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2024-03-31-accounts

Friends of Eastville Park Trustees Report and Financial Statements Year to 31[st] March 2024

Charity number: 1199637

[1]

Friends of Eastville Park Trustees' Annual Report Year to 31[st] March 2024

CONTENTS

Page

  1. Reference and Administrative Information

  2. Structure, Governance and Management

  3. Objects and Activities

  4. Achievements and Performance

  5. Financial Review

  6. Statement of Responsibilities of Trustees

  7. Independent Examiner's Report

  8. Statement of Financial Activities

  9. Balance Sheet

  10. Notes to the Accounts

Reference and Administrative Information

Charity name: Friends of Eastville Park Charity registration number: 1199637 Registered Office and Operational Address: c/o Glenfrome Primary School, Cottisford Road Bristol BS5 6TY Website: eastvillepark.org.uk

Trustees 2023-24

Sarah West (chair) Gillian Calloway Andrew Gee Maureen Lewis Christina Quinnell Josephine Edkins Ian Player Martyn Cordey Christina Stokes Joseph Mckenna (resigned 6[th] February 2024)

[2]

Structure, Governance and Management

The organisation is a Charitable Incorporated Organisation, incorporated and registered as a charity on 13[th] July 2022. Its governing document is the Constitution dated 6[th] July 2022. The charity has taken over activities previously carried out by the Friends of Eastville Park unincorporated association, which had been operating since June 2016.

Recruitment and Appointment of Trustees

New trustees are appointed for a term of three years by a resolution passed at a meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The board will seek to recruit new trustees to be representative of the area which the charity serves.

Objects and Activities

Charitable Objects

For the benefit of the inhabitants of Eastville and the surrounding area (“the area of benefit”) to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving their conditions of life for the inhabitants of the area of benefit in particular but not exclusively by the preservation, promotion, support, assistance and improvement of Eastville Park.

Public Benefit

The charity delivers public benefit by organising and carrying out activities in Eastville Park, such as environmental works and cultural and sporting events, as detailed in “Achievements and Performance” below. These activities are open to all members of the public and are offered either at low cost or free of charge.

The Trustees are aware of the requirement of public benefit and seek to implement the Charity Commissioners' guidance on public benefit.

[3]

Achievements and Performance

Spring

Friday Bowls Taster Sessions started in April last year and will do again this year . Eastville Bowls Club continues to meet regularly and is open to new members and enquiries.

Friends of Eastville Park continued to support local teenagers by creating a programme for the volunteer element of their Bronze Duke of Edinburgh Awards Scheme . We have really started to rely on their contribution in the park and they were invaluable in helping with preparing and clearing up for Santa’s Grotto on the Green later in the year, as well as helping on the day. Further activities they supported us with included bagging up duckfood, setting up for Food Club, clearing shrubs and trees, maintaining and decorating the pavilion and bowling green maintenance. We are so grateful for and encouraged by their enthusiasm, many thanks to Andy for co ordinating this! The first of 4 monthly hugely popular Fundraising Cafés also took place. Frome Fairies got their waders on and cleared tons of tree debris from the river near the weir great family fun!

The Community Hub hosted ; Folk Around Fishponds every fortnight a very special fortnightly event out for musicians and audience

Nature Sub Group News

2023 was a busy year for the Habitat Management Volunteers as they continued to manage the blackthorn saplings in Redhill Drive field. Using funds awarded by Quartet Community, some wildflowers were sown at the end of the year (with lots more planned for this autumn!).

An effort to reintroduce cuckoo flowers was carried out earlier year and although a few have flowered, we hope they will establish.

While working in the field, we realised that some yellow rattle had become established and it was wonderful to be surrounded by large skipper and marbled white butterflies! These are just some butterfly species whose caterpillars rely on the long grasses to feed, thus allowing these valuable pollinators to thrive.

There are also exciting proposals from the council to create lowland meadows in several areas within the park and how these will help to further enhance Eastville Park as a valuable green space for both humans and nature

Summer

The Pop Up Cafe volunteers linked up with Bristol Refugee Festival again and created a beautiful way of supporting refugees in our community with an event full of food, tennis, music and fun! It had a South American focus this year and despite a few showers we danced and feasted.

[4]

The next stage of the Children’s Play Area finally got completed after SOOO long and that zip wire hasn’t stopped zipping since and the rope climbing frame is epic too! Incredible relentless work from Friends of Eastville Park probably the project that has demanded most consulting and vigilance we have been part of to date. Please support us in the next phase of renovating the beloved sandpit and it’s equipment.

Eastville Park Bowls Club were in full swing with home and away games and the occasional win!

Music with Maya delighted the little ones from August and the Nissen Hut Community Hub became extremely busy with bookings nearly every day of the week with; parties, corporate days in which teams painted, gardened and made a difference.

We also supported Special Friends Film Club a group which uses the Community Hub to enable young people who find mainstream cinemas hard to access to enjoy a cinema experience together.

Bright Spaces came and painted wonderful Alice in Wonderland scenes on the pavilion walls. As well as the regular activities we had many “one off” events in which local groups hired the space including; Afghan minors, Eastville Park Bowls socials, Park story telling, many children’s parties, One Nursery graduation, Gamelan with Isis and Kenyan Independence rounded off with the unforgettable outdoor screening of Jaws!!

Autumn

We joined up with the local Home Educators group who began a weekly session for children and it started getting seriously busy for us at the Hub with all the usual groups continuing to use the space but now we were joined by Imayla Youth Club and then we obtained funding from The People’s Health Trust to provide some further groups. The incredibly popular Monday evening (6 -9pm) Creative Group and enjoyable Tuesday Food and Nature Connection Group (11- 2) which Jo Penguilley co-ordinates.

We began planning and preparing for Christmas and decided to go all out and have (deep breath) Santa’s Grotto / Café/ music stage and Xmas market and book fair all the things we love! It was A LOT OF WORK but the weather was kind, if windy on the day and it was a huge success and hundreds of people came. This linked with our Christmas tree sales and wonderful Eastville Park Calendar and A History of Eastville Park booklet provided us with a fantastic fundraising boost.

Throughout 2023 and into 2024 we have continued to try to keep the local community aware of our activities and dreams with regular “ Parkie ” articles in the Fishponds Voice thank you Ken for always making space for us.

Friends of Eastville Park are currently looking for new trustees and also people to be actively involved with Friends of Eastville Park projects .

[5]

New Year 2024

We were awarded 5 stars for our kitchen Food Hygiene rating

The Community Hub will be hosting Saturday morning Yoga classes from April and Mindfulness sessions from September. We have been chosen as the venue for Bristol City Council’s 12 week Gardening and Horticulture Course Level 1 commencing in mid-April. All the

regular events, workshops, food club, meetings, film club, singing, corporate days, parties, album lunches etc will also continue managed so perfectly by Andy Gee.

We are so grateful for all the volunteers who have made events happen, too many to name here and to all the wonderful people who have come and been part of this unique journey. My highlight was seeing so many people coming to Santa’s Grotto. What was yours?

Financial Review

The charity had a deficit of £19,972 during the year on unrestricted funds (2023 surplus of £45,829). This was due to spending of funds previously raised, in accordance with the charitable objects. On an ongoing basis, expenditure is limited to available funds for each area of work, and the charity has no significant long term commitments; therefore the trustees are satisfied that the charity is a going concern, and will continue to be for the foreseeable future.

Reserves Policy

The trustees have established a policy to provide for any sudden and unexpected loss of income, whereby the unrestricted funds should equal at least three and six months of core running costs, which equates to around £7,500. At the balance sheet date the free cash reserves amounted to £25,857 (2023 £45,829): therefore £7,500 of this has been designated as a Contingency Fund.

[6]

Statement of Responsibilities of the Trustees

Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.

The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware.

The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner.

Approved by the trustees on 15[th] December 2024 and signed on their behalf by:

………………………………………………………… Sarah West, Trustee

………………………………………………………… Jo Edkins, Trustee

[7]

Independent examiner's report to the trustees of Friends of Eastville Park for the year to 31[st] March 2024

I report on the accounts of the Charitable Incorporated Organisation for the period ending 31[st] March 2024 which are set out on pages 9 to 15.

Responsibilities and basis of report

As the trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………............................................................................

23[rd] December 2024

Rupert Taylor 5 Mount Pleasant Millbrook Torpoint Cornwall PL10 1BH

[8]

Friends of Eastville Park Statement of Financial Activities

Year to 31st March 2024

Year to 31st March 2024
Restricted Unrestricted Total Total
funds funds funds funds
Year to Year to Year to 13/07/22 to
31/03/24 31/03/24 31/03/24 31/03/23
[see Note 13]
£ £ £ £
Notes
Income:
Donations and legacies [2] - 500 500 65,137
Charitable activities [3] 13,890 21,081 34,971 16,018
Other trading activities [4] - 10,145 10,145 975
--------------- --------------- --------------- ---------------
Total Income 13,890 31,725 45,615 82,130
Expenditure:
Expenditure on raising funds [5] - 6,183 6,183 600
Charitable activities [6] 17,172 45,515 62,688 29,396
--------------- --------------- --------------- ---------------
Total Expenditure 17,172 51,698 68,870 29,996
--------------- --------------- --------------- ---------------
Net Income / (Expenditure) (3,282) (19,972) (23,255) 52,134
Transfers between funds - -
--------------- --------------- --------------- ---------------
Net Movement in Funds (3,282) (19,972) (23,255) 52,134
Total funds brought forward 6,304 45,829 52,134 -
--------------- --------------- --------------- ---------------
Total funds carried forward 3,022 25,857 28,879 52,134

[9]

Friends of Eastville Park Balance Sheet

As at 31st March 2024

2024 2023
Notes £ £
Fixed Assets [7] - -
Current Assets
Cash at bank and on hand 29,488 52,172
Debtors and prepayments [8] 2,518 358
--------------- ---------------
32,006 52,530
Current Liabilities
Creditors and accruals [9] 3,128 396
--------------- ---------------
Total Current Liabilities 3,128 396
--------------- ---------------
Net Current Assets 28,879 52,134
--------------- ---------------
Net Assets 28,879 52,134
The funds of the charity:
Unrestricted funds:
General funds [10] 18,357 38,329
Designated funds [10] 7,500 7,500
Restricted funds [10] 3,022 6,304
--------------- ---------------
28,879 52,134

Approved by the trustees on 15th December 2024 and signed on their behalf by:

----- Start of picture text -----
........................................... ...........................................
Sarah West Jo Edkins
----- End of picture text -----

[10]

Friends of Eastville Park Notes to the Accounts Year to 31st March 2024

[1] Principal Accounting Policies

The principal accounting policies adopted in the preparation of the financial statements are set out below.

(a) Basis of preparation The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), and the Charities Act 2011. Friends of Eastville Park meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). (b) Preparation of the accounts on a going concern basis The charity's balance sheet at 31st March 2024 is in surplus, and funding has been secured for upcoming activities of the charity. No activities are planned without income to support them. Therefore the trustees are satisfied that the charity remains a going concern on an ongoing basis. (c) Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of activities is deferred until the criteria for income recognition have been met. (d) Donated services and facilities Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value (e) Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. (f) Fund Accounting [i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. [ii] Designated funds are unrestricted funds set aside by the Management Committee for particular purposes. [iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. (g) Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the cost against the activity for which the expenditure was incurred, under the following activity headings: [i] Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. There were no such costs during the year in question. [ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of an indirect nature necessary to support them. [iii] Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question. (h) Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.

(i) Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. (j) Fixed Assets

Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method. Individual items costing less than £500 are not treated as fixed assets.

[11]

Friends of Eastville Park Notes to the Accounts (continued) Year to 31st March 2024

(k) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

(l) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the account.

(m) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

[2]
[3]
Income from donations
2024
2024
2024
2023
2023
2023
Restricted
Unrestricted
Total
Restricted
Unrestricted
Total
£
£
£
£
£
£
Donation from Friends of Eastville Park
-
-
-
16,581
47,036
63,617
unincorporated association
Other donations
-
500
500
-
1,520
1,520
----------------- ----------------- ----------------- ----------------- ----------------- -----------------
-
500
500
16,581
48,555
65,137
2024
2024
2024
2023
2023
2023
Income from charitable activities
Restricted
Unrestricted
Total
Restricted
Unrestricted
Total
£
£
£
£
£
£
Grants:
Quartet Community Foundation
-
-
-
4,500
-
4,500
Grateful Society
5,000
-
5,000
-
-
4,500
People's Health Trust
8,890
-
8,890
-
-
4,500
Other grants
-
-
-
250
-
250
----------------- ----------------- ----------------- ----------------- ----------------- -----------------
Total grants
13,890
-
13,890
4,750
-
4,750
Lettings
-
14,519
14,519
-
6,089
6,089
Fees for activities
-
560
560
-
987
987
Sales of refreshments
-
6,002
6,002
-
4,192
4,192
----------------- ----------------- ----------------- ----------------- ----------------- -----------------
Total income from charitable activities
13,890
21,081
34,971
4,750
11,268
16,018

The charity received no government grants during the period (2023 nil).

[4]
[5]
Other income
2024
2024
2024
2023
2023
2023
Restricted
Unrestricted
Total
Restricted
Unrestricted
Total
Income from trading activities
-
10,145
10,145
-
975
975
----------------- ----------------- ----------------- ----------------- ----------------- -----------------
-
10,145
10,145
-
975
975
Expenditure on raising funds
2024
2023
Costs of non-charitable trading activities
6,183
600

[12]

Friends of Eastville Park Notes to the Accounts (continued) Year to 31st March 2024

[6] Analysis of expenditure on charitable activities

2024 2024 2023
Direct costs £ £
Activity costs 6,630 1,588
Repairs and maintenance 5,803 7,910
Park improvements* 33,795 14,000
Salaries and pensions 7,871 -
Recruitment 108 -
Travel expenses 472 -
Premises costs 4,490 1,430
Donation to bowling club - 1,108
Donation to Bristol Refugee Festival - 556
Costs of refreshments 2,673 2,371
--------------- ---------------
Total direct costs 61,842 28,964
Support costs £ £
Accountancy 142 240
Fee for Independent Examination 224 192
Stationery and printing 34 -
Insurance 283 -
Legal and professional fees 163 -
--------------- ---------------
Total support costs 846 432
--------------- ---------------
Total charitable expenditure 62,688 29,396

As the charity only undertakes one kind of activity, support costs have not been apportioned.

[7] Tangible Fixed Assets

[8] Equipment
2024
£
Cost
Balance brought forward
-
Additions during the year
-
---------------
-
Depreciation
Balance brought forward
-
Charge for the year
-
---------------
-
---------------
Net Book Value at 31/03/24
-
Net Book Value at 31/03/23
-
Debtors and prepayments
2024
2023
£
£
Trade debtors
2,400
-
Prepayments
118
358
-----------------
-----------------
2,518
358

[13]

Friends of Eastville Park Notes to the Accounts (continued) Year to 31st March 2024

[9]
[10]
Creditors
2024
2023
Amounts due within 12 months:
£
£
Trade creditors
2,718
-
Tax and National Insurance
31
-
Accruals
378
396
-----------------
-----------------
3,128
396
Movements in Funds 2023-24
Balance at
Balance at
31/03/2023
Income Expenditure
Transfers 31/03/2024
Restricted funds:
Defibrillator
2,183
-
(1,241)
-
942
Park bench
350
-
-
-
350
Warm Spaces
3,351
-
(3,351)
-
-
Quartet Nature Subgroup grant
420
-
(420)
-
-
Grateful Society
-
5,000
(3,421)
-
1,579
People's Health Trust
-
8,890
(8,739)
-
151
---------------
---------------
---------------
---------------
---------------
Total Restricted Funds:
6,304
13,890
(17,172)
-
3,022
Unrestricted Funds:
Designated Funds:
Contingency Fund
7,500
-
-
-
7,500
-----------------
-----------------
-----------------
-----------------
-----------------
Total Designated Funds:
7,500
-
-
-
7,500
General Funds
38,329
31,725
(51,698)
-
18,357
-----------------
-----------------
-----------------
-----------------
-----------------
Total Unrestricted Funds:
45,829
31,725
(51,698)
-
25,857
---------------
---------------
---------------
---------------
---------------
Total Funds:
52,134
45,615
(68,870)
-
28,879

Purposes of funds

The defibrillator and park bench funds were raised from the public for these purposes.

The Warm Spaces fund was to provide a warm and welcoming space in the Nissen Hut for local people impacted by the cost of living crisis and particularly the high cost of heating.

The Quartet Nature subgroup grant funded a group working to preserve and encourage the wildlife in the park. The Grateful Society grant helps cover the cost of a part-time co-ordinator.

The People's Health Trust funds a "Creative group" and a "Food group".

The Contingency Fund exists to enable the charity to continue operations for three months in the event of any unexpected in drop in income.

[11] Payments to trustees and related party transactions

No trustees received remuneration during the year (2023 nil)

Two trustees received payments totalling £15,762 during the year (2023 four trustees received £7,337). These were all reimbursements of costs incurred in furtherance of the charity's objects.

There were no other related party transactions during the year.

[12] Staff costs
2024
2023
£
£
Salaries
7,838
-
Employer pension
34
-
---------------
---------------
7,871
-

The average number of staff employed by the charity during the year was 1 (2023 nil) and the average full time equivalent was 0.3 (2023 nil).

The key management personnel of the charity are the trustees. There were no payments to key personnel during the year.

[14]

Friends of Eastville Park Notes to the Accounts (continued) Year to 31st March 2024

[13] Previous year comparisons

Statement of Financial Activities 2022-23 Restricted Unrestricted Total
funds funds funds
13/07/22 to 13/07/22 to 13/07/22 to
31/03/23 31/03/23 31/03/23
£ £ £
Income:
Donations and legacies 16,581 48,555 65,137
Charitable activities 4,750 11,268 16,018
Other trading activities - 975 975
--------------- --------------- ---------------
Total Income 21,331 60,798 82,130
Expenditure:
Expenditure on raising funds - 600 600
Charitable activities 15,027 14,369 29,396
--------------- --------------- ---------------
Total Expenditure 15,027 14,969 29,996
--------------- --------------- ---------------
Net Income / (Expenditure) 6,304 45,829 52,134
Transfers between funds - - -
--------------- --------------- ---------------
Net Movement in Funds 6,304 45,829 52,134
Total funds brought forward - - -
--------------- --------------- ---------------
Total funds carried forward 6,304 45,829 52,134
Movements in Funds 2022-23 Balance at Balance at
13/07/2022 Income Expenditure Transfers 31/03/2023
Restricted funds:
Defibrillator - 2,231 (48) - 2,183
Park bench - 350 - - 350
Warm Spaces - 4,330 (979) - 3,351
Quartet Nature Subgroup grant - 420 - - 420
Old swimming pool - 5,000 (5,000) - -
Playpark - 9,000 (9,000) - -
--------------- --------------- --------------- --------------- ---------------
Total Restricted Funds: - 21,331 (15,027) - 6,304
Unrestricted Funds:
Designated Funds:
Contingency Fund - - - 7,500 7,500
----------------- ----------------- ----------------- ----------------- -----------------
Total Designated Funds: - - - 7,500 7,500
General Funds - 60,798 (14,969) (7,500) 38,329
----------------- ----------------- ----------------- ----------------- -----------------
Total Unrestricted Funds: - 60,798 (14,969) - 45,829
--------------- --------------- --------------- --------------- ---------------
Total Funds: - 82,130 (29,996) - 52,134

[15]