## **Trustees’ Annual Report for the period** **From: 14/07/2022 Period start date To: 30/06/2023 Period end date Charity name: Ringwood Rotary CIO** **Charity registration number: 1199646** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are: The relief of the
poor and needy in Ringwood and
surrounding district, any other part of the
United Kingdom or elsewhere in the world,
or to or for such other charitable purpose,
institution, society or object as the
members of the CIO shall in duly
constituted meeting from time to time
propose and the Trustees agree can be
taken forward.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To raise funds via various public local
events, with the aim of raising more income
than the events cost to host. The excess
being donated to various local, national and
international charities or other voluntary
bodies and organisations. In addition to
support the various Rotary Charities, both
home and abroad| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference In accordance with the Rotary Constitution Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|Support of all events & functions without
charging any expenses| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2 main charities who benefited during
the year where the “Lantern Community”,
based in Ringwood, providing support to
adults and children with diverse learning
abilities and “Shelterbox”, a charity based
in Cornwall, UK, that provides emergency
shelter and other aid items to families
around the world, who have lost their
homes to disaster or conflict| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**--**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**--**| |Investment performance
against objectives|Para 1.41|**--**| |Other||**--**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a strong financial position
at the end of the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held due to timing differences
in making donations.| |Amount of reserves held|Para 1.22|Variable| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**--**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**--**| |A description of the principal
risks facing the charity|Para 1.46|**--**| |Other||**--**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|CIO members annual election| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**--**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**--**| |Relationship with any related
parties|Para 1.51|**--**| |Other||**--**| ## **Reference and Administrative details** |Charity name|Ringwood Rotary CIO| |---|---| |Other name the charity uses|--| |Registered charity number|1199646| |Charity’s principal address|Little Gatton
103 Linford road
Ringwood
Hampshire
BH24 1TX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sandra Trapnell|President|14/7/22 - 30/6/23|Ringwood RotaryCIO| ||Ian Wallington|Secretary|14/7/22 - 30/6/23|Ringwood RotaryCIO| ||Michael Macario|Treasurer|14/7/22 - 30/6/23|Ringwood RotaryCIO| ||Christopher Card|Past President|14/7/22 - 30/6/23|Ringwood RotaryCIO| ||Trevor Pogson|President Elect|14/7/22 - 30/6/23|Ringwood RotaryCIO| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name --** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** n/a **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **--** ## **Other optional information** **--** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** ## **Ringwood Rotary CIO** **No (if any) Receipts and payments accounts CC16a For the period** 7/14/2022 6/30/2023 **To from** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Charitable Activities
**14,084**
Donations received
**2,500**
**-**
**-**
**-**
**-**
**-**
**-**
**16,584**
**5,638**
**-**
**_Sub total_ 5,638**
**_Total receipts_ 22,222**
**A3 Payments**
Grants to Other Charities
**11,884**
Other Charitable Activities
**4,269**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 16,153**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 16,153**
**_Net of receipts/(payments)_ 6,069**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 6,069**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**Transfer from prior Ringwood**
**Rotary Charitable Trust**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,084**
**2,500**
**-**
**-**
**-**
**-**
**-**
**-**
**16,584**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**5,638**
**-**
**5,638**|| |||||**-**| |||||**-**| ||||**22,222**|| ||**-**|**-**||**-**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**11,884**
**4,269**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**16,153**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| ||**-**|**-**|**16,153**|**-**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**6,069**
**-**
**-**
**6,069**|**-**| |||||**-**| |||||**-**| |||||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
HSBC Bank Account Balance
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**6,069**
**-**
**-**
**-**
**-**
**-**
**6,069**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||