Trustees, Annual Report for the period Pericd start date Period end dat• From 02 09 2023 To 01 09 2024 Section A Reference and administration details Charity name Marlborough Area Youth Forum Other names charity is known by MAYF, The Forum Reglstered charity nurnber {rf anvl 1199626 Charity's principal address Noivell House Kingsbury Street Marlborough SN8 IHZ Names of the charity trustees who manage the charity Trustet harne oirKe lil any) N•me dperson lor botyl*MtiUEd t¢* appointtruslee lil Caroline Thomas Chair Mervyn Hall Lisa Farrell Nicola Rebbeck Names of the trustees for the charity. if any, (for example. any custodian trustees) Name Dates acted if not for whole year Names and addresses of advisers {Optlonal Information) Type of adviser Addre Name Name of chief executive or narne5 of senior staff memi)ers (Optional inforrnation) TAR IAarch 2012 Section B Structure, governance and management Description of the charirfs trusts Type of governing document Constttution, adopted 5 July, 2022 How the charity is constituted Charitable Incorporated Organisation. registered 12th July, 2022 Trustee selection methods Appointed by a resolution at a meeting of the charitl5 current trustees. Additional governance issues (Optional information) While typically regarded as an affluent area, many young people in and around Marlborough face challenges such as lack of 5UPPOrt for positive poor iTher.;ol hco, ,,*, and ongoing disfbyt;'-I to education from Covid. Soaal skills have suffered. and a higher level of anti-social behaviour is evident with risks from county line gangs, from neighbouring towns including Swindon and Devizes, emerging. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustee5; the chariws organisational Structure and any wider network with which the charity works- relationship i&Jjth any relateA parties,. The For"- ":3: etablish=d .5. rio to raise fur.ds and employ a youth worker to help develop the existing youth club which was struggling to be sustainable. Now in our second year, the Forum has enabled the Marlborou8h Youth Clts'b tcr n op. a s S*? Ie basis bi securing grants and A including Lottery fundin& after an initial grant lin 20221231 from Wiltshire Council. **r*n trustees. consideration of major risks and the system and procedures to manage them. In September 2023. ouryouth Worker stepped down and we ran with two Tri Irtatss and volunteers iiphi!D seakjp.g tc recrui+ a replacemep.t. T￿15 proved not to be possible and in early 2024, one of the Trustees took on the role for 10-15 hours a week. With the benefft of additional funding, ourTrustee Youth Worker has succeccfiilly 3ttratted more voliJnt••r The Forum ¢upports all volunteer to apply for enhanced DBS check5 in line with statutory requirements, they have. and are asked to sign. a Code of Condurt and receive Safeguarding Training. The Forum has other policies including Complaints, Serious Allegation5, Data Protection/GDPR Iwith an a550ciated Privacy Notice), Whirtlpblowin& Equal Opportuntties and Risk Management. In addition. the youth club is now open 2 nights a week offering a hot meal on both evenings along with a ran e of activities. In August 2024 we TAR March 2012 also ran a half-day session with skateboarding and scootering tuition, a climbing wall. a DJ and various indoor and outdoor sports. Hot dogs and burgers were also made available. We make no charge for any of the Youth Clubs artivtties or food to avoid any risk of discrimination against more vulnerable youngsters in the communty. PVP lartiL￿ 6rew oker L, +*e year part[￿ular1.Y a4fi0ll6fL *Oiingsters whotypically shy awayfrom the more formally 5trurtured sports clubs. cadets, scouts etc. Regular attendees have increased from c25 to 45-50 a night. Three tr"=te== ai e also lacal tvl'4r, counKillors and the iQUrth was an original volunteer. The Forum is working with the town council to develop youth services on a broader basis. and the council has recruited an apprentice Youth Worker to start in October 2024. The key risks faced by +he Forum are Risk Securing sufficient grant funding for our key costs Ilnsurance, youth .'crker, Fio 400d. reit 31?d +4:,:A party enrichment activities) Attratting and retaining volunteers to support the delivery of engaging artivrties and offer a PCTrS=-,a,i 4fiJSt-d rcigLianshiy for the many youngsters seeking support and guidance Operationalising Safeguarding policies into day-to-day activities, patt%iLUiar.I ' and as our numbers grow Miti ation Successful submission of grant reque5t5, including from the Natiuna.l Lottery an Iviltshire Community Foundation Advertisingthrough Fb page and personal contacts. Offering training that supports volunteers e.g. First Aid) Youth Worker and Trustees experience. Cr￿atIon OS a Safcguarding Attion Plan and a Safeguarding Leaflet. Trustee and volunteer trainin Section C Objectives and activities The object of the CIO is to advance in life young people, aged 10 to 18 lor 25 wlth special educational needs) in Marlborough and the surrounding area throuoty.. (al the provision of recreational and leisure time artivities provided in the interest of social welfare, designed to improve their conditions of life Ibl providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individiJal5. Summary of the objects of the charity set out in its governing document Summary of the main activities The Trustees confirm that the have had re ard to the Charit TAR March 2012 undertaken forthe public benefit in relation to these objects (include within this sertion the statutory declaratlon that trustees have had regard to the Euidan issued by the Charity Commission on public benefft) Comrnission's public benefft guidance when plannin8the Forum's activtties. Main artivities undertaken over 2023124 include introduction of our new Youth Worker, benefiting from her personal passion and abiltty to attratt volunteers Move to open two evenings a week, Wednesdays and Fridays, with the provision of hot food and activities including pool, table tennis, badminton. indoor football and basketball. Introduction of school holiday half day sessions to engage the wider community Continuing to offer our Se￿iCe5 at no charge to our youngsters Liaison with local town council to promote the introduction of an apprentice youth worKer whom we can work in partnership with to extend the youth offer across the town Review of key policies including Safeguarding Providing a safe place to go on a regular basis Wsth engaging artivities on OTrer 15 really important for young people to help build their confidence and social skills. Additional detsils of objective5 and artivit*s (Optional infomiationl You may choose to include further statements, where relevant. about= We are gratetul for the many hour5 trustees and volunteers have spent listening and encouraging our young members. Without this valuable contribution of time. energy and expertise we would not have been able to achieve so much. Thanks also to our grant funders (National Lottery and Wiltshire Community Foundation) and donations, including Marlborough College students. policy on grantmaking; policy programme related investment: contribution made by volunteers. Section D Achievements and performance Summary of the main achievements of the charity during the year 2023124 was the Forum's second full year of operation so the focus moved to improving our offer to local youngsters, opening on an extra evenin& introducing half day holiday events. working with local sports clubs and cooking'real hot food, ft)r hungry youngsters. o Funds received from Grant applications submitted to National Lottery and Wittshire Community Foundation o Reviewed all key policies including Approach to Risk Management and Safeguarding Volunteer recrurtment continued Atrustee took on the Youth Worker role after a gap of several months: reflettin the difficulties recruiting for March 2012 TAR Section D Achievements and performance such roles. Ran a summef holidays half day event with SkateboardingJScooting tuition. Climbing Wall, DJ and various indoor and outdoor sports, supported by local sports clubs. Secured local town council agreement to fund an apprentice youth worker from October 2024 Section E Financial review Cash at bank atthe financial year end IV91241 was £13.686 in unrestriited funds and £5,JJ9 ifi frstfiitrd fufids li.e. thr balai)ce of £14,520 in grants received in the yearl. While the CIO is in a good financial posrtion, the main financial risk remains insufficient fund raising via grants and donation5. Arias c*3tern.ent of the eharitvs policy on reser¥es LiimiLCU 4 esYThe5 ore required as liabilities are iestrieLcd LU.3bi*' termination requirements for the Youth Worker. All other expenses are only incurred if funds are available. Detslls of any funds materially in deficit Not appliiable Further financial revlew detai15 Ioptional irrformatlon) Our primary source of funds in 2023124 was grants from the National -Tr und ¥l'iitshire Co1Tirniifiit￿ Foundation. Il'e also recEiwed You may choose to indude additional information, where relevant about: VLLri generous donations from Marlborough College students and benefited from residual funds passed over from the Youth Club's prior supporting organisation (the Marlborough Comrnunity Youth Project). the charity's principal sources of funds (including any fundraising): how expenditure has supported the key objectives of the charity: invÈStment policy and objertives including any ethical investment policy adopted. The 6rarit fb'nds supported payment of our youttri worker, third party artivities. cookin& sports and activity equipment and provision of food; all key components of our offerto young people to meet the objects of the charity. Our other major cost is rent payments for the Marlborough Communrty and Youth Centre. S£rti_on F TAR Marc* 2012 Future Plans 2024125 will See a continued emphasis on keepingthe YC operating twice a week with structured 3rtivities to provide a safe, social space for youngsters with trusted adults they can talk to and get a hot meal. We hope to secure a second grant from Wiltshire Community Foundation to support our free hot meal offer and provide third party supported attivities. in order to run three half day sessions during the school holidays (February, May and August). Another application will be made to Wiltshire Council's Marlborough Area Board to support the ongoing costs for the Youth Worker and Rent. We will work with the town council's new apprentice Youth Worker to help create a broad community engagement model bringing together multiple youth organisations as well as the Forum. This will be supported by the establishment of a Youth Forum committee managed by the town council. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charivs trustees Signaturels) Full narnels) Posltlon (eg Secretary. Chair, etc) Caroline Thomas Chair Date 24 March 2025 TAR ma￿ 2012 CHARITY COMMISSION FOR ENGLAND AND WAIES marIt￿oU￿ Area Youth Fonxn 1199626 Receipts and payments accounts CC16a For th• p•tiod from To 02109r2023 D110912024 Section A Receipts and payments Unrestricted funds to thb W•5t R•Str￿L￿d lund& Endowment funds Total lunds Lasl y•*f lo thry rthv•61 £ to tre E A1 Racei Grants QknfialK)n5 ts 1