
20,162|
|---|---|
||**20,162**|
||12,482
3,325|
||**15,807**|
||4,355|
||**4,355**|
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## **Summary Income and Expenditure Account for the year ended 31 March 2023**
|**Summary Income and Expenditure Account**
**for the year ended 31 March 2023**||
|---|---|
|Income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net income before tax for the year
**Net income for the year**|**2023**
**£**
20162|
||**20162**|
||12482
3325|
||**15807**|
||4355|
||**4355**|
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|**Sefton Parent Carer Forum**||
|---|---|
|**Balance Sheet**||
|**at 31 March 2023**||
|**Company No.**|**2023**|
|**Fixed assets**||
|Tangible assets||
|**Current assets**||
|Cash at bank and in hand||
|**Creditors:**amount falling due within one year||
|**Net current assets**||
|**Total assets less current liabilities**||
|**Net assets excluding pension asset or liability**||
|**Total net assets**||
|**Restricted funds**||
|Restricted income funds||
|**Unrestricted funds**||
|General funds||
|**Reserves**|**10**|
|**Total funds**||
|These accounts have been prepared in accordance with the special provisions of Part 15 of the||
|Companies||
|Act 2006 relating to small companies.||
|For the year ended 31 March 2023 the company was entitled to exemption under section 477 of||
|the||
|Companies Act 2006 relating to small companies.||
|The members have not required the company to obtain an audit in accordance with section 476 of||
|the||
|Companies Act 2006.||
|The directors acknowledge their responsibilities for complying with the requirements of the||
|Companies Act||
|2006 with respect to accounting records and the preparation of accounts.||
|Approved by the board on 04 April 2024||
|And signed on its behalf by:||
|Y. Edmonds||
|Trustee||
|04 April 2024||
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**Sefton Parent Carer Forum Notes to the Accounts**
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with the charity's governing document, the
Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102") and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. The functional currency used is the£ Sterling.
Assets and liabilities are initially recognized at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
The functional currency used is the £ Sterling.
## **Preparation of the accounts on a going concern basis**
At the time of approving the accounts, the trustees' have a reasonable expectation that the Charity has
adequate resources to continue in operational existence for the forseeable future. As such these accounts have been prepared under the going concern basis.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since
last year and no changes have been made to accounts for previous years.
**Fund accounting Restricted funds**
**Restricted funds** These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. **Unrestricted funds** These are unrestricted funds earmarked by the trustees for particular purposes. **Designated funds** These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. **Revaluation funds** These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
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|---|---|
|**Income**|Income is included in the Statement of Financial Activities (SoFA)|
|Recognition of income|when the charity becomes entitled to, and virtually certain to receive,|
||the income and the amount of the income can be measured with|
||sufficient reliability.|
|Income with related|Where income has related expenditure the income and related|
|expenditure|expenditure is reported gross in the SoFA.|
|Donations and|Voluntary income received by way of grants, donations and gifts is|
|legacies|included in the the So FA when receivable and only when the|
||Charity has unconditional entitlement to the income.|
|Tax reclaims on donations|Income from tax reclaims is included in the SoFA at the same time as|
|and gifts|the gift/donation to which it relates.|
|Donated services and|These are only included in income (with an equivalent amount in|
|facilities|expenditure) where the benefit to the Charity is reasonably|
||quantifiable, measurable and material.|
|Volunteer help|The value of any volunteer help received is not included in the|
||accounts.|
|Investment income|This is included in the accounts when receivable.|
|Gains/(losses) on revaluation|This includes any gain or loss resulting from revaluing investments to|
|of fixed assets|market value at the end of the year.|
|Gains/(losses) on investment|This includes any gain or loss on the sale of investments.|
|assets||
|**Expenditure**||
|Recognition of expenditure|Expenditure is recognised on an accruals basis. Expenditure includes|
||any VAT which cannot be fully recovered, and is reported as part of|
||the expenditure to which it relates.|
||These comprise the costs associated with attracting voluntary|
|Expenditure on raising funds|income, fund raising trading costs and investment management costs.|
|Expenditure on|These comprise the costs incurred by the Charity in the delivery of its|
|Charitable activities|activities and services in the furtherance of its objects, including the|
||making of grants and governance costs.|
|Grants payable|All grant expenditure is accounted for on an actual paid basis plus an|
||accrual for grants that have been approved by the trustees at the end|
||of the year but not yet paid.|
|Governance costs|These include those costs associated with meeting the|
||constitutional and statutory requirements of the Charity, including|
||any audit/independent examination fees, costs linked to the|
||strategic management of the Charity, together with a share of|
||other administration costs.|
|Other expenditure|These are support costs not allocated to a particular activity.|
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
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## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Equipment
25% reducing
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## **2 Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
## **3 Income from donations and legacies**
|Donations
Funds introduced|**Unrestricted**
**£**
**Total 2023**
**£**
550
550
12971
12971|
|---|---|
||**13521**
**13521**|
## **Sefton Parent Carer Forum Notes to the accounts**
## **4 Income from charitable activities**
|Events, meetings and
remuneration
Department of Education –
Contact|**Unrestricted**
**Restricted**
**Total 2023**
**£**
**£**
**£**
50
**-**
50
-
6591
6591|
|---|---|
||**50**
**6591**
**6641**|
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|---|---|---|---|---|---|
|**5**||**Expenditure on charitable activities**||||
|||_Expenditure on charitable_|**Unrestricted**|**Restricted**|**Total 2023**|
|||_activities_|**£**|**£**|**£**|
|||Events, meetings and|4533|-|4533|
|||remuneration||||
|||Training|680|-|680|
|||Supplies|1077|-|1077|
|||Department for Education –|-|6123|6123|
|||Contact||||
|||_Admin Costs_||||
|||Amortisation, depreciation,|3325|-|3325|
|||impairment, profit/loss on||||
|||disposal of fixed assets||||
|||Governance costs|3394|-|3394|
||||**13009**|**6123**|**19132**|
|**6**||**Net income before transfers**||||
|||||**2023**||
|||This is stated after charging||**£**||
|||Depreciation of owned fixed assets||3325||
## **7 Staffing costs**
No employee received emoluments in excess of £60,000
## **8 Tangible fixed assets**
|**Cost or revaluation**
Additions
At 31stMarch 2023
**Depreciation and impairment**
Depreciation charge for the year
At 31stMarch 2023
**Net book values**
At 31stMarch 2023|**Equipment**
**Total**
**£**
**£**
4033
4033|
|---|---|
||4033
4033|
||3325
3325|
||3325
3325|
||708
708|
## **Sefton Parent Carer Forum Notes to the accounts**
## **9 Creditors**
Amounts falling due within one year
|Trade creditors
Accruals|**2023**
**£**
280
188
468|
|---|---|
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## 17 of **10 Movement in funds**
|**Restricted funds**
**Restricted income funds**
Department for Education –
Contact
Total
**Unrestricted funds**
**General funds**
**Total funds**|**Incoming**
**resources**
**(including other**
**gains/losses)**
**Resources**
**expended**
**At 31st March**
**2023**
**£**
**£**
**£**
6591
(6123)
468|
|---|---|
||6591
(6123)
468|
||13571
(13009)
562|
||20162
(19132)
1030|
Purposes and restrictions in relation to the funds: Restricted funds:
Department for Education – Contact: To support the infrastructure and development of the forum.
## **1 Analysis of net assets between funds 1**
|Fixed assets
Net current assets
**Reconciliation of net cash / (net**
Cash and cash equivalents
Net cash / (net debt)|**Unrestricted**
**funds**
**£**
-
322|**Restricted**
**funds**
**Total**
**£**
**£**
708
**708**
-
**322**|
|---|---|---|
||**322**|**708**
**1030**|
||**debt)**|**Cash flows**
**At 31st March**
**2023**
**£**
**£**
790
790|
|||790
790|
|||**790**
**790**|
## **1 Reconciliation of net cash / (net debt) 2**
FRS 102 requires and entity to report changes in net debt in the accounting period. Sefton Parent Carer Forum does not carry any debt or other borrowings and has a positive net cash position.
## **1 Related party disclosures**
## **3**
## **Controlling party**
The company is limited by guarantee and has no share capital; thus, no single party controls the company.
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Charity Accounts templates - Trustees' annual report for the period
October 2076