Friends of Greenhill Gardens
Registered Charity Number 1199609
Trustees Annual Report and Accounts
For the period l June 2023 to 31 May 2024
Contents
Trustees, Annual RetK)rt
Review of Activiiies
Receipts and Payments Account
Statement of Assets and Liabilities
Notes to the Accounts
Independent Examiner's Report
Page

FRIENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
The Trustees have pleasure in presenting their Annual Report together with the
Accounts of the charity for the period from i June 2023 to 31 May 2024
The accounts have been prepared in accordance with the accounting policÉes set out
in the notes to the accounts and comply with the charity's governing document and
the Charities Act 2011.
REFERENCE AND ADMINISTRATION
Charity Name:
Other name:
Registered Number:
Adifress:
First Registration:
Organisation Type:
Friends of Greenhill Gardens
FOGG (working name)
1199609
25 Greenhill. Weymouth, DT4 7SW
11 Ju]y 2022.
CIO
Tr￿SteeS
Mr Timothy Spooner
Mrs Patricia Jane Chandler
Mrs Clare Graham
Mr Trevor Lindley
Mrs Elizabeth Wilson
Dr Jon Orrdl
Elected li July 2022
Elected li July 2022
Elected li Ju]y 2022
Elected li July 2022
Elected 19 March 2024
Elected i December 2024
Principle Officers
Chair
Activities Group Chair
Treasurer
Secretary
Mr Timothy Spooner
Mrs Patricia Jane Chandler
Mr Timothy Spooner
Mr Barry Graham
STRUCTURE, GOVERNANCE AND MANAGEMENT
GOVERNING DOCUIIIENT
The governing document of the Friends of Greenhill Gardens (FOGG) is its
Constitution adopted on li July 2022.
TRUSTEES ELECTION
The normal term of office for new Trustees is three years.
Retiring members maybe re-elected up to a nwimum of 3 conseeutAve tern]s.
I new trustees are elected by the trustees, with a minimum of three trustees and a
maximum of eight.
BOARD OF TRUSTEES
The Trustees together forni the Board of Trustees. The ￿￿jor busine&8 and decisions
of FOGG are conducted at meetings of the Board of Trustees, nornully held twice a
year at which all trustees have a vote (ehair only has a casting vote).
Page

FIUENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
ACTIVITIES TEAM
The Board of Trustees have delegated the impleEllentation of the strategy set by the
Board of Trustees, and day to day activities, to the Activities Team which consists of
tnLStees and volunteers.
RISK MANAGEMEiYr
The Trustees have assessed that there are currently no major risks to which the
FOGG is exposed and are satisfied that systems are in place to mitigate exposure to
new major risks.
OBJECTIVES AND ACTIVITIES
OBJECTS
"For the benefit of the public the provision, maintenance, improvement and
promotion of facilities for recreation or other leisure time occupation in Greenhill
Cardens as a public park and open space in Weymouth, Dorset in the interests of
social welfare and with the object of improving their conditions of life."
To work independently, but collaboryativelyy With We)mouth Town Council, the
owners of Greenhill Gardens, to maximise all aspects of the quality of the gardens
and benefit to the public.
To fund or support capital projects for the provision, improvement, or maintenance
of physical assets that would not otherwise happen.
To promote the gardens in general, and also activities within the gardens, to increase
usage of the gardens in the interests of social welfare.
To ensure that there are the financial and people resources to achieve the above aims.
PUBLIC BENEFIT
All actEvities are agreed and reviewed by the board of t￿￿teeS to confonn with the
public benefit guideIines. This includes fundraising activities, new spending projects,
and the use of publicity, advertising, and social media to promote the gardens.
GRAwf MAKtNG POLICY
Grants maybe made for maintenance and construction work where this results in
more effective use of the cEwiWs resources.
PaR¢

FRIENDS OF GREENHILL GARDENS
2023-24 TRUSTEES Al￿NuAL REPORT
REVIEW OF ACTIVITIES I JUNE 2023 TO 31 MAY 2024
FLORAL CLOCK RESTORATION PROJECT
Floralc1(￿ thc ncwclocklLOUSC iu May2024
The project to restore the 1936 floral dock has continued througbout 2023-4. This
floral clock with its original Med￿nIcal clockworks is now believed to be the last
ren￿1n]llg example in Bntain. The restoratiory costing in excess of £40,000 has
been in 2 phases.
Construction of a new dockhouse that contains the original clockworks. This has
been designed so that visitors to Greenhill Gardens can easily see the clod(works
and see them working. Following 3 competitive quotes, local builder JAIC
undertook the work.
Total restoration of the original clockworks was done by IEon Harvey, Chainnan
of the Dorset Clock Society. This included the underground connection and
"motion works" that connected the dockworks to the floral clock some 6 metres
away. Restoration of the cuckoo sound, consisting of bellows and pipes was
undertaken by local organ specialists.
Iii/
R*roted clitkiyurks
WEth both phases of the restoration complete, the official opening was held on 29th
June 2024.

FRIENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
The exceptional wet weather in spring 2023 caused flooding in the pit below the
doclthouse into which the clock weights descend. This was dealt with by installing
automatic pumps and replacing the tanking to the pit walls. Further long-tern]
remedial action is planned for 2025.
FUNDRAISING
A series of ￿ summer concerts was held in Greenlllll Gardens bandstand and were
well supporteil with ever increasing attendance thanks to the benefit of social media
advertising and our revamped website. Some newbands played this year
encouraging local talent to ￿e the bandstand facilities in the gardens.
Two quizzes were held one in early December and one in the spring with a Hawallan
theme, which Proved very popular and saw some amazing costumes! Our Christmas
singalong was also very well attended. and we were so lucky that it was a fine,
windless day.
Donations were a]so received from individual donors and local orEanisations. The
costs of rebuilding the clockhouse was entirely covered by a single local benefactor.
The Dorset Gardens trust have promised a donation of £￿00 on completion of the
clockhouse project.
FUTURE ACTIVITIESIPROJECTS
The provksion of live music, free to the public, has been a key objective for FOGG,
and a bandstand in Greenhill Gardens was erected in 20u and has hosted well over a
hundred concerts. The bandstand was simply constructed to test the level of public
support, which has proved to be substantial. With increasing signs of wear, it has
been decided to replace the ban(Lstand with a more pernianent structure. This will be
another Major project for FOGG. With prOvi￿onal go-ahead of Weymouth Town
Council and our many supporters we are confident that we can achieve our aim over
the next few years.
.,&, ,'IiiiiiiiJ
'.)
Summer concert in the gardens

FRIENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
ACHIEVEMEwfs AND PERFORMANCE
FOGG have received recog]ition or have contributed to the following award for
Greenhill Gardens in 2023
Green Flag awards for Greenhill Gardens.
VOLUNTEERS
As required by the Statement of Recommended Practice, the value of services
provided by volunteers is not induded in the financial statements.
A core team of 7 volunteers support FOGG with the organisation and running of the
fundraising events. The activity team can rely on a further 8 volunteers to assist.
Our thanks go to all the event volunteers, Weymouth Town Council, gardeners, and
of Course the wonderful people of Weymouth who support us so generously.
FINANCIAL REPORTS
RECEIPTS AND PAYMENTS ACCOUNT FOR THE
YEAR ENDED 31 MAY 2024
Total
fimds
Prior peri￿1
Totsl funds
Funds
funds
Donations and legacies
Fllndraising aCtI￿tieS
Other
Total
5109
3919
16689
21798
3919
6128
8811
11046
25985
9028
16689
2S717
Expenditure on:
Raising funds
Charitable actiNities
GO}ernan￿ costs
4419
5750
163
10332
4419
21189
163
25771
6628
15439
240
11868
15439
Net
ineome/(oyenditure)
Net movementin funds
-1303
1250
-53
14117
-1303
1250
-53
14117
Re¢on(ll]iation of fi￿d5.
Totsl funds brought for¥iard
Total thnds carried
forward
12)52
1565
14117
14117
11249
2815
14064
14064
PaA¢

FRIENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
STATEMENT OF ASSETS AND LIABILITIES
AT 31 MAY 2024
Unrestricted Restricted
fimds Total funds Totsl
Cash at bank and tn hand
11249
2815
14064
14117
ACCOUNTING POLICIES
Basis of Preparation
The accounts are prepared on a receÈpts and payments basKs.
Assets
FOGG has no fixed assets at 31 May 2024
Restricted funds
Restricted funds are funds that only be used for a specifie purpose within the
objects of the charity.
Restrictions arise when specified bythe donor or when funds are raised for particular
restricted purposes.
NOTES TO THE ACCOUNTS
Restricted Fund
The Floral c1￿k restricted fllnd relates to the rebuilding of the clock house including the
underground eonnertion between the clockhouse and the floral doclL
2. Donations and Legacies
Includes donations received during the period
General pub]ic.
£ 10,914
CO￿orate.
£ 10,884
3. Fundraising re￿Ipts
Gross receipts from fundraising activities and sales of merchandise
4. Fund￿15}ng acttvities- Payments
Consists of the direct costs of running or participating in ￿ndraIsing events,
indllding marketing and advertising.
5. Charitable aclivilies and grants
Grnnt payment to Weymouth Town Council for the final payment for the
construction of the clock house and eloek restoration costs.
6. Governance
Costs associated directly with the management by the Trustees of the Societys
actiNities induding postage, stationery> printing, insurance and other general
admÈnistration costs.
Insuran
Financial charges
There are no salary or benefit payments to the trustees or volunteer&
7. Assets
The following amounts are not included in the receipts and payments accounts.
Gift Aid recoverable.
1,286
u8

FRJENDS OF GREENHtLL GARDENS
2023-24 TRUSTEES ANNUAL REPORT
8. Cash at bank and petty cash at 31 May 2024
Lloyds Bank PLC current accoiints.
Petty Cash
9. Commitments
The following commitments are not included in the r￿lpt$ and payments accounts.
Completion of clockworks restoration
£ M,000
£ ￿,764
300
Approved on behalf of the Trustees on 31 January 2025
Mr Timothy Brett Spooner
Treasurer
Mrs
atricia Jane Chandler
T￿￿ee
IINDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
OF THL FIUENDS OF GREENHILL GARDENS
I report to the trustees on my exarnination of the accounts for the period i June 2023
to 31 May 2024 as set out on pages 6 to 8.
Responsibilities and basis of report
As the charity trustees of the Trusty you are responsible for the preparation of
the accounts in accordance with the Charities Act 2011 ("the Actl.
I report in respect of my examination of the Trust's accounts carried out under
Section 45 of the Act and in carrying out my examination, I have followed the
applicable Directions given by the Charity Commission under Section 145(5)0)) of
the Act.
I have completed my examination. I confjrm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting reeords were not kept in accordanee with section 130 of the Aet. or
the accounts do not accord with the ac£ounting records.
Independent examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
a proper understanding of the accounts to be reached.
Michael Guillem FCA
40 Greenhill, Weymouth, DT4 7SL