## **Trustees’ Annual Report for the period** **From Period start date To Period end date** ## **Charity name: FRIENDS OF THE DELL PARK CHEPSTOW** ## **Charity registration number:** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. PLAY.**The opportunity to experience
outdoor play is essential for our children.
They need to run, jump, slide, climb, spin
fast, swing high, duck low and defend their
castle. They need a focal point to meet their
friends, their own space, they need a
playground to inspire and excite them, a
playground they can be proud of.
The present day Dell park in Chepstow is
outdated, uninspiring, and could be so much
more. Our goal is to provide that space for
our children, their parents and the wider
community.
**2. FOR ALL**. All children have the right to
play according to article 31 of the
Convention on the Rights of the Child.
Our playground should be accessible for all
ages and provide inclusive play opportunities
so that children with a learning, physical or
sensory impairment can play alongside their
peers.
**3. CHEPSTOW**. Imagine a destination park!
Why should our children have to travel to
Newport, Cardiff or Bristol to find a great
place to play? Wouldn’t it be fantastic if
families travelled into Chepstow to use our
playground, to see the castle and museum
and buy souvenirs to remember their visit in
our local shops.
**4. COMMUNITY**led, and community
focused. FDPC aims to involve and work| |||with the local community, and relevant
organisations in the design, fundraising,
planning events and the continuing
development of the Dell Park.
We have been working hard doing the above
to be able to get started with the final project
goals, consulting with the community,
promoting the project and working with
County and Local Councils to get the project
through.| |---|---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The group have been working closely in
partnership with Monmouthshire County
Council (MonCC) as they are the
leaseholder of the park area. We have
negotiated grants to be ring fenced within
their capital and also ringfenced money to go
to the project’s aims from Chepstow Local
Council. Regular meetings with each council
to work on the Lottery grant. MonCC
submitted a National Lottery bid on behalf of
FDPC. We worked with various stakeholders
to plan, develop and write the bid for our
project. The bid application was successful
and monies were awarded in October 2024.
Monies will be received by Mon CC.
We have attended various local events to
promote the project, consult with the
community and connect with other
stakeholders who may be able to help with
the project.
We have worked with the park designer to
communicate the wishes of the community
into the final designs and layout of the park.
We have worked in partnership with MonCC
to help drive this project forward and hope
soon to break ground with the project in
Spring 2025.| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|Trustees have clearly defined roles and are
aware of their responsibilities. The group is
well established since 2017 and officers are| ||issued by the Charity
Commission on public
benefit||elected through AGM process. Meetings are
held monthly to Bi monthly,and are minuted.
Trustees receive communication via email
from the charity commission to keep up to
date with relevant information and
legislation.|| |---|---|---|---|---| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| ||SORP
reference|| |Policy on grant making|Para 1.38|As MonCC are the main applicants we do
not have policy responsibilities.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Since the group was established, our
primary objective has been to create a
destination play park in Chepstow while
raising awareness of the need for its
redevelopment.
Through partnerships with Chepstow Town
Council and Monmouthshire County Council
(MonCC), we have successfully raised over
£225,000. This includes £100,000 pledged
by Chepstow Town Council and £25,000
from Monmouthshire County Council
(MonCC). In partnership with an officer from
MonCC, we successfully secured an
additional £100,000 through a lottery funding
bid.
Engaging with the community to raise
awareness and gather input on their vision
for the park was central to securing the
lottery funding award. The community’s input
has been instrumental in shaping the park’s
design. Construction is scheduled to begin in
spring 2025, with the main park area
expected to be completed by autumn 2025.
Achieving this milestone has involved
overcoming significant challenges, including
negotiating leaseholds and ensuring the
park’s development respects the historical
environment in which it is situated. The team
has collaborated closely with play architects,
CADW, and archaeological survey firms to
ensure the park’s design avoids damaging
historical features while enhancing
understanding of the area’s heritage.
The resulting park design seamlessly
integrates the history and heritage of our
area.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 |objectives set||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising activities for the project have
primarily focused on partnerships with local
and county governments, resulting in
commitments totaling over £225,000. This
includes £100,000 pledged by Chepstow
Town Council, £25,000 from Monmouthshire
County Council (MonCC), and an additional
£100,000 secured through a successful
lottery funding bid written in collaboration
with MonCC officers.
While the community group has led the effort
to advocate for the park’s redevelopment,
the funds remain under the stewardship of
local and county councils, as the group is not
the leaseholder of the land. The monies
have been ring-fenced by the councils to
ensure they are allocated exclusively to this
project. This arrangement reflects a strategic
and transparent approach to managing
public funds while allowing the community to
remain central to the vision and design of the
project.
To complement these efforts, we have also
launched a crowdfunding campaign to
support additional features for the park.
Currently, the funds raised via the
crowdfunding platform total £1011 but these
are not in our accounts at this time. These
monies are earmarked for the purchase and
installation of a bank slide as a unique
feature of the park, planned for Phase 2 of
the project. This initiative demonstrates our
ongoing commitment to enhancing the park’s
offerings while maintaining community
involvement in shaping its future.
The original fundraising target was to secure
sufficient capital to cover the park’s primary
redevelopment costs, and this goal has
largely been achieved through these
partnerships. However, navigating this
process required addressing challenges,
such as negotiating financial agreements
with councils and ensuring the funding
aligned with broader government priorities.
The success of these efforts demonstrates
the effectiveness of the group’s collaborative
approach and highlights the importance of
strong relationships with government bodies
in achieving community-driven goals.| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|We have all worked hard to invest our time
and volunteering time to drive this project
forward. We are meeting our objectives and
aims and this is driving us closer to our goal.
We have successfully gained support of the
Local and County Council (who are the
leaseholders of the project) to get them on
board with the project with us.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|in the bank - £1734.08
being held in crowd funding site - £1011.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|NA| |Amount of reserves held|Para 1.22|NA| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|NA| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|NA| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The principal way of funding for phrase 2 of
the project is via crowd funding. The crowd
funding has been advertised on site of the
park grounds, online and at events that we
attend. We have currently not withdrawn any
monies off the crowdfunding as that is
currently live.
The crowd funding account (which is not in
our bank account yet) is £1011
We are aiming to raise a total of £70k.
As the leaseholder of the park grounds,
MonCC have been obtaining the grants with
our assistance, but we do not hold the
monies.| |---|---|---| |Investment policy and
objectives including any
social investment policy||None| adopted Para 1.46 None A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Friends of the Dell Park Chepstow| |---|---| |Other name the charity uses|| |Registered charity number|1199411| |Charity’s principal address|51 Woolpitch Wood
Chepstow
Monmouthshire
NP166DR| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Victoria Burston
Yates|Chair||| |Suzanne Moore
Osley|Vice Chair||| |Karen Chadwick|Fundingofficer||| |Rebecca Balloch|Communication lead||| |Clare Adams|Treasurer||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 1 4 1 5 1 6 1 7 1 8 1 9 2 0 ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** V. Burston-Yates **Full name(s)** Victoria BurstonYates **Position (eg** Chair **Secretary, Chair, etc) Date** 17.01.25