## **Trustees' Annual Report for the period** Period start date Period end date 1[st] Sept 2023 **To** 31st Aug 2024 **From** ## Section A Reference and administration details **Charity name** OXTED PRE-SCHOOL PLAYGROUP **Other names charity is known by Registered charity number (if any)** 1199535 **Charity's principal address** UNITED REFORMED CHURCH HALL 21 BLUEHOUSE LANE OXTED **Postcode** RH8 0AA ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lynne Muspratt|Chair|1stSept 23 to 31stOct 23|| ||Richard Adams|Chair|From 31stOct 23|ExistingTrustees| ||Marcus Connell|Treasurer||| ||Louise Playford|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
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**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Oxted Pre-School Playgroup is a Charitable incorporated Organisation How the charity is constituted ("CIO") (eg. trust, association, company) Every trustee must be appointed for a term of one year by a Trustee selection methods resolution passed at a properly convened meeting of the charity (eg. appointed by, elected by) trustees. In selecting Individuals for appointment as charity trustees, the charity trustees must have regard to the skill's, knowledge and experience needed for the effective administration of the CIO. ## **Additional governance issues (Optional information)** You **may choose** to include Every trustee must undergo a DBS check and gain EY2 approval from additional information, where OFSTED before they can engage with the children. relevant, about: • policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 2 Oxted Pre-School Playgroup has been playing a role in our community for over 50 years. During that time, we have welcomed hundreds of small children and their families into our warm, caring setting, and sent them on to ‘big school’ as enthusiastic and confident young learners. We know that all children are special, unique individuals. We value diversity, celebrate our differences, and welcome everyone, regardless of culture, language, social background or ability. Our overarching aim is to give every child the best possible start in life, and to provide them with the support that will enable them to fulfil their potential. We offer fully-funded childcare at Oxted Pre-school for the full extent of our opening hours (9am to 3pm), provided parents meet the government’s eligibility requirements for the extra 15 hours funding and they meet the conditions we are putting in place. Our conditions apply to both the universal 15 hours and the additional 15 hours. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Oxted Pre-school prides itself on having a staff team who are unfailingly kind and caring. All Early Years practitioners working at Oxted Pre-school are dedicated to ensuring that every child gets the best possible experience from their pre-school years. On-going training and professional development is undertaken by each member of staff to guarantee that their knowledge and understanding of child development and Early Years practice is up to date and of the highest quality. We have excellent adult:child ratios, with a maximum of four children per staff member during our core morning sessions. This comfortably exceeds the ratios required by the legislation of the EYFS framework for 3 and 4 year olds (8 children to one adult). Each child is assigned a member of staff to be their Key Person. 2023/24 saw a change in the management of Oxted Pre-school. A new Manager and Deputy Manager were appointed in November 2023 via promotions, which ensured continuity. Three additional staff members were recruited to facilitate these changes and due to staff leaving. ## **Additional details of objectives and activities (Optional information)** **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 3 ## **FUTURE PLANS** You **may choose** to include further statements, where relevant, about: Four new trustees were appointed at the beginning of 2024/25. Their key focus will be on advertising and recruiting as many new children to the pre-school as possible, alongside fundraising to meet any government funding shortfalls. They will also ensure there is a solid committee on which to build a foundation for the Pre-school’s ongoing success. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 4 Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 5 ## **Section E Financial review** **Brief statement of the** During the year to 31[st] August 2024, Oxted Pre-School Playgroup **charity’s policy on reserves** incurred a small operating deficit of £458 and ended the year with reserves of £62,544. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Marcus Connell **Full name(s)** Louise Playford **Position (eg Secretary, Chair,** Secretary Treasurer **etc) Date** 1st November 2024 **Oxted Pre-School Playgroup** **Trustees’ Report 2024** 6 Oxted Pre-S¢hool Playgroup Trustees, Report 2024 **OXTED PRE-SCHOOL PLAYGROUP (Registered charity no. 1199535) ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ## **SUMMARY** ||**2024**|**2023**
**2022**|**2023**
**2022**|**2021**| |---|---|---|---|---| ||**£**|**£**|**£**|**£**| |**Current assets**||||| |HSBC Savings account no 41542028|0|21,136|20,933|15,573| |HSBC Current account no 1165421(NEW)|62,536|35,967|0|0| |HSBC Current account no 61464957(OLD)|8|5,900|27,339|1,811| |Optimum Credit card|0|0|0|217| |**Total assets**|**62,544**|**63,002**|**48,272**|**17,601**| |**Represented by: Capital account**||||| |Balance brought forward|63,002|48,272|17,600|27,834| |Surplus/(Deficit)of expenditure over income|(458)|14,730|30,672|(10,234)| |**Total capital employed**|**62,544**|**63,002**|**48,272**|**17,600**| ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024** ||**2024**|**2023**|**2022**|**2021**| |---|---|---|---|---| ||**£**|**£**|**£**|**£**| |**Income**||||| |Fees - from SurreyCountyCouncil|93,516|81,978|84,724|67,085| |Fees - fromparents|10,962|22,678|21,710|19,440| |Fundraising,includingCarnival|778|3,083|6,777|3,536| |Photograph / Christmas card sales|179|56|277|0| |Contributions fromparents(craft)|0|120|105|325| |Contributions fromparents(fruit)|700|810|1,073|0| |Gifts|0|0|210|0| |Uniforms|0|15|39|0| |Bank interest received|34|203|8|0| |Furlough reimbursement|0|0|0|459| |Dance|0|0|1,144|0| |Football|0|0|1,477|864| |Refunds|0|126|9|31| |**Total income**|**106,170**|**109,067**|**117,553**|**91,740**| |**Less: Expenditure**||||| |Salaries(incl PAYE & NI)& Pensions|90,594|77,154|69,013|81,878| |Rent|5,735|7,955|6,440|6,660| |Insurance|788|710|634|583| |Equipment and consumables|2,543|3,694|4,870|2,865| |Staff training (less course refunds)|559|1,734|134|1,597| |Pettycash|126|308|0|0| |Christmas cardprintingcosts|173|138|182|0| |Payroll support costs - Moneysoft/Moorgate|1,439|462|642|2,508| |Purchase of three tablets & Microsoft licence renewal|1,440|0|0|0| |Summer term outing,inc. coach|0|350|0|0| |Xmas/summerpartyentertainers|130|340|80|0| |Fundraising/ Carnival costs|0|0|236|335| |Gifts andprizes|128|423|342|151| |Advertising|116|16|49|445| |Ofsted registration fee|35|50|50|50| |Miscellaneous|0|249|35|491| |Credit card equipment and consumables|0|0|1,688|0| |Website,virusprotection,storage|120|35|120|85| |Outside Area inc. Gates|0|0|0|2,962| |Parent fee reclaim|166|69|5|449| |DBS checks|98|180|142|86| |Free school meal vouchers|0|405|0|0| |Outings|0|0|1,120|0| |Football|0|0|1,055|830| |SurreyCC REMApayments|2,070|0|0|0| |Household Grant Vouchers|246|0|0|0| |Creditcard/bank account fee|122|66|44|0| |**Total expenditure**|**106,628**|**94,337**|**86,881**|**101,974**| |||||| |**Surplus /(Deficit) of expenditure over income**|**(458)**|**14,730**|**30,672**|**(10,234)**| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl ' meM￿r5 of Oxted PRE SCHOOL PLAYGROUP On accounts for the year ended 31 August 2024 Charlty no (if any) I 1199535 Sat out on pages I report to the trustees on my examm￿t￿n of the accounts of the above chanty {Yhe Trusf) for the year ended 3110812024 Responslbllltles and As the charity trustees of the Trust, you arè responsible for the preparation basls of report of the accounts in accordance wilh the requirements of the Charities Act 2011 (Ihe Act'i. I report in respect of my examinatKWI of Ihe Trust's accounts carried out under Sects'￿ 145 of the 2011 Act and in carying out my examination, I have followed the applicable Difeth'c#)s given by the Charity Commission under Sects'￿ 1451511b) of the Ad. I have wnpl8ted my examination. I confimi that no matenal matters have come to my attention in conneclion wlh the examination vthich gives me cause to believe that in, any material respect.. accountsng records were not kept in accordance bmth section 130 of thè Act or the accounts do not accord wilh the aC￿Un￿.Nj r￿ordS Independent examiners Statement Slgnod: Date: December 2024 Bart￿ra Patrioa Kite Relevant profe$sion•l qualificationlsl or body Ilf any): FCA. CTA, BFP Address: 4 Waldrons Oxted Surrey RH8 9DY IER October 2018