2024-03-31-accounts

Axminster Drama Club

Financial Statement for the year ended

31[st] March 2024

Prepared by Treasurer

Tim Leat June 2024

Axminster Drama Club

Charity Number: 1199423

SUMMARY 2023/2024

In March 2022 Axminster Drama Club (ADC) become a Charitable Incorporated Organisation and following this change was assigned new charity registration number of 1199423.

The main asset of Axminster Drama Club is the Plaza and its content which is currently insured for £1.05 million with the club having Public Liability cover of £5 million via policy held with Ansvar Insurance. In addition the club holds NODA insurance covering all aspects of show production. The true market value of The Plaza and our extensive collection of costumes, props and scenery is almost impossible to evaluate hence value no longer being shown in accounts.

During this year the club undertook two productions a Pantomime Snow White in December and ADC Youth production of School of Rock in March, in addition to maintaining and improving the Plaza including much needed electrical work and internal and external painting.

Also paint, publicity banner, white board and stock of black material were all purchase as stock items.

These accounts show all general income and expenditure of Axminster Drama Club for period 1[st] April 2023 to 31[st] March 2024 in addition to the following:

1. Income and expenditure for Matilda The Musical after 31[st] March 2023

2. Income and expenditure for Snow White

3. Income and expenditure for School of Rock received and paid for the period to 31[st] March 2023.

All show fees are included as general income rather than being allocated against individual shows as part of fee covers cost of NODA insurance and membership and general running costs of club. And show fees received this year covered these costs with small excess applied to general expenses.

Due to timing of productions, income and expenditure for certain shows has been spilt over more than one year. For clarification therefore listed below are net results for each production in turn

1. Matilda The Musical

Net revised profit of £665.74 as below

NB. It was reported in previous year’s accounts that Matilda The Musical (ADC Youth) made a total profit of £478.74 , including income and expenditure to be shown in 2023/24 accounts, but no expenditure for previous

year. Due to less expenditure than anticipated and an error in figure entered for publicity costs a profit of £665.74 was in fact made increasing total net profit for Because of Love, Elf and Matilda from figure shown in last year’s account of £594.99 to £781.99.

2. Snow White

Profit of £1, 302.65 made as shown

3. School of Rock

Loss of £777.59 was incurred but Youth workshops undertaken before production resulting in income of £890 which was offset against show leading to a profit of £112.41

A Donation was received from Axe Vale Festival of £200 to be used for supporting youth productions, this was not used and is now therefore being carried forward into next year’s accounts.

In addition, during year deposits of £500 each were funding for next two planned productions of Oliver The Musical and Les Mis (ADC Youth)

Disregarding purchase of stock items, plaza maintenance costs and deposits paid for forthcoming shows club expenditure exceeded income receipts by approximately only £3,500 thanks in part to the Raising Stars and Youth workshops and loss on Youth productions being boosted by fund raising activities being undertaken by members of cast.

Unfortunately, it has not been possible to stage One Man Two Governors as planned so deposit paid has been written off. We did however during year receive full repayment from Axminster Guildhall for loan provided for purchase of technical equipment increasing our disposable capital.

T.M. Leat Treasurer Axminster Drama Club July 2024

General Income and Payments

Receipts Payments

General Show Fees Snow White 470.00 School of Rock515.00 985.00 Donatons from hire of costumes Propertes and sound and lightng 520.00 Donatons in lieu of membership fee received. 200.00 Raising Stars Workshops 1,033.72 ADC Youth Workshops890.00 1,923.72 Donatons received and assigned For projects and productons Axe Vale Festval Donaton 200.00 Bank interest 282.70 Total 4,111.42 Summary of productons for year making proft As per summary below Snow White 1,302.65			General Plaza Electricity 1,912.14 Plaza Water 171.37 Plaza Insurance 1,003.03 NODA Membership & Insurance 673.79 Atendance at NODA Awards (club donaton) 70.00 Administraton 82.45 Chaperone Licences 36.00 Bank charges 65.20 AGM costs 31.90 Website costs 196.74 Flower Tribute 51.00 Total 4,293.62 Intended Productons Oliver deposit paid To MTI 500.00 Les Mis deposit paid To MTI 500.001,000.00

Repayment of Technical Loan Repaid by Axminster Guildhall Total Loss for year	2,816.04 8,410.11 4,995.65			Costs of Past Productons Matlda The Musical Additonal Income received, less additonal expenditure paid afer 31stMarch 20234,408.37 As per summary below Summary of productons for year making loss School of Rock Income and expenditure Up to 30thMarch1,038.49 As per summary below Unallocated Producton Expenses Paint purchases for general use391.53 Plaza Improvements for year Balance Fire Door costs 394.53 Cost of paint for Outside doors 102.61 Electrical work Undertaken 1,228.80 Total 1,725.53 Stock items Purchased for year Publicity Banner 152.40 White Board 74.96 Black material 110.34 Refreshment stock 30.52 Total 368.22 Total 13,405.76

13,405.76 Matlda The Musical- Income Due to date of show it was not possible for all income receipts to be credited to account prior to 31st March. All income banked afer 31st March are as shown below Additonal Ticket Sales Cash sales received 180.00 Stockland Youth Club 450.00 Rafe Income 360.00 NB Rafe costs of £50.35 shown in previous Year making proft of £309.65 Additonal Income Script sales and donatons 197.00 Cake Stall Proft 32.80 Total 1,219.80			Matlda The Musical- Expenditure
			Due to date of show it was not possible for all payments to be made prior to 31st March. All payments made afer 31st March are as shown below Lightng and Sound 4,020.00 Licencing costs 1,344.95 Additonal set costs 56.64 Axminster Printers Costs for publicity boards 11.58 Len Copeland Photography costs as Below 195.00 Total 5,628.17 Less additonal income received 1,219.80 Total deducton from profts showed in previous year 4,408.37 Decision was made to employ a professional photographer Len Copeland the cost of which it was hoped would be covered by funding raising actvites. Cost was 195.00 Funds raised Profts from chocolate stall as shown in previous 125.00 Cake stall profts 32.80 157.80 Balance met from show Income 37.20

Snow White- Income Ticket Sales Ticket Source Box Ofce – show nights Box Ofce - pre show sales Stockland Youth Club Rafe Proft Sponsorship Scot Rowe Total Less show expenditure as shown Show Proft	6,923.92 48.00 192.00 450.00 206.00 100.00 7,919.92 6,617.27 1,302.65			Snow White- Expenditure Licensing and Scripts 308.70 NB Part cost of script producton met by Sponsorship by Railway Kitchen Guildhall Hire 1,265.00 Lightng and Sound 4,380.00 Music Costs 24.00 Royaltes payable Publicity Costs 358.20 Set and props costs 142.40 Costumes 106.38 Misc Costs 26.00 Rafe costs 6.59 Total 6,617.27

School of Rock– Income Ticket Sales Ticketsource payment 1,381.18 Additonal tckets sold to Sponsor12.00 1,393.18 Fund Raising Proft on Christmas stall 176.70 Railway Kitchen Quizs 180.00 Sponsorship Andrewshayes 100.00 Total 1,849.88			School of Rock– Expenses Licencing and Scripts Deposit paid 450.00 Music Costs Backing track fees 936.00 Guildhall Hire 1,085.00 Lightng and Sound Nil Publicity Costs 322.70 Set Costs 45.55 Costumes Nil Misc Costs 5.50 Rafe Purchases 43.62 Total 2,888.37 Less Show income 1,038.49.88 Received to date Show Loss 1,038.49

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Summary of Liabilites as at 31st
March 2023
Summary of Assets as 31st March 2024
No outstanding liabilities exist as
at year end.
Plaza Account 15,357.27
Technical Account 2,046.43
General Account 2,158.24
19,561.40
Brought forward
as shown in summary 24,557.05
Loss for year 4,995.65
Carry Forward 19,561.40
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