Trustees’ Annual Report for the period
From June 2022 To April 2023
Charity name: Medway Help for Ukrainians
Charity registration number: 1199400
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of the CIO are: To relieve the needs of those seeking temporary asylum or those granted refugee status as a result of the Ukraine conflict in the Medway Council District, through the provision of services and items, such as translation support, advice and guidance and food sustenance, so as to help them adapt to life within their new community and to ensure that a basic standard of living is met. Individual and group trauma therapy. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Our main activities are as follows: Provision of language classes Provision of a meeting venue – provide advice, assistance, food Provision of hygiene parcel for new arrivals Provision of therapy sessions |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit, and have endeavoured to ensure that all actions meet that requirement. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Medway Help for Ukrainians did not make any grants during the reporting period |
| Policy on social investment including program related investment |
Para 1.38 | Medway Help for Ukrainians did not have any social investment programmes during the reporting period. |
| Contribution made by volunteers |
Para 1.38 | Medway Help for Ukrainians are very well supported by a core group of volunteers (12 people) without whom it would not be able to function. Volunteers lead/support |
all of our activities and support our fund raising events. A further 10 volunteers who help on an ad hoc basis N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Achievements during the reporting period June 22-April 23 Secured Charitable status Welcomed approximately 480 Refugees from Ukraine, providing hygiene parcels, clothes, food etc as needed Worked closely with Medway Council where refugees have needed to move to social housing, providing beds, cooking equipment etc as needed, as well as many other local organisations offering a plethora of services. Worked with Mid-Kent College to establish English language courses Worked with DWP to help refugees access Universal Credit and for many to move into work Assisted families to secure school places for their children |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Worked to apply for and secure from a range of organisations to fund our activities |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | During this period our funding raising efforts have ensured that we had sufficient funds to meet our core objectives. At the end of the reporting period (April 2023) we had £21k in our account. This funding gave us a secure basis on which to continue to support our community. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity does not have a policy on holding reserves. |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | We have secured funding from a number of sources, including: Go Fund Me page Watts Alm House Kent Community Fund Rotary Club Medway Council |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Principle risk: Failure to attract sufficient funding to continue Mitigation: we have increased our knowledge of possible funding streams, joined the Medway Voluntary Action funding club, and now participate in funding streams like easy fundraising and Medway Lottery |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission’s Foundation CIO model constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees can co-opt people on to the Board by asking them to apply. All applications will be assessed by the board and they may be accepted if it is considered conducive to the charitable objects & current strategy. . |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
To be developed |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | During the reporting period the charity comprised a Chair, a Treasurer and 2 further Trustees. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Medway Help for Ukrainians |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1199400 |
| Charity’s principal address | 8 Bogarde Drive Wainscott Kent ME3 8GR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joanne Watson | Chair | |||
| Sara Daly | ||||
| Paula Baxter | ||||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Joanne Watson
Position (eg Secretary, Chair Chair, etc)
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Date
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Medway Help For Ukrainians
| Charity Registration 1199400 | ||
|---|---|---|
| Financial Statements June 22 - April 23 | ||
| Income | £ | |
| Donations and Grants | 53,320.01 | |
| Fundraising | 942.50 | |
| 2.50 | ||
| Total | 54,265.01 | |
| Expenditure | ||
| Language Classes, Tuition and Physio | 10,334.00 | |
| Insurance & Legal | 295.36 | |
| Social Events | 2,667.90 | |
| Venue Hire | 3,820.50 | |
| Furniture and Household goods | 6,836.30 | |
| School Supplies | 3,959.90 | |
| Hygiene Supplies | 609.92 | |
| Sunfower Café Supplies | 1,743.46 | |
| Misc | 2423.97 | |
| Total | 32,691.31 | |
| Bank Account Balance at 19th April 2023 | 21,573.70 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report Report to the trustees Charity Name On accounts for the year Charity no ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: |
||
|---|---|---|
Relevant professional qualification(s) or body
Oct 2018
1
IER
(if any):
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER