Trustees Annual Report
Charity Name: Exmouth Musical Theatre Company
Charity Registration Number: 1199614
Address: 4 Elmfield Crescent, Exmouth, Devon, EX8 3BJ
Structure and Management
The charity is run by a committee who are elected by the membership at an AGM
Activities and Objectives
The object of the company continues to be the advancement of education of the public in the dramatic arts and to encourage non-professional local adults and children in the pursuit of live theatre whether it be on stage or in the various backstage crafts, plays, readings and other charitable purposes/
The Company performs two musical productions per year. These are open to all successful auditionees or annually subscribed members. The Company hires Directors, Musical Directors, and Choreographers for each production. The Company also participates in local festivals and Musical events in the town and arranges social events for its members.
Achievements
In this financial year the company's two productions were ‘Footloose’ performed in June at the Exmouth Pavilion and ‘A Villainous Night at the Musicals’ performed in November at the Blackmore Theatre Exmouth.
Footloose encouraged several new performers to join this production and the Company is so pleased that they have decided to stay. Both NODA and The Rosebowl reviewed the production and the reports were glowing. A Villainous Night at the Musicals was also a very successful production meaning (albeit small) we did make a profit on our productions in this financial year. Part of this would be due to our new Membership structure which will be discussed below and Trustee actions to be decided on for the forthcoming financial year.
Finances
This is our first full year as a Charitable Incorporated Organisation (CIO) and new membership structure. Where we were able to make a small profit on our 2 productions within the year the Company did have a small loss overall of £561.62. This loss is a very achievable amount to be made back within the new financial year.
Within the new membership structure members have the option to pay £40.00 per year to be an annual ‘Core’ member or the option to pay a ‘Show Membership’ of £25.00 per show. Within this
financial period Core Membership subscriptions have remained as Membership subscriptions however, as they are show-specific, the ‘Show Membership’ payments have been included within the respective production profit and loss account.
An action to take forward to the new year will be for the Trustees to decide if Core Membership payments are to remain as Membership payments or if Core Membership payments are to be accrued per production. The complication concerning this option would be if a paid Core member does not participate in both productions within that year.
Rehearsal expenditure was not included within the Balance sheet of each production but rather as a running cost of the Company. The Trustees are to decide within the new financial year if these will be included within the profit and loss account for each production.
Exmouth Musical Theatre Company Balance Sheet
As at 31st December 2023
| Balances as at commencment of the year | |||
|---|---|---|---|
| Lloyds Current Account | 19,495.16 | ||
| Lloyds Business Account | 21,790.07 | ||
| Cash Float | 200.00 | 41,485.23 | |
| Payment in Advance - Footloose | 1,608.97 | ||
| Balance at end of 31st July 2021 | 43,094.20 | ||
| Net Receipts for the Year | |||
| Interest received on Bank Account | 217.40 | ||
| Other Income | 1,484.45 | ||
| Income from Shows | 28,902.08 | ||
| Total Income for the Year | 30,603.93 | ||
| Net Payments for the Year | |||
| Expenses on Shows | 28,567.78 | ||
| Payment in Year for Fame (2024 Production) | 500.00 | ||
| Other Expenses | 2,097.77 | ||
| Total Expenses for the Year | -31,165.55 | ||
| Balances as at Year End 31st December 2023 | |||
| Lloyds Current Account | 20,325.11 | ||
| Lloyds Business Account | 22,007.47 | ||
| Cash Float | 200.00 | 42,532.58 | |
| Payments for Future Productions (2024) | |||
| Payment in Advance - Fame Licence | 500.00 | ||
| 43,032.58 | |||
| Total Movement in Year | -561.62 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Exmouth Musical Theatre Company | Exmouth Musical Theatre Company | Exmouth Musical Theatre Company |
|---|---|---|---|
| 31stDec 2023 | Charity no (if any) |
1199614 | |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: M COOPER-ROBERTS Date: 27/09/2024
Name: Michelle Cooper-Robers Relevant professional MAAT qualification(s) or body (if any): Address: 11 The Broadway Exmouth, Devon, EX8 2NW
Oct 2018
1
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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to N/A disclose .
Oct 2018
2
IER