## **Trustees' Annual Report for the period** **From** Period start date **To** Period end date 1[st] Sept 2024 31st Aug 2025 ## Section A Reference and administration details **Charity name** OXTED PRE-SCHOOL PLAYGROUP **Other names charity is known by** **Registered charity number (if any)** 1199535 **Charity's principal address** UNITED REFORMED CHURCH HALL 21 BLUEHOUSE LANE OXTED **Postcode** RH8 0AA ## **Names of the charity trustees who manage the charity** - **Dates acted if not for whole Name of person (or body) entitled** - **Trustee name Office (if any) year to appoint trustee (if any)** - 1 2 Richard Adams Chair To 16[th] October 2024 3 Marcus Connell Treasurer To 6[th] January 2025 4 Louise Playford Secretary To 6[th] January 2025 5 Sophie Hawgood Chair From 6[th] January 2025 Existing Trustees 6 Lozzie Walker Secretary From 6[th] January 2025 Existing Trustees 7 Matthew Griffiths Treasurer From 6[th] January 2025 Existing Trustees 8 Ana Bustos From 6[th] January 2025 Existing Trustees - 9 - 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Oxted Pre-School Playgroup is a Charitable Incorporated Organisation How the charity is constituted ("CIO") (eg. trust, association, company) - Every trustee must be appointed by a resolution passed at a properly - Trustee selection methods convened meeting of the charity trustees. In selecting Individuals for - (eg. appointed by, elected by) appointment as charity trustees, the charity trustees must have regard to the skill's, knowledge and experience needed for the effective administration of the CIO. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; Every trustee must undergo the following before they can engage with the children. - a DBS check - gain EY2 approval from OFSTED - successfully complete an online Working Together to Safeguard Children (WTSC) training course - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 2 Oxted Pre-School Playgroup has been playing a role in our community for over 50 years. During that time, we have welcomed hundreds of small children and their families into our warm, caring setting, and sent them on to ‘big school’ as enthusiastic and confident young learners. We know that all children are special, unique individuals. We value diversity, celebrate our differences, and welcome everyone, regardless of culture, language, social background or ability. Our overarching aim is to give every child the best possible start in life, and to provide them with the support that will enable them to fulfil their potential. We offer fully-funded childcare at Oxted Pre-school for the full extent of our opening hours (9am to 3pm), provided parents meet the government’s eligibility requirements for the extra 15 hours funding and they meet the conditions we are putting in place. Our conditions apply to both the universal 15 hours and the additional 15 hours. Oxted Pre-school prides itself on having a staff team who are unfailingly kind and caring. **Summary of the main activities undertaken for the public** All Early Years practitioners working at Oxted Pre-school are dedicated to **benefit in relation to these** ensuring that every child gets the best possible experience from their pre- **objects (include within this** school years. On-going training and professional development is **section the statutory** undertaken by each member of staff to guarantee that their knowledge and **declaration that trustees have** understanding of child development and Early Years practice is up to date **had regard to the guidance** and of the highest quality. **issued by the Charity Commission on public benefit)** The four new trustees appointed in January 2025 have settled into their respective roles, following a comprehensive handover from the outgoing trustees. The trustees have forged a strong relationship with the Preschool Manager and Deputy, holding monthly committee meetings. Improvements have been made to a number of policies and procedures to increase efficiency and enhance financial reporting. Two members of staff left during the year, with one being replaced and one returning as a trustee later in the year. Our enhanced social media presence resulted in an increased number of enquiries for places at the pre-school. We started the year with sixteen children on the register and ended the summer term with twenty. The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **Additional details of objectives and activities (Optional information)** **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 3 ## **FUTURE PLANS** The pre-school will continue to focus on raising and maintaining its social media presence, as this is a very good source of enquiries for places. You **may choose** to include further statements, where relevant, about: No major fundraising events were undertaking during the year. However, there are plans in progress to make applications to grant funding bodies and run fundraising events to meet any government funding shortfalls. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the year the pre-school was subject to an inspection by Osted. We are delighted to report that we received a GOOD rating across all areas. The inspector repeatedly highlighted that we provide a nurturing environment for our children. **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 5 **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** Oxted Pre-school adopts a reserves policy of maintaining the equivalent of at least 2 months operating costs in reserves. As at 31[st] August 2025 this equated to £18,128. The actual reserves on 31[st] August 2025 were £55,291. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sophie Hawgood **Position (eg Secretary, Chair, etc)** Chair Matthew Griffiths Treasurer **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 6 **Date** 20th April 2026 20[th] April 2026 **Oxted Pre-School Playgroup** **Trustees’ Report 2025** 7 ## **OXTED PRE-SCHOOL PLAYGROUP (Registered charity no. 1199535) ACTUALS FOR THE YEAR ENDING 31 AUGUST 2025** |**SUMMARY**|**2024-25**||**2023-24**| |---|---|---|---| ||**£**
55,290
1||| |**Current assets**|**£**||| |HSBC Current account no 1165421(NEW)|55,290||62,536| |HSBC Current account no 61464957(OLD)|1||8| |**Total assets**|**55,291**||**62,544**| ||**£**
**62,543**
96,594
1,399
0
**97,994**
92,282
10,493
256
1,684
532
**105,246**
**(7,253)**||| |**Represented by: Capital account**|**£**||| |**Balance brought forward**|**62,543**||**63,002**| ||||| |Fee Income|96,594||104,478| |FundraisingIncome|1,399||1,717| |Other Income|0||(26)| |**Total income**|**97,994**||**106,170**| ||||| |Staff Costs|92,282||91,275| |Operational Costs|10,493||9,567| |FundraisingCosts|256||431| |IT Costs|1,684||2,879| |Miscellaneous Costs|532||2,477| |**Total Expenditure**|**105,246**||**106,628**| ||||| |**Surplus/(Deficit) of expenditure over income**|**(7,253)**||**(459)**| ||||| |**Total capital employed**|**55,291**||**62,543**| ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31 AUGUST 2025** ||**2024-25**||**2023-24**| |---|---|---|---| ||**£**||**£**| |**Income**|||| |**Fee Income**|||| |Fees - SurreyCountyCouncil|75,646||87,039| |Fees - SurreyCountyCouncil - other**(Note 1)**|15,443||6,417| |Fees - Parents|5,506||10,962| |Household Grant Vouchers|0||60| |**Total Fee Income**|**96,594**||**104,478**| |**Fundraising Income**|||| |Fundraisingevents|619||518| |Tandridge Lottery|350||474| |Contributions fromparents fruit and craft|431||725| |**Total Fundraising Income**|**1,399**||**1,717**| |**Other Income**|||| |Bank interest received|0||34| |Miscellaneous|0||(60)| |**Total Other Income**|**0**||**(26)**| ||||| |**Total income**|**97,994**||**106,170**| **OXTED PRE-SCHOOL PLAYGROUP (Registered charity no. 1199535) ACTUALS FOR THE YEAR ENDING 31 AUGUST 2025** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31 AUGUST 2025** ||**2024-25**||**2023-24**| |---|---|---|---| ||**£**||**£**| |**Less: Expenditure**|||| |**Staff Costs**|||| |Salaries|81,129||80,451| |Add hours/sick|4,514||7,347| |Priorperiod PAYE/NIC**(Note 2)**|4,848||1,553| |Pensions|1,337||1,216| |Staff training|335||559| |DBS checks|118||149| |**Total Satff Costs**|**92,282**||**91,275**| |**Operational Costs**|||| |Rent|7,030||5,735| |Equipment and consumables|2,460||2,498| |Insurance & Professional Fees|1,004||978| |Advertising|0||116| |Household Grant Vouchers|0||240| |**Total Operational Costs**|**10,493**||**9,567**| |**Fundraising Costs**|||| |FundraisingEvents|256||303| |Gifts andprizes(net of refunds)|0||128| |**Total Fundraising Costs**|**256**||**431**| |**IT Costs**|||| |Payroll support costs|1,454||1,439| |Software Licences|229||80| |Computer Equipment|0||1,360| |**Total IT Costs**|**1,684**||**2,879**| |**Miscellaneous Costs**|||| |Bank charges|96||122| |Misc(Refund of fees to SCC)|436||2,355| |**Total Miscellaneous Costs**|**532**||**2,477**| ||||| |**Total expenditure**|**105,246**||**106,628**| ||||| |**Surplus /(Deficit) of expenditure over income**|**(7,253)**||**(459)**| ## **Note 1** Fees - Surrey County Council - other breakdown |other breakdown|| |---|---| |SEN Support|13,059| |Brighter Beginnings Grant|1,200| |Early Years Expansion Grant|1,184| ||15,443| ## **Note 2** The payment to HMRC re prior period PAYE & NIC includes interest of £754.67 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Oxted Pre-school Playgroup On accounts for the year ended 31 August 2025 Charlty no (if any) 1199535 Set out on pages I report to the tNstees on my examinats'on of the accounts of the above chanty (Yhe Trusfi for the year ended 3110812025 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with trte requirernents of the Charitie$ Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out undef section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direthons giv8n by th8 Charity Commission undef sectson 145(5){b) of the ACL I have completed my examination. I confimi thal no material matters have come to my attention in Connection with the examination vthich gives me cause to believe thal in, any material respect.. Independent examlne¢s statement accounting records were not kept in accordance with section 130 of th8 Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection th the examination to which attenbon should be drawn in order to enable a prO￿r understanding of the accounts to be reached. Signed: Date: Name: Barbara Patricia Kite Relevant prolessional qualiflcation(s) or body lif any): Fellow Charterèd Accountsnt and Business Finance Professional - Institute of Chartered Accountants in England and Wales Chartered Tax Adviser- Institute of Taxation Address: 4 The Waldrons, Oxted. Surrey. RH8 9DY Only complete if the examiner needs to hTrghlight matters of concem (see CC32, Independent exarninatK>n of charity accwnts: di￿tionS and guidance for examiners). Glve here brlef details of any items that the examiner wishes to disclose.