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2023-03-31-accounts

Trustees’ Annual Report for the period

From 06-Jul-2022 Period start date To 31-03-2023 Period end date

Charity name: Ryde Mead Lawn Tennis Club CIO

Charity registration number: 1199560

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are for the public
benefit of residents of Ryde and the
surrounding areas to promote community
participation in healthy recreation, by the
provision of facilities for the playing,
learning, and teaching of the game of
**lawntennis and other racquet sports. **
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The CIO has been delivering on its
objectives to bring tennis to the whole
community in collaboration with the non-
incorporated organisation Ryde Mead
LawnTennis Club “the Club”. The Club
provides the facilities for playing tennis
to the CIO. The Club has made no charge
to the CIO for the use of its facilities
during the period to 31 March 2023.
We offer bi-weekly tennis sessions for
adults with learning disabilities in
collaboration with Haylands Farm a local
learning disability community. This is
done with the collaboration of the Club
which is an LTA registered venue with
outside tennis courts.
We offer bi-weekly tennis sessions for
the visually impaired working with the
support of Bright Ideas for Tennis, The
LTA Open Court Program and the Dan-
Maskell Trust. Both programs are
weather dependant and during the period
no charge was made to the participants.
Statement confirming
whether the trustees have
hadregard to the guidance		 Para 1.18 All Trustees have had regard to the
guidance issued by the Charity
**Commission on public benefit. **

issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Volunteers provide the workforce to
enable adequate supervision during our
tennis sessions for Adults with Learning
Disabilities and Individuals with Visual
Impairment. Bright Ideas for Tennis ran a
training course for our volunteers during
the year and all volunteers that support
these sessions have the requisite
clearance from the disclosure and
barring service to allow them to work
with vulnerable adults and children.
During the Bi-weekly tennis sessions for
the visually impaired and adults with
learning disabilities the volunteers are
supervised by an LTA accredited level
three tennis coach.
Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Charity is proud to have instigated
the delivery of regular LTA, coach
supported Tennis activities to adults and
children disadvantaged by disability. It
brings regular tennis to the visually
impaired community of the Isle of Wight
and to local adult Learning Disability
community run by the in conjunction with
the Haylands Farm Charity.
This work is now recognised by the LTA
open court program, the Dan Maskell
Trust and Bright Ideas for Tennis
charities who agreed to support our
programs during 2023 Grants from Dan
Maskell Trust and the LTA were
subsequently received after 31 March
2023 to meet the future cost of these
sessions during year end 31 March 2024.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Ryde Mead Lawn Tennis Club CIO,
having been created 06-July-2022, has
had no outgoings during the financial
period 2022 -2023. Excepting a small
token donation of £50 made by the CIO’s
Bank on opening its charitable account,
there has been no other income to
declare. For the financial period there
was an opening balance of £0 and a
closing balance of £50.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The trustees are reviewing the need for a
reserves policy.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22 The CIO currently has no regular ongoing
financial commitments that are not
funded by grant income in the current
financial year. This position will be
reviewed periodically.
Details of fund materially in
deficit		 Para 1.24 Not Applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The members of Ryde Mead Lawn Tennis
Club non-incorporated organisation
voted unanimously in favour of
incorporation to Ryde Mead Lawn Tennis
Club CIO. To allow the winding down of
the non-incorporated club with transfer of
assets between it and Ryde Mead Lawn
Tennis Club CIO, agreement is required
from the Landlord of the tennis courts to
change the beneficiary of the lease from
the non-incorporated club to the CIO.
Discussions regarding this are yet to be
completed. Although failure to transfer
the lease does not jeopardise the CIO’s
ability to continue as a going concern
into the future the two main
consequences are: the CIO’s ability to
realise its full potential is reduced, but
liabilities are limited as the CIO has no
responsibility for the maintenance or
**upkeep of the tennis courts. **

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CONSTITUTION OF A CHARITABLE
INCORPORATED ORGANISATION
WHOSE ONLY VOTING MEMBERS ARE
ITS CHARITY TRUSTEES
(“Foundation” model constitution)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Procedures Detailed in the Constitution
of Ryde Mead Lawn Tennis Club Relating
to Trustee Selection:-
Membership of The CIO
The members of the CIO shall be its
charity trustees.
The only persons eligible to be members
of the CIO are its charity trustees.
Membership of the CIO cannot be
transferred to anyone else.
Any member and charity trustee who
ceases to be a charity trustee
automatically ceases to be a member of
the CIO.
Number of charity trustees
There must be at least three charity
trustees. If the number falls below this
minimum, the remaining trustee or
trustees may act only to call a meeting of
the charity trustees, or appoint a new
charity trustee.
The maximum number of charity trustees
is nine. The charity trustees may not
appoint any charity trustee if as a result
the number of charity trustees would
exceed the maximum.
First charity trustees
The first charity trustees are as follows,
are appointed for the following terms:
Prof. David Sanders for 3 years
Lucy Amanda Jenner for 3 years
Elizabeth Brunhilde Allen for 3 years

Dr Robert Andrews for 3 years Simon James Baughan for 3 years Andrew John Foulkes for 3 years Appointment of charity trustees For Clarification Informal or associate (non-voting) membership also referred to as playing members Within the constitution of the CIO “members” and “membership” do not apply to non-voting members and nonvoting members (playing members) do not qualify as members for any purpose under the Charities Acts, General Regulations or Dissolution Regulations. Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. The Trustees are appointed by the Trustee Members (Trustees of the CIO).

Apart from the first Trustees of the Club, every appointed Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Club’s Trustees. The Trustees are required to serve a term of three years, retire at each Annual General Meeting (except the first Annual General Meeting of the Club to which special rules apply) and either seek re-election or step down as a Trustee.

The Playing Members may propose and second a Trustee for appointment only if the Playing Members decide that it is in the best interests of the Club that the Trustee in question should be recommended/nominated for appointment as a Trustee and pass a vote by a two thirds majority of the Playing Members to that effect.

Appointment of Trustees shall be carried out by those Trustee Members eligible to vote in accordance with the Constitution and they shall appoint a person who is willing to act to be a Trustee and who is a Member.

No person, other than a Trustee standing

down due to term limits, may be appointed a Trustee at any Annual General Meeting unless:

In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experienced needed for the effective administration of the CIO.

In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to any nominations or elections made by the Informal or Associate (Non-Voting) Membership of the Charity.

Nominated Trustees

Any appointment must be made at a meeting held according to the ordinary practice of the appointing body of trustee members.

Each appointment must be for a term not exceeding three years.

The appointment will be effective from the later of: the date of the vacancy; and the date on which the charity trustees or their secretary or clerk are informed of the appointment.

A trustee appointed by the appointing body has the same duty as the other charity trustees to act in the way he or

she decides in good faith would be most likely to further the purposes of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 The charity trustees will make available
to each new charity trustee, on or before
his or her appointment:
a copy of the current version of this
constitution; and
a copy of the CIO’s latest Trustees’
Annual Report and statement of
accounts.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 RYDE MEAD TENNIS CLUB CIO (‘THE CLUB’)
INTRODUCTION
GOVERNANCE STRUCTURE
1.
Background
The Club is a CIO Foundation Model with
Charity Number 1199560 .The Club was
incorporated and registered with the Charity
Commission on 06-July-2022.
The Club was established in order to replace
the existing unincorporated charity known as
Ryde Mead Tennis Club (‘the unincorporated
charity’). This was done in order to provide
the Charity’s Trustees and Members with the
benefit of an incorporated structure which,
following professional advice taken by the
trustees of the unincorporated charity, was
agreed to be the most appropriate structure.
2.
Structure
As a CIO with the Foundation Model, the
Club is required as a minimum to have a
Board of Trustees and a body of Members.
The Club’s structure satisfies this minimum
requirement but there are added layers of
complexity that are designed to capture the
full range of Membership categories and the
structure that existed in relation to the
unincorporated charity.
The roles of the Trustees and all classes of
Members are set out below.
3.
The Trustees and Trustee Members
The Trustees are responsible for the
management and administration of the Club.
Their details are recorded with the Charity
Commission.
The Trustees are appointed by the Trustee
Members. ApartfromthefirstTrustees of
the Club, every appointed Trustee must be
appointed for a term of three years by a
resolution passed at a properly convened
meeting of the Club’s Trustees. The
Trustees are required to serve a term of
three years, retire at each Annual General
Meeting (except the first Annual General
Meeting of the Club to which special rules
apply) and either seek re-election or step
down as a Trustee.
At all times there will be a minimum of 3
Trustees.
A person is only eligible to act as a Trustee
of the Club if they are a Playing Member (or
a Trustee Member in the case of a Trustee
seeking re-election).
The Trustees are also Members of the Club
and are categorised as_Trustee Members_
and they have the full range of Membership
rights
prescribed
by
Charity
Law,
in
particular the Charities Act 2011 (or any act
that
supersedes
it)
and
the
Club’s
Constitution.
4. Membership
Eligibility
4.1. Persons of either sex are eligible for
membership of the Club. No person
shall be denied membership of the Club
on the grounds of race, ethnic origin,
creed, colour, age, disability, sex,
occupation, sexual orientation, religion,
political or other beliefs. Membership is
open to any individual or corporate body
and is obtained by paying an annual
subscription to the Club. Members must
exercise their membership rights only in
the interest of the Club and not in any
private interest.
Classes of Members
Non-Voting Members
4.2. The Club operates various classes of
membership, the Non-Voting Members
shall be:
4.2.1. Adults Over 18 Years Member
4.2.2. Joint Adult Member
4.2.3. Family Member
4.2.4. Senior Over 65 Years Member
4.2.5. Full-time Student Under 25 Years
Member
4.2.6.Junior Aged10Years orUnder
Member
4.2.7. Junior 11- 13 Years Member
4.2.8. Junior 14 – 18 Years Member
4.2.9. Parent (Playing with Junior
Member) Member
Playing Members
4.3. The Playing Members shall be
individuals who participate in playing
tennis (whether competitively or not) for
or at the Club and who are over the age
of 18 and who have paid in full an
annual subscription to the Club. For the
avoidance of doubt this includes Adults
Over 18 Years Members, Joint Adult
Members, Family Members, Senior
Over 65 Years Members, Full-time
Student Under 25 Years Members and
Parent (Playing with Junior Member)
Members .
5. Rights and Privileges of the Playing
Members
5.1. The Playing Members shall be afforded
the following rights:
5.1.1.1. to receive notice of and attend
the Annual General Meeting in
accordance with the Club’s
Constitution;
5.1.2.
to recommend/nominate,
propose and second individuals
for election as a Trustee of the
Club;
5.1.3.
to recommend/nominate,
propose and second the
removal of a Trustee elected by
the Club subject to rule 7 below
and subject to the Constitution
of the Club;
5.1.4.
to recommend/nominate,
propose and second individuals
for election as a Member of a
Committee established in
accordance with clause 14 of
the Constitution of the Club;
5.1.5.
to recommend/nominate,
propose and second the
removal of an individual elected
as a Member of a Committee
established in accordance with
clause 14 of the Constitution of
the Club, subject to rule 9
below and the Constitution of
the Club;

6. Appointment of Trustees

7. Removal of Trustees

8. Appointment of Committee Member

9. Removal of Committee Member

to make representations to the
Playing Members as to why he, she
or it should not be removed from
their position;
9.2.3. at a duly constituted meeting of the
charity Player Members, consider
whether or not to propose the
Committee Member should be
removed from their position;
9.2.4. consider at that meeting any
representations which the
Committee Member makes as to
why the Playing Members should
not propose the Committee
Member be removed; and
9.2.5. allow the Committee Member or
Committee Member’s
representative to make those
representations in person at that
meeting, if the Committee Member
so chooses.
9.3. For the avoidance of doubt, the
removal of Committee Members shall
be carried out by those Voting
Members eligible to vote in accordance
with the Club’s Constitution and
Committee Members shall be removed
following those procedures outlined in
the Club’s Constitution.
10.Procedures for Proposals
10.1.
Proposals
A Proposal or an Amendment to
a Proposal for a General Meeting
may be proposed by
10.1.1.
Any Playing Member
and must be seconded
by another Playing
Member and be
supported by 10
Playing Members
(including for the
avoidance of doubt the
Proposer and
Seconder), or
10.1.2.
The board of Trustees
or any of its sub-
committees.
10.2.
Submission of Proposals and
Amendments
Proposals or Amendments, in
writing, shall be submitted to the
Trustees signed by the Proposer,
together (where applicable) with
the signature ofthe Seconder
and signatures of 10 Members
supporting such Proposer.
10.3. Similar Proposals and
Amendments
Where in the reasonable opinion
of the board of Trustees, a
Proposal or an Amendment is
substantially the same in content
as one proposed at any of the
two (2) preceding General
Meetings, then such officers shall
have absolute discretion to
decide whether the Proposal or
Amendment (as applicable)
proceeds to the General Meeting
or not.
10.4. Minor Alterations
The Trustees may clarify the
meaning or improve the wording
of a Proposal or Amendment and
may also combine Proposals or
Amendments of similar intent.
10.5. Notice Of Proposals
10.5.1.
Any notice of a
Proposal and any other
information required or
necessary to
accompany such
Proposal is to be
served on every Player
Member and must be in
writing and may be
given by hand or sent
by first class post,
email or comparable
means of
communications as
approved by the board
of Trustees, to the
address provided to the
Club by such Player
Member.
10.5.2.
Such Proposals shall
be in a format
considered appropriate
by the Trustees from
time to time and shall
enable the Player
Members to vote on a
Proposal or
Amendment in a ballot
or at a meeting of the
Player Members.

Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charityname RydeMeadLawn Tennis Club CIO
Other name the charity uses
Registered charity number 1199560
Charity’s principal address Ryde Mead Lawn Tennis Club
Church Lane
Ryde
Isle of Wight
PO33 2NB

Names of the charity trustees who manage the charity

1
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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Prof. David
Sanders
Lucy Amanda
Jenner
Elizabeth
Brunhilde Allen
Simon James
Baughan
Andrew John
Foulkes
Dr Robert
Andrews		 Lead Charity
Contact

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
**N/A **

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Additional information (optional)
Names and addresses of advisers (Optional information)		 Additional information (optional)
Names and addresses of advisers (Optional information)		 Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Legal Brabners LLP Horton House, Exchange Flags, Liverpool, L2 3YL

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Dr Robert Andrews


Chairman and Lead Charity
Contact
24-01-2024
24-01-2024

CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To yk22 31-Mar-23 Seotlon A Recolpts and payments Unro¥iri¢ied lund$ lo iho Re¥tncted funds Endowmgtht Ivnd$ Tol•l lunds La6ty¢ar A1 Recel n5atstMfrom Bank SUIJ lotallGrtrss income lor AR) SD A2 Asset and Invegtmertt ￿1?￿, i#fjo tablol- Sub lotal Tolal recelpls SD A3P rnonts Sub toial A4 A99et on4 lffv(tstment urchasos,18Ee iablè lotal Netofreceiplsllpaymer>ts) A5 Tr?n3for8 bEtwecn funds A6 Cash funds 14st year Cash fuftds this year8nLI 50 50 50 SD CCXX R1 accounts18S1 1610112024

Sectlon B Statemenl of assets and Ilabllttles at the end of the perlod Unr¢sirl¢tsd fund5 Endowm¢nt lund5 funds Io M*•St£ B1 Cash fund$ 50 Unresliicted fund5 Reslricled funds Endowment fund tv ta 2 Othor rnpnotary a$s•t$ Fundtr cosl BJ InwJ5thipnt 4S50ts 84 As5•t5 rDtsinod lor th• ¢harity'5 own us• on S&ned by one ¢rts¥oiw$iett on beh&llof&ll the Iruytep Dale of royal s￿nal￿r& Print Name E112abglh Allen Or Robeii Andr￿6 24 -L. CCXXA2YKcounis ISSI 1&01￿024