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2023-07-31-accounts

Keswick Youth Centre Services CIO Financial Statements 31 July 2023 Charity Number 1199550 Keswick ACCOUNTANTS

Keswick Youth Centre Services CIO

Index to the Financial Statements for the year ended 31 July 2023

Page
Charity Information 1
Trustees' Report 2
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 - 10

Keswick Youth Centre Services CIO

Charity Information for the year ended 31 July 2023

Charity Number 1199550 Board of Trustees J Jorritsma G Lovatt G Mendus S McLoughlin Booth S Moran S Starkey Registered Office 23 The Headlands Keswick Cumbria CA12 5EQ Independent Examiner Frances Clark Keswick Accountants 4 Leonard Street Keswick CA12 4EJ Bankers Cumberland Building Society 30a Station Street Keswick Cumbria CA12 5HF The Co-operative Bank 147 Church Street Preston PR1 3UD

Page 1

Keswick Youth Centre Services CIO

Trustees Annual Report

for the year ended 31 July 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 July 2023.

Legal Status

Keswick Youth Centre Services is governed by a constitution. Legal and administrative information set out in page 1 forms part of this report. The financial statements comply with current statutory requirements and Statement of Recommended Practice (SORP) for accounting and reporting for charities.

Organisation

Keswick Youth Centre Services CIO has a board of Trustees who manage and run the building and oversee the running of the Youth Club. The Trustees who served during the year were:-

C Graham - resigned 29/11/2022 J Jorritsma G Lovatt - appointed 01/08/2022 G Mendus S McLoughin Booth S Moran P Roberts - resigned 20/07/2023 S Starkey

Appointment of Trustees

Trustees are appointed at the AGM. At each AGM one third of Trustees resign and are available for reelection. From the Board of Trustees a chairman, secretary and treasurer are appointed.

Risk Assessment

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

Investment Powers and Restrictions

The trustees have the power to invest in such assets as they see fit.

Objectives and Activities

The trust is established to help and educate young people, particularly but not exclusively, those between the ages of 9 years and 25 years, through their leisure time activities and thus develop their physical, mental and spiritual capacities so that they may grow to full maturity as individuals and members of society and their conditions of life may be improved.

Summary of Main Activities in Relation to these Objects

The past year has seen a multitude of key initiatives come to fruition:

  1. Completed our change in legal status and have now become a Charitable Incorporated Organisation (CIO)

  2. After many years of designing, re-designing and re-submitting, we were finally successful with LDNP planning applications for both a new carpark (with a 5 year tenure) and a new multi-purpose KYCS venue, including housing for young adults, a purpose-built Youth Centre, as well as additional spaces for private meetings, youth service collaborations and private hire – especially the latter will require significant fund-raising before we can turn our vision into reality

  3. Secured a £250,000 Levelling-up grant towards acquiring a suitable, exciting alternative KYC property in Keswick. Although this was ultimately unsuccessful and the grant not able to be progressed, this very resource-intensive project could not have gotten this close to success without the dedication from a small working committee.

4 Membership continued to thrive and grew to 180 young members by the end of the school term. This is expected to rise further in the new school term, when a new year 6 group will become eligible to join KYC.

  1. Completion of the first year of the three year grant from Cumbria Community Foundation (Better Tomorrows) which had enabled us to employ a ten hour per week youth worker. This role included running a successful Summer Programme in 2022. The second year has started well, and the second Summer Programme began

Page 2

Keswick Youth Centre Services CIO

Report of the Trustees, contd. for the year ended 31 July 2023

Objectives and activities (cont)

  1. Following more than 3 years of partnership with Kong Adventures, KYCS secured a 3 year lease for a much larger, exclusive space at the Rawnsley Centre as the new KYC hub for our growing membership. The new KYC hub opened in June 2023 and this was only made possible by the dedication and hard work of our volunteers, Trustees and youth worker, as well as key grant funders (The Holroyd Trust, Cumbria County Council, Keswick Town Council, The Hilmarnan Trust, Co-op).

  2. After 7 years of dedicated service to the young people of Keswick, our Chairperson Phill Roberts resigned in July 2023, having led the transformation of Keswick Youth Club into a modern, thriving and professional CIO fit for the future.

Current Position and Future Plans

Key short to medium term priorities for the board of Trustees are:

  1. Strengthening our group of trustees, to enable us to secure a sustainably funded long-term future

for KYCS

  1. Widening our pool of volunteers, to enable expansion of our activities and club nights in line with the demand

  2. 3.Expanding our fundraising to cover:

  3. a) Our expanded space at the Rawnsley Centre

  4. b) Our expanded youth working activities

  5. c) One or two additional paid youth workers

  6. d) The building of our carpark on the Old Mill site

Once we have secured these priorities, we will be able to turn our attention to the project of bringing the approved plans for a new Keswick Youth Centre on the Old Mill site to life

Financial Review

During the year the club had net outgoing resources of £914 (2022 incoming £6,443). This is made up of net incoming resources of £1,271 on general reserves and net outgoing resources of £2,185 in restricted funds. When these is added to the brought forward reserves of £234,797, the closing reserves are £233,833. This is made up of £8,918 general reserves and £224,965 restricted funds. The restricted funds is made up of £200,000 valuation of the land and £24,965 cash reserves.

Policy on Reserves

The Trustees are aiming to keep the reserves at the highest level possible over the next 2 years to ensure that maximum funds are available for the project to construct a new centre for young people.

Declaration

The Trustees who served during the year are detailed on page one.

Approved by the Board and Signed by order of the Trustees

Mr J Jorritsma

Date:

Page 3

Keswick Youth Centre Services CIO

Independent Examiners Report for the year ended 31 July 2023

I report on the accounts for the Trust for the year ended 31 July 2023 which are set out on pages 5 - 9.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examiners report is needed. It is my responsibility to:

Basis of independent examiners report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The proceedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.

Independent examiners' statement

In connection with my examination, no matter has come to my attention:

have not been met;

or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Frances Clark FCA CTA Appleside 4 Leonard Street Keswick Cumbria CA12 4EJ

Page 4

Keswick Youth Centre Services CIO

Statement of Financial Activities
for the year ended
31 July 2023
Notes
INCOME
Donations and Grants
Donations and gifts
2
Membership Income
Grants receivable
3
Income from charitable activities
Youth club income
Other trading activities
Fundraising
4
Investment Income
5
Total income
EXPENDITURE
Cost of raising funds
Fundraising costs
6
Expenditure on charitable activities
Youth club running costs
7
New build costs
8
Administration Costs
9
Legal and professional
10
Total expenditure
Net income / (expenditure)
Unrealised gain on revaluation of
investments
Net movement in funds
Total funds brought forward
Transfers between funds
Total funds carried forward
11
Funds Analysis
Fixed Asset Reserves
Free Reserves		 Un-restricted
Restricted
Funds
Total
£
£
£
1,806
7,000
8,806
-
-
-
-
25,404
25,404
124
13
137
961
-
961
-
-
-
2,891
32,417
35,308
558
-
558
295
25,603
25,898
-
6,398
6,398
767
2,601
3,368
-
-
-
1,620
34,602
36,222
1,271
(2,185)
(914)
-
-
-
1,271
(2,185)
(914)
8,782
226,015
234,797
(1,135)
1,135
-
8,918
224,965
233,883
-
200,000
200,000
8,918
24,965
33,883
8,918
224,965
233,883
31 July 2023		 31 July 2022
Total
£
2,533
-
23,396
731
720
-
27,380
658
9,886
8,520
1,873
-
20,937
6,443
25,000
31,443
203,354
-
234,797
200,000
34,797
234,797

The notes form part of these financial statements

Page 5

Keswick Youth Centre Services CIO

Balance Sheet
as at
31 July 2023
Notes
Fixed Assets
Tangible fixed assets
13
Investments
Current Assets
Stock
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
Creditors and accruals
15
Net Current Assets
Total Assets less Current Liabilities
NET ASSETS
Funds
Restricted funds
11
Unrestricted funds
12		 31 July 2023
£
£
200,000
-
-
2,071
31,812
33,883
33,883
233,883
233,883
224,965
8,918
233,883		 31 July 2022
£
£
200,000
-
-
230
34,567
34,797
34,797
234,797
234,797
226,015
8,782
234,797		 31 July 2022
£
£
200,000
-
-
230
34,567
34,797
34,797
234,797
234,797
226,015
8,782
234,797
33,883 34,797
234,797
234,797
226,015
8,782
234,797

Approved by the trustees and signed on their behalf

J Jorritsma Acting Chairperson Date:

The notes form part of these financial statements

Page 6

Keswick Youth Centre Services CIO

Notes to the Financial Statements for the year ended 31 July 2023

1 Accounting Policies

General

These accounts have been prepared on a receipts and payments basis, and in accordance with the Charities SORP 2005 (Statement of Recommended Practice), and the Charities Act 2011.

Tangible Fixed Assets and Depreciation

Assets used for charitable purposes, with an expected useful life exceeding one year, are capitalised on the balance sheet. Depreciation is provided at the following annual rates in order to write off each asset over its expected useful life:

Office Equipment 25% on reducing balance Computer Equipment 3 years straight line No depreciation is provided on the property.

Income

Income received is made up of donations, grants and bank interest. The income is included in the SOFA when it is received. The value of services provided by Trustees is not included.

Expenditure

Expenditure is accounted for on an paid basis. Where it relates to a specific project it is allocated to that project as restricted expenditure. Expenditure that relates to the objects of the charity is classified as charitable activities. The costs of generating funds are separately identified.

Funds

General funds are those where no restrictions have been placed upon the specific spending of the funds by the donor. Designated funds are those funds where the directors have chosen to earmark general funds for a specfic purpose. Restricted funds are those funds where the donation is received for a specific purpose as set out by the donor, and when the trustees wish to separate out a project for clarity in the accounts.

2
Donations and gifts
Donations		 Unrestricted
Restricted
Total
£
£
£
1,806
7,000
8,806
1,806
7,000
8,806
31 July 2023		 31 July 2022
£
2,533
2,533

Page 7

Keswick Youth Centre Services CIO

Notes to the Financial Statements for the year ended 31 July 2023

3
Grants Receivable
Keswick Town Council
Cumbria Community Foundation
Soundwave
Cumbria County Council
Hilmarnon Trust
PCC Grant
3
Rental Income
Youth club income
4
Fundraising
Shows and fairs
5
Investment income
Bank interest received
Dividends received
6
Fundraising costs
Shows and fairs costs
Other fundraising costs
7
Youth club running costs
Session expenses
Wages
Youth café expenses
Rawnsley set up costs
Venue rent
Summer activity costs
8
New build costs
Architects fees
Structural engineers fees
Legal fees
Agent fees
9
Administration Costs
DBS checks
Insurance
Room hire
Postage and Stationery
Printing
Computer costs
Website
Advertising
Subscriptions
10
Legal and professional
Professional fees
Consultancy		 Unrestricted
Restricted
Total
£
£
£
-
3,605
3,605
-
8,209
8,209
-
290
290
-
10,000
10,000
-
3,300
3,300
-
-
-
-
25,404
25,404
124
13
137
124
13
137
961
-
961
961
-
961
-
-
-
-
-
-
-
-
-
342
-
342
216
-
216
558
-
558
-
2,716
2,716
-
8,538
8,538
118
-
118
66
5,078
5,144
-
8,734
8,734
111
537
648
295
25,603
25,898
-
-
-
-
1,530
1,530
-
4,868
4,868
-
-
-
-
6,398
6,398
157
-
157
-
747
747
80
-
80
-
-
-
-
-
-
230
-
230
-
1,854
1,854
118
-
118
182
-
182
767
2,601
3,368
-
-
-
-
-
-
-
-
-
31 July 2023		 31 July 2022
£
1,667
8,372
4,890
5,967
-
2,500
23,396
731
731
720
720
-
-
-
305
353
658
3,050
2,787
173
-
3,876
-
9,886
2,598
-
4,243
1,679
8,520
-
767
177
227
273
-
-
86
343
1,873
-
-
-

Page 8

Keswick Youth Centre Services CIO

Notes to the Financial Statements for the year ended 31 July 2023

31 July 2023 31 July 2022
11 Employee Remuneration £ £
Wages 8,538 2,787
8,538 2,787
12 Trustee Remuneration and Expenses
No remuneration directly or indirectly out of the funds of the charity was paid or
payable for the year to any trustee or to any person or persons known to be connected
with any of them.
13 Tangible Fixed Assets
Land Equipment Total
£ £ £
Cost
At
1 August 2022		 200,000 - 200,000
Additions
Disposals
Revaluation - - -
At
31 July 2023
200,000 - 200,000
Depreciation
At
1 August 2022		 - - -
Charge
Elimination on disposals
At
31 July 2023		 - - -
Net Book Value
At
31 July 2023		 200,000 - 200,000
At
31 July 2022		 200,000 - 200,000
14 Debtors 31 July 2023 31 July 2022
£ £
Trade debtors - -
Insurance prepaid 2,071 230
2,071 230
15 Creditors: amounts falling due within one year
31 July 2023 31 July 2022
£ £
Accruals - -
- -

Page 9

Keswick Youth Centre Services CIO

Notes to the Financial Statements for the year ended 31 July 2023

16 Funds

6 Funds
At At
1 August 2022 Income Expenditure Transfers 31 July 2023
ABC Resilience 4,095 - (4,095) -
CCF Better Tomorrows 2 - 8,209 (3,897) 1,289 5,601
CCC1 Fund - 10,000 (3,698) - 6,302
CCF Better Tomorrows 5,743 - (4,454) (1,289) -
Co-op (Scot Mid) - 2,000 - - 2,000
Hilmarnon Trust - 3,300 (3,300) - -
Holroyd Foundation - 5,000 (5,000) - -
Keswick Town Council 200 3,605 (947) - 2,858
New Building / Old Mill Site 212,287 - (4,898) - 207,389 *
PCC 2,500 - (1,854) - 646
Maysie McCambridge Memorial 1,190 - - (1,190) -
Unrestricted Funds Youth Club - 303 (2,459) 2,325 169
226,015 32,417 (34,602) 1,135 224,965
* New Building Project
Notional land value 200,000
Cash at bank 7,389
207,389

17 Net Assets by fund

Net Assets by fund
Tangible fixed assets
Investments
Current assets
Creditors: amounts falling due
within one year
Total net assets		 Restricted
Unrestricted
Total
£
£
£
200,000
-
200,000
-
-
-
24,965
8,918
33,883
-
-
-
224,965
8,918
233,883

Page 10