Charity number: 1199529 LAUGHTON VILLAGE HALL CIO REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2024
Laughton Village Hall CIO Contents Page Legal and administrative infomiation Trustees, annual report Independent Examiner5 Report Statement of financtal activities Balance sheet Notes to the financial statements 10-11
Laughton Village Hall CIO Legal and Administrthe Infonnation Full name: Laugmon village Hall CIO Registered charity number 1199529 Trustee Mrs Ann Mttchell (Chairperson) Peter Kemy (freasurer) Su&an Wimlett Jani Cutting Susan Salt Trevor Stanway Fay Bird Registered office The Ifillage Hall Firbeck Ave Laughton-en-le-morthen Shefftekl S25 1YD Bankers Natwest 27 Effingham Street Rotherham S65 1AU Independent examiner Faye Hazlehurst FMAAT FH AloUntancY Services Anston SheffEtd S254JU
Laughton Village Hall CIO Trustees" annual report for the year ended 31 December 2024 The trustees, submit their annual report and accounts for the year erKling 31 Dember 2024. The trustees have adopted the provisions of AccoLnting and Reporting by Charities: Statement of Recommended Practi applicable to tharities weparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of IrelarKJ {FRS 102). (effective 1 January 2019). Structure, governance and management Laughton Village Hall is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission on 4 Juty 2022 and govemed by a foundation model constitution last amended on 17 June 2022. Prior to registration the Village Hall was run as a constituted group for a nurnber of years. Upon registration the assets of the constituted group were transferred over to the new charity (1199529). The day to day running of the (arity is carried out by the trustees. There are 2 part time members of staff employed. Meetings Trustees meet on a monthty basis. Charitable objectives The objects of the CIO are to establish and run the village hall and to womote for the benefit of the inhabitsnts of the Parish of Laughton-en4e-Morthen and the surrounding area. A lease agreement between the Parish Council and the CIO dated 21 February 2023 was set up to cover the operations of the hall. Public benefit In shaping the objectives for the year, the trustees have paid due regard to the public benefrt guidan published by the Charity Commission. The charivs activities demonstrate how Laughton Village Hall CIO set out to fulfil its principal charitable objectives. Principal activity The object of the Charity is the provision and Maintenan of the Village Hall for Ihe use of the inhabitants of Laughton*n-k-Morthen arKI district witPK)ut distinction of politi(21, religious or other opinions, including use for. - meetings, lectures arKI classes and - other fonns of recreation and leisure time oc(xJpation, with the objecl of improving the conditions of lrfe for our inhabitants Achievements and wfomiance The Village Hall continues to have regular hirers of the hall. both weekly and monthly, and one off hirers. The following groups ujrrently use the hall on a regular basis". mother and toddler
Laughton Village Hall CIO Trustees" annual report continued for the year ended 31 December 2024 Achievements and performance continued - knit and natter - sewing group indoor bowls - keep fit run by Go4it The local junior football team use Ihe changing rooms at Ihe wkend. One off private hire is usually at weekends arKI for last y&gr averaged just over 3 hours per week. The above users mean that the hall is roughly o(LUPi8d 75% of available time during the week and 250h usage at weekends. The hall dS have several advantages: - Large Garpark - Modern kitchen facilities - Spacious modem hall with new toilet areas - Relatively low hire rates - Play area adjoinirvJ Future plans The trustees plan to maintain the high qualty of the hall in order to encourage usage and at a reasonable cost. Proposals indude renewing the surface of the hall floor and increased shelving for storage. Risk Management The trustees examine the major risks that the tharity faces and put into operation systems so that necessary steps can be taken to lessen these risks. Financial review The cornparative figures for 2023 cover the period 5 Juty 2022 - 31 Dember 2023. The char on reserves The charity aims to have reserves of 4 months based on forecast income for the next financtal year. The forecast income for 2025 is £15.844. this equates to £5.281. The charity aims to hold reserves of £6,000. The total reserves at 31 December 2024 were £11.404 (2023: £9.976). The tharity is looking at utilising some of the reserves during 2025. proposals include renewing the surface of the floor and increased storage space. Financial osition The financial statements are set out in pages 8 to 11. The Statement of Financial Actwities shows a surplus ft)r the year of £1,428 (2023: £9,976). The total funds at the year end, which are all general funds. stand at £11,404 (2023: £9,976).
Laughton Village Hall CIO Trustees" annual report continued for the year ended 31 December 2024 Statement of Trustees responsibilities Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial yearwhith gNe a true and fair view of the tharitvs financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and: select suitable accounting policies and UHI apply them consistently, observe the methods and principles in the Charities SORP: make judgements and estimates that are reasonable and prudert state whether applicable accounting standards have been followed, subject to any rnaterial departures disclosed and explairEd in financial statements; prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of Ihe charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and applicable accounting standards. They are also responsible for safeguarding the assets of the tharity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the board of trustees on: Signed: Print name: Date: -Y-z¥ Trust
Independent examiners report to the tnjstees of Laughton Village Hall CIO I report on the accounts of the charity for the period endirvJ 31 December 2024. which are set outonpages8To11. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the A¢X). I report in respect of my examination of the Charivs accounts carrted out under section 145 of the 2011 Act and in carying out my examination I have followed all the application Directions given by the Charity Commission urKler section 1495)(b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confinn trtat no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. 1 . accounting records were not kept in respect of the Charty as required by section 130 of the Act; or 2. the accounts do not accord with those records: or 3. the accounts do not CA)mply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an Independent examination. I have no concems and have come across no other matters in (x)nnection with the exam ination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2&1212 Faye Hazlehurst, FMAAT FH Accountancy Services Anston Sheffield S25 4JU
Laughton Village Hall CIO Statement of Financial Activities for the year ended 31 December 2024 0510712022- 3111212023 2024 Tota Total Income from charitable activities Donation from constituted Village Hall Room hire Football hire Other donations Other income Bank interest 20,064 20,944 743 19.020 715 150 123 TOTAL INCOME 19.858 42,247 Expenditure on charitable activities Wages and salaries Payroll costs Gaslelectricity Water rates Insurance Printing, postage & stationery Accountancy fee Maintenan, repairs & renewals Music linCe Consumables Hall development & fumishings Other expenditure TOTAL EXPENDITURE 7,109 162 5.619 739 1.032 122 375 10,111 7,745 907 759 94 375 3,744 162 472 767 1,177 6,840 481 32,271 18.430 Net incomelexpenditure 1.428 9,976 Total funds brought forward 9,976 Total funds carried forward 11,404 9,976
Laughton Village Hall CIO Balance Sheet as at 31 December 2024 2024 2023 Current Assets Debtors Cash at Bank and in hand 253 11,422 11,675 12,489 12.749 Creditors - amounts due within one year (1.345) (1,699) Net current assets 11,404 9,976 Net assets 11,404 9,976 Represented by: General Funds Total funds 11,404 11.404 9,976 9,976 Approved by the board of trustees on: 11 4KX 2ax> Signed on their behalf by. Signed: Print name: Trustee
Laughton Village Hall CIO Notes to the financial statements for the year ended 31 December 2024 1 Accounting policies Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Reo)mmended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of IrelarKI (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS102)). The charty meets the definition of a public benefft entity under FRS102. The financial statements are presented in sterling which is the functional (xurenGy of the charity and are rounded to the n&2rest £1. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant a(lnt policy note(s). Going Concern Note The financial statements have been prepared on a going concem basis. The twstees have considered the level of funds held and the expected level of i[OMe and expenditure for the 12 months following the aulhorising of these financial statements and consider the going concem basis approprFate. Incoming Resources All material incoming resources have bn induded in the Statement of Financial Activtties when the charity is entitled to the income, after any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably. No amount is included in the financial statemerrts for volunteer time in line with the SORP (FRS102). Donations and legacies are accounted for wtEn they are re1Vable. Resources Expended All expenditure is accounted for on an accruals basis and has been analysed using a natural classffication. Expenditure is recognised where there is a legal or constructive obligation to make payments to third partles, it Is probable that the settlement will be required and the amount of the obligation can be measured reliably. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and all deposits, and other short-term highly liquid inveslments that are rea(fily convertible to a known amount of cash and are subject to an insignrficant risk of Ghange in value. Tax The charity is exempt from u)rporation tax on InCrne from its charitable activities. 10
Laughton Village Hall CIO Notes to the financial statements for the year ended 31 December 2024 2024 2023 2 Debtors: amounts falling due within one year Prepayments 260 260 253 253 2024 2023 3 Creditors: amounts falling due within one year Accruals 1,699 1,699 4 Trustees and key management remuneration. benefits and expenses Other than re-imbursed expenses made on behalf of the charity. there was no trustee remuneration. benefrts or expenses during this or Ihe previous year. 2024 Total 2023 Total 5 Staff Costs Salaries Employers National Insurance 7,109 10,110 7,109 10,111 There were no pension costs during the year as employees were not eligible job-holders. No employee recetved emoluments of more than £20,000. The average number of employees during the period was 2 (2023". 3). 6 Related party transactions 1 trustee hires the Hall multiple times on a weekly basis. a hire agreement is in pla and commercial rates are charged. 2 tnJst*s are Parish Councillors, the Charity bases the Willage Hall from the Parish Council. 7 Independent examination and accountancy services During the period, the cost of the independent examination and accountancy service was £375 (2023: £375). 11