HAWTHORN ENGINE and CARRIAGE TRUST (Registered Charrty No. 1199460) Registered address:_ 66 Norton Road, Heysham, Morecambe, Lancashire, LA3 IPG Annual Report of the Trustees for 2023/24 l. Governan and Administration The business of the Hawthom Engine and Carriage Trust. a Charitable Incorporated Organisation ICIOI, is managed by the trustees in accordance with a constitution approved bythe Charities Commission and was registered as a charitable Trust on th 27 June 2022. The Chairman is responsible forthe dayto day management of the affairs of the Trust, with the assistance of the Secretary, Treasurer and other trustees. The current trustees were appointed at the formation of the Trust and have fixed durations of office from that date in accordance with the registration of the Trust with the Charities Commission. These are detailed in section 2 of this report. Followingthat duration one third of the trusteeswill stand down in rotation at the AGM in accordance with the constitution. The trustees meet on a number of occasions throughout the year to manage the Trust's affairs and agree required courses of actions. These are nomially face to face but electronic communication is also widely used. The financial statements have been prepared in accordance with the Charities Commission guidelines and are submEtted as Receipts and Payrnents accounts. The Trust's Banker is Uoyds Bank, PO Box lo. Andover, BXI ILT The independent Examiner for these accounts is Mr Chris Walker, Finance Director at the Tanfield Railway. 2. Trustees The Constitution requires a Minimu ¢.f three with a maximum of six trustees to administer the Trust.
The following were appointed Trustees and in position when the Havrthorn Engine th and Carriage Trust was registered with the Charities Commission on 27 June 2022. The initial fixed period in post for these first Trustees is also shown. S Waugh IChairman)- for 4 years E Martin {President}- for 4 years C Gilchrist (Secretary) - for 3 years M Pearce- for 3 years D Watkins {Treasurer)- for 2 years (for r&election 20241 D Charlton - for 2 years (for re-eleciion 20241 All of the above Trustees are volunteers and were responsible for the preparation and approval of this report. 3. Objectives and Activities The objects of the CIO are to advance the education of the public in the history of the railway locomotive and general transport heritage of the United Kingdom, with specific focus on the history of Tyneside locomotive builders, their contribution to the railway industry and industrial development of the North East of England, and through working demonstrations of restored steam locomotives. The Hawthom Engine and Carriage Trust was initiated by the late Eric Maxwell as an organisation to manage his collection of Railway locomotives, carriages. rolling stock and artifacts all of which were built or used in the North East of England. Unfortunately it was not formalised before his untimely death when the collection was bequeathed to his partner Eileen Martin. In June 2022 the Trust was registered with the Charities Commission, when. wtth the co-operation of Eileen Martin. the six new Trustees formally accepted the donation of part of Mr Maxwell's collection to the newtrust. The principle attivities in the period 2023 to 2024 have been the consolidation of the Charitable Trust, ensuring all of the items of the collection are safely stored, outstanding bills paid and any ongoing restoration iwork has continued. The long term objective is to ensure the collection is preserved. conserved and where ever possible restored to working order. In shaping the Trust's objectives the Trustees have given due consideration to the Charities Commission guidance on public benefit with the object of advancing education through the work of conserving and restoring the items under its care. which all tell the history of the Railway industry in the North East. The Trustees are also taking into account public accessibilityto show off these historic items through their restoration and use on host heritage railways, primarily the Tanfield Railway in County Durh4in.
- Achievements and Perfomian Followin8 Registration on 2W June 2022 the Hawthom Engine and Carriage Trust IHE&CT) took ownership of two steam locomotives and a NER rriage body as a donation from Eileen Martin from Eric Maxwell'5 collecknon. The Trust also took ownership of a second NER carriage body as a donation from the owner5 David Watchman and Stewart Waugh. The original steam locomotives around which the Havrthorn Engine and Carriage Trust was formed was an 04-0 two foot 8auge Black Hawthom 748 of 1883 Escucha/Portuguesa and a standard gauge (k4-O Black Hawthorn 266 of 1873 Wellington, The carriage bodies were NER 70 a fami saloon of around 1871Ys build and NER 868 a three compartment brake of around 188(Ys build. The Hawthom Engine and Carriage Trust have also taken over the responsibility of custodianship of the rest of the late Eric Maxell's collection. bequeathed to Eileen Martin. and is actively working to conserve, restore or, in the case of items that are inappropriate to the collection. move on to new owners for restoration. Since July 2023 HE& have signed a 30 year Foan agreement with the Statfold Barn Narrow Gauge Trust lon 24 January 20241 for Escucha for restoration and use at Starfold. The loco is now at Stafftild undergoing assessment. Discussions on Wellington's restoration are well advanced with the Tanfield Railway, with a proposal to carry out the mechanical work at Marley Hill. with the boiler sent off site for contract overhaul. The restoration of NER 70 was already quite advanced at Stanegate Restorations. Outstanding invoices are all paid and it was agreed that the Trust would take on payments ft)r its continued restoration. That restoration is neari completion bLrt is.on hold. at present awaiting the sourcing and prepardtion of a suitable chassis. NER 868 is currentty stored at Stanegate Restordtions. sheeted over outside, awatting grant fvnding for fvll restoration a5 a fully accessible disabled carriage. In addition the OA-O R&W Hawthorn 2(YYJ of 1884 Enterprise/R Y Pickering No3 has had a 15 year loan agreement signed with Israel Newtons & Sons Ltd (signed 29, May 20241 for restoration and use. The loco id5 now at 15rdel Newtons boiler work5. Ownership of the locomotive formally passed to HE&CT from Eileen Martin on 29 May 2024 as part of this loan agreement. TV additional carriages ex GNR five compartment six wheeler No 836 and ex MS&L/GCR saloon No1906 Vre fomially donated to HE& from Eileen Marbn on 18 March 2024 as part of a fom)al donation by HE&CTto more appropriate charttable railway societies. Neither of these carriages have North Eastern connections such that the Trustees decided they should be donated to more appropriate locations for restoratton and use. GNR 836 is now at the Buckinghamshire Railway Centre (with thanks to the Great Northern Railway Society for funding to move) and GCR 1906 is currently stored at Ribble Steam Railway awaiting possible donation to the Buckinghamshire Railway Centre or GCR Rolling Stock Group at Ruddington. The Trust continues funding of secure storage at S&G Storage to Safely store the removed smaller Items of railway equipment from Frids house. The property sold by Eileen Martin in January 2024 and she is willing to donate the proceeds of the house sale to the Trust.
The Trust continued to Co-operate with the Tanfield Railwdy for the storage. presentation, and eventual use of its stock on the railway. 5. Financial Position The Hawthorn Engine and Carriage Trust bank account had £2(XKI deposfced by Mr Maxwell which he opened prior to his death. This account remained dormant during the period of Probate but was re-activated by S Waugh and E Martin (who were original signatorie51 prior to the Trust being registered with the Charithe5 Commission. S Waugh deposited £6025 into the account on an "intefest free loan" basis in order to pay outstanding bills etc. on the collection. Following registration the trustees agreed that this should continue to allow further restoration work on carriage NER 70 and payment for the secure storage unit. Further loans from S Waugh of £33.IXK) continued in the period 2022123 with a further £20(K) loaned in the period 2023124 to allow this to continue. In addition a dollation of £10 was given by Mr E Lawson towards the restoration of Wellington. This has allowed the bank account to stay in credit for storage payments, restoration work etc. to continue. This loan will be paid back by the Havrthorn Engine and Carriage Twst in future years once the funds are available through the sale of Mr Maxwell's property and the donation of some of Mr Maxwell's substantial savings/investment money via Eileen Martin. There are no fixed timescales on this repayment. S Waugh has suggested repayment within 10 years if possible, though in fact the arrangement will remain in place as long as is required. Once fully established the Trust will also receive an income from the hire of its stock to heritsge railways. It is expected that the Trust will build up a financial reserve in future years from this. 6. Looking Forward Following the establishment of the Trust in 2022. and the safe storage of Mr Maxwell's collection allowin8 the sale of his property. the Trustees are now actively looking at working with other Trusts and Herttage based organisation fDr the restoration of the collection. Grant funding is being considered where appropriate and the Trust is working with the Tantield Railway for continued co-operation for the display and future operation of the collection. The Trust is also looking at the items and artifacts currently in storage at both the storage facility or with E Martinls Waugh. They will be sorted through and catalogued with the aim to put some of the Items on display. archive some of them properly. or keep them safely stored until they are required (locomotive parts, spares etcl. The Trust is also assisting E Martin in identsfying ttems of rolling stock or artiPdCt5 from Mr Maxwell's collertion that are Trot appropriate for the Havrthorn Engine and Carriage Trust. so they can be sold or donated to other Heritage organisation5 or private owners. These items have not been transFetied over to the Trust'5 ownership and are still under the prwate ownership of E Marhn.
The six Trustees of the Havrthorn Engine and Carriage Trust declare they approve the Trustee's report akM)ve. The accounts have been independently examined by Mr Chris Walker, finance Director of the Tanfield Railway. I have reviewed the attached and l am satisfied that your summary of accounts accurately refiects using the evidence provided. Chris Walker, dent Examiner Si8n: Date: 18 024 Stewart Waugh, C an David Watkins. T asu Sign: Sign= Date:_ Date'.- J&
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl Hawthom Ewine and Carwe Trust On accounts for tho yoar ended 2 June 2023 Charity no (rf any 1199460 Sot out on pages 3and4 I report to Ihe trustees my examinatK)n ofthe accounts of the above charity fthe Trusn for the year ended 2610612023. Responsibilities and As the charity trustees of the Trust, you are respSIble for the preparation basis of report of the accounts in accordarte with the requirements of the Charities Act 2011 Cthe Acr). I report in respect of my examinalion of the TrusY$ accounts carried out under seCIn 145 of the 2011 Act and in carying out rny examination, I have followed the applicatAe Directions given by the Charty Commission under sectsn 14515Xb) of the Ac I have completed my examuiation. I confimi that no material matters have come to my attentK)n (other than that dischxed below ') in connection with the examinalion whi(* gÉves me cause to believe that in. any material Independent examinerfs statement accounting records were not kept wi ac(Xydan with section 130 of theAdc the accounts do not with the accounting records I have no concems and have come xross no other matters in connection with the examinatK)n to which attention should be drawn in order to enable a proper understanding of the accounts to ts reached. . Plea delete th bvorfs in the brackets rfthey do not apply Signed: lo MA< 2G£ eis i Relevant professional qualification{s) or body (rf any)". Address: 3q , IER October 2018
Section B Disclosure Only complete rf the examiner needs to hhlIght matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiner5>. Glve here brlef detslls of any itoms that the oxaminor wishes to disclose. IER October 2018
CHARITY COMMISSION I FOR ENGLANO AND WALES Recei tsand ents accounts CC16a To Section A Receipts and payments Unwtii¢1od EndcAvment Total funds La6tyear Al R1 Loan from StealW 6.025 AR) S&G Sstwe websterkJe A DEryine8rhig 2.256 1,Q56 Sub totsl Sub lotal 344 6,680 Not of r8ew{p•YnInts) A6 Cash funds lagt year 2,000 CCXX R1 ISSI
Section B Statement of assets and liabilities at the end of the period Detsll$ funds to nMroEt£ to 81 Cash fvnds Total cash funds fund b)Jw•r•¥t£ Details Cwr¢nLvalu• Details Oetalls 25,0 20.QOO Details BS Loabilltles 3Dm5 SwJn¥J int Name Date of val Da¥TrJ Waikins CCXX R2 xoxJnt5 ISSI