## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2023 31 March 2024 **From** **To** ## Section A Reference and administration details **Charity name** Emergency Services Aid Charity **Other names charity is known by** ESAC **Registered charity number (if any)** 1199449 **Charity's principal address** 2 CHESTNUT STREET WORCESTER **Postcode WR1 1PA** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled to
Trustee name Office (if any)
year appoint trustee (if any)
1 Aidan Goundry Chairman
2 Dan Poucher Treasurer
3 Dan McNulty
4 Kayley Ariss
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees are appointed by majority vote of the existing board of trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The trustees govern the day to day operations of the charity but also plan, organise and run all expeditions overseas. The charity works closely with other charities and some government organisations who assist and advise on the expeditions. As the charity draws the majority of its volunteers from the emergency services or armed forces there is a policy in place to dissuade volunteers and prohibit trustees from revealing the name of the organisations they work for when acting on behalf of the charity. This is to prevent any organisations being accidently affiliated with the charity or any of its undertakings. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 - The objects of the CIO are: 1. The advancement of health and the saving of lives in such parts of the world as the trustees shall determine, and in particular but not exclusively in developing countries, through the - **Summary of the objects of the** provision of emergency service and recovery vehicles, training, **charity set out in its governing** equipment and medical supplies to help more effectively reduce loss of **document** life and injury. 2. The relief of financial need and suffering among victims of natural or other kinds of disaster in the form of money (or other means deemed suitable) for persons, bodies, organisations and/or countries affected. The trustees always keep in mind the Charity Commissions guidance on public benefit. The main activities of the charity are to: - Obtain emergency vehicles (fire engines, ambulances and police vehicles) ensure these vehicles are fit for purpose and then deliver them to countries in need overseas. - - Obtain emergency services related aid, such as fire fighting and medical equipment and send it to countries in need overseas. These activities benefit the population of the countries we support by **Summary of the main activities** offering increased emergency services coverage and better life saving **undertaken for the public** equipment. **benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 The charity currently has no intentions of grant making or investment. Our Operation Zephyr volunteers made a significant contribution, not just financially but physically, helping the charity to collect vehicles and donations and ensuring the vehicles were mission ready for the long drive to Africa. They also drove the vehicles to The Gambia and assisted in basic training in their use upon arrival. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance The charity’s activities this financial year have been around preparing for **Summary of the main** Operation Zephyr 2 that departs in September 2024. Volunteers have **achievements of the charity** been fundraising with a view to procuring vehicles and kit. In addition to **during the year** this a container was filled with donations and sent to The Gambia. March **2012** **TAR** 5 ## **Section E Financial review** There is no set reserve figure however there must always be sufficient **Brief statement of the** funds to cover the charities overheads. By the nature of the operations **charity’s policy on reserves** conducted it is prudent to have sufficient reserves for the individual missions to cover unforeseen contingencies which will be higher than that for day to day business, the charity will use any of these residual funds as it sees fit and in line with the charity long term aims. During Operation Zephyr some unforeseen costs occurred at the border **Details of any funds materially** with Mauritania and Senegal. The trustees unfortunately had to **in deficit** crowdfund and borrow cash from the volunteers. Each amount funded by volunteers was paid back upon our return to the UK. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The charity’s main source of income is through donations raised in order for volunteers to come on Operation Zephyr 2. A financial target has been set that each volunteer has to meet. - the charity’s principal The charity has very little overheads. Running costs for the charity sources of funds (including website and emails. Finally, the running costs of the charity van. any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** In the reporting year to the end of March 2024 the charity raised £128,854 and spent £77,936 leaving a balance of £50,918 to carry forward. The remainder of the balance will be added to by subsequent contributions, all will go towards Op Zephyr 2. We have assets (Van, tools, radios etc.) in the region of £6,000. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Dan Poucher (treasurer) **Full name(s)** Aidan Goundry (chairman) Kayley Ariss Dan McNulty March **2012** **TAR** 6 **Date** 15/04/24 March **2012** **TAR** 7 CHARITY COMMISSION FOR ENGIANO AND WALES Receipts and payments accounts CC16a For the peTiod from 06I0dl%)23 0510413024 To Section A Receipts and payments Unrestricted funds RestrlctÈd funds Endowmont fund5 Total Last year to Ihe nearest toth• n￿rg￿lE ttsthp nparèkt£ toth¢ nèartst£ 10 Ihe nea￿$t£ Al Rèceipts 128,850 128.850 146,680 ross Incomg or AR) 128.850 125,B60 146,660 A2 Asset and Inv88tm6nt 8a188. 15e8 tabl81. Total recelpts 128.860 A3Pa ments 77,940 77,940 134980 Sub tot81 77.910 77,940 131980 A4 Asset and Investment urchases see tabl8 Sub total 77.940 77.940 135,980 Ne¢ of rewpW(paymentsJ A5 Transfers between fund8 A6 Ca$h funds lastytrar end Cash fund5 this yearend 60,910 $0,910 10,6 50.91 50,910 10.680 XX Rl ￿unIs(S8) 2711112024 Section B Statement of assets and liabilities at the end of the period Unrestrict¢d lunds to n•ar•sie Rgstricted funds to neÈtsst£ Endowment funds itsneÈrest£ Categorl8S Details WA . •.aaa Total cash funds Unre8trlctèd funds to n•èr¢$t£ Rèstri¢led funds End¢)wment funds Detai15 tOne4rost£ to nparest£ Fund towhlch &I*￿bIl0n Dtrtails NIA Cosi Iopiion411 B3 Investment assets Fund towhl¢h ass91 bglon Cuirqnt valu• Details 1 FordTfansllusEd locd￿thall￿$ for shipping IDThE Éambia ThE is Io SEII il In 202$ 0$M¢ areno kngerghipping (4iaibn 10Th&G￿b￿. Cost loptlonall 3.$48 B4 A$$trts retaln8d for thè eharlty's own use Fundtowhlch rol¥tW5 An￿￿nI dug Wh•n dug Detalls 86 Llabllltles sIgn￿ byon8 ¢rr4w itystee8on beh811oldl Ih&lruslees nature Print Namo Dale of roval Darwel P¢uch8r 2W1112024 -¢XX R2Acwunts1SS1 27111r2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Saction A Independenl Examinor's Roport Report to the trustees Emergency Services Aid Charity 5 April 2024 On accounts for the year ended Charity no lif any) 1199449 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 0510412024. Responsibilltles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requiremenls of the Charities A¢t 2011 {"the Acl"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the 8ppIic8ble Directions given by the Charity Commission under section 14515)(b) of the A¢t. Independent I have completed my examination. I confirm that no material mallers have examiner's statement come to my attention in connection with the examination which gives me cause to believe Ihat in, any material respect.. the accounting records w8r8 not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with Ihe accounting records- or the accounts did not comply with the applicable requiremenls concerning the form and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please de18t8 th8 words in th8 brackets if they do not apply. Signed: Date: 1910512024 ara Name: Sarah Williams Relevant professional qualifi¢ation{s) or body Ilf any): Not Applicable Address: 17 Swallow Mead, Caddinglon, Luton, Beds, LU14FP IER Oct 2018 Section B Dis¢lo$ure Only complete if the examiner needs to highlight material mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examinerwishes to dls¢lose. none IER Oct 2018 ESAC examination of accounts 23-24 Numbers relate to The Commission's Directions and guidance for examiners. Check whether the charity is eligible to have an independent examination The charity income is more than £25000 and requires external scrutiny of the accounts. It is a non Charity company which received less than £250,000 gross income so a qualified auditor laccountantl is not required. The accounts are recorded in "receipts and payments" basis Check for any conflict of interest that prevents the examiner from carrying out their independent examination. I have been appointed by the board and am tonfi'dent there are no conflicts of interests, the board are all aware l am married to a volunteer of the charity and am therefore familiar with its aims and objectives but have no day to day involvement and can remain independent. l am a trustee for a separate trust account and have the necessary competence and skills for this type of accountinE. Record your independent examination I have had access to the bank actounts for the flnancial year 23-24, a spreadsheet maintained by the trustees explaining expenditure and files containing individual receipts where recorded. Plan the independent examlnat¢on I have reviewed the charities constitution and the way it is controlled and managed. SuaEestions to improve the way receipts were logged in the previous year has made them easier to trace and compare. Due to the nature of the charities work funds are raised for specific missions which stand alone and there are very few assets of finances that are carried over from one mission to the next. Therefore if each mission is financially sound then there are very few rlsks to be borne. Check that accounting records are kept to the required standard l am confident accounts are kept to the required standards, they are up to date and easily accessible via the current account. The lixed assets are few and of minimum value. As this accounting period is mainly preparation for the Sept 24 misslon it Is very straightforward in obtaining assets. Check that the accounts are consistent with the accounting records As detailed above Section 5. 1 have dip sampled a number of transactions each month and find no dIsC￿panC1es. I have questioned some of these with the trustees and have been Eiven satisfactory explanations. If the accounts are prepared on an accruals basis and one or more related partv transactions took place the examiner mLJSt check if these were properly disclosed in the notes to the accounts. Accounts are kept on a receipts and payments basis not accruals Check the rea50nableness of the significant estimates and judgments and accounting policies used in accounting for the type5 of fund held and in the preparation of the accounts There are no funds held that are applicable to thi5 section. The examiner must check whether the trustees have considered the financlal clrcumstances of the charSty at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charIt￿S position as a going concern when approving the accounts l am satisfied the trustees understand theSr responslbllifjes to manage the tharlties money and resources and can meet its liabilities. It ha5 a reserves policy for each Specific mission and due to limited outgoings between missions is unlikely to face financial difficulties in this respect. The accounts are a factual account of cash transactions during this period. io Check the form and content of the accounts I have checked and conclude the accounts have been properly prepared, all accounting statements are present, and the charity can lawfully prepare such accounts. li Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence l am satisfied the charity has at this stage a very simple business plan with regards the finances and fund raising. Each volunteer can justify their own fundraising sources and they are consistent with known sources. There are no branches or divisions at this stage with different actounting procedures. 12 Compare the trustees, annual report with the accounts The trustees annual report and the accounts are consistent and report on the public benefit. 13 Write and sign the independent examination report Attached 14 Statutory duty to report matters of material significance to the Commission and Examiner's discretion to report relevant matters to the Commi55ion l understand the statutory and discretionary matters that require reporting to the Commission and lind neither applicable. Sarah Williams 19/05124