2023-08-31-accounts - Dringhouses Out Of School Club

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DRINGHOUSES OUT OF SCHOOL CLUB CIO number 1199392

REPORT AND ACCOUNTS for the period ended 31 August 2023

UNAUDITED

HPH Chartered Accountants 54 Bootham YORK YO30 7XZ

DRINGHOUSES OUT OF SCHOOL CLUB TRUSTEES' REPORT FOR THE PERIOD ENDED 31 AUGUST 2023

The Trustees have pleasure in presenting their Report and the Accounts for the period from 21 June 2022 to 31 August 2023.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.

The accounts have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The Charity “the Club” is a Charitable Incorporated Organisation and a Public Benefit Entity.

OBJECTIVES AND ACTIVITIES

The object of the Club is to provide social and educational care facilities for children of primary school age before and after school and during school holidays. The Club supports children attending Dringhouses School as well as those attending other schools in the local area, and the aim is to provide a cost-effective service for parents and guardians. The Trustees have given due consideration to the Charity Commission’s published guidance on the Public Benefit requirement under the Charities Act 2011.

The club aims to:

Provide a safe and stimulating environment in which children can feel happy and secure
Encourage children to explore, appreciate and respect their environment
Involve children in planning activities and meals
Provide opportunities to stimulate children’s interests and imaginations
Provide a wide and interesting range of activities
Treat all children as individuals and with respect
Encourage good relationships with parents and carers
Provide a supportive and fulfilling environment for staff
Advance the education and training of club staff

The Club is based at Dringhouses School and operates from 7:30 to 9:00 on weekday mornings and from 15:30 to 18:00 after school. Holiday club operates each school holiday on a daily basis from 7:30 to 18:00. During holidays the club also operates trips off-site.

ACHIEVEMENTS AND PERFORMANCE

This period the Club has bedded in practices after welcoming a new manager and has focused on the continuing work to provide a child-centered service, ensuring children’s voices are heard as part of decision making. The relationship with Dringhouses School and the wider community continues to develop positively, and the provision is a well-established support service in the local area.

In the period, a focus has been made on team cohesiveness and a holistic approach to team working to ensure that the committee, staff, and support agencies are all working together effectively. The service manager has established positive and robust practices which have supported this.

DRINGHOUSES OUT OF SCHOOL CLUB TRUSTEES' REPORT FOR THE PERIOD ENDED 31 AUGUST 2023

FINANCIAL REVIEW

Total income for the period was £231,815. This was generated from service fees of £149,782, donations of £80,038, and grants of £1,995. The associated expenditure for the period was £152,802, principally in payroll, management, and premises costs. The Club’s net operating income showed a surplus of £79,013.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The governing document is a constitution dated 29 November 2021. Dringhouses Out of School Club is a Charitable Incorporated Organisation (CIO). It was registered in its current legal form on 21 June 2022. The CIO became active on 1 September 2022 when the previous organisation transferred its funds into the CIO with a donation of £80,038.

Trustees of the Charity are the Club’s management committee, which meets on a monthly basis, as well as communicating digitally. The membership of the management committee is open to all, and currently there are 5 trustees, of which 4 are parents/guardians of children using the service. When a need to recruit to the committee is identified, positions are advertised locally, and potential trustees are interviewed and approved by the committee as a whole. The club policy is to have a minimum of four and a maximum of eight trustees.

The Trustees are responsible for the strategic direction and governance of the Club, whilst the day-to-day running is delegated to the Club manager, who is a paid member of staff. The Club also employs multiple playworkers and a deputy manager. The club manager attends trustee meetings to provide an operational report and discuss issues and the development of the service, as well as any safeguarding concerns. Operational staff are recruited under a strict vetting policy, and all have enhanced disclosures which are renewed every 3 years.

The Trustees have considered the major risks for the Club and are satisfied that there are systems and procedures in place to manage them.

The accounting records are maintained on accounting software including the use of fee and purchase ledgers.

STATEMENT OF THE CHARITY'S POLICY ON RESERVES

The Trustees’ policy is to maintain reserves at around two months of expected running costs which is approximately £25,000. This is to meet commitments and cover any unexpected expenditure. The unrestricted reserves at 31 August 2023 were well in excess of this level at £79,013, with free reserves of £78,314.

PLANS FOR FUTURE PERIODS

Currently income is generated from service user fees. In the future the intention is to apply for grants so that the club can offer services to families who may find it difficult to cover session costs. This will also enable the club to provide more activities and options to attendees and provide more SEND support, whilst at the same time keeping fees as low as possible.

The Trustees and manager also aim to promote the holiday club service more widely to ensure the all sessions operate at maximum capacity. Currently before and after school cover is almost at maximum capacity but holiday club provision tends to have a high number of free places.

DRINGHOUSES OUT OF SCHOOL CLUB TRUSTEES' REPORT FOR THE PERIOD ENDED 31 AUGUST 2023

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Registration Number:

1199392

Charity Name: Operational Name: Principal Office Address:

Dringhouses Out of School Club

Dringhouses Primary School St Helens Road YORK YO24 1HW

REFERENCE AND ADMINISTRATIVE INFORMATION - CONTINUED

The Charity’s Trustees, who manage the Charity and were in office during the period were:

Joyce Bennett (Chair) Appointed 20 June 2022 Christopher Simon Aldridge Appointed 20 June 2022 Emma Jane Cass Appointed 9 August 2022 Elspeth Pooley Appointed 31 March 2022 Susan Rundle Appointed 20 June 2022

The manager of the setting who is registered with Ofsted is Lauren Ferrige.

The charitable company’s agents and advisors are:

HPH, Chartered Accountants Payroll Bureau 54 Bootham, YORK, YO30 7XZ

HSBC Bank plc Bankers 13 Parliament Street, YORK, YO1 1XS

Sarah Wearing FCA, DChA Independent Examiner HPH, Chartered Accountants 54 Bootham, YORK, YO30 7XZ

York Childcare Out of School Club Support Service Ltd OOSC Support Service The Pavilion, Rawcliffe Lane, YORK, YO30 6NP

York Childcare Out Of School Support (https://www.yorkchildcare.co.uk/out-of-school-club-support-service/) provides assistance with HR and payroll matters as well as Ofsted compliance and policy and procedure drafting.

DRINGHOUSES OUT OF SCHOOL CLUB TRUSTEES' REPORT FOR THE PERIOD ENDED 31 AUGUST 2023

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The purpose of this statement is to distinguish the Trustees' responsibilities for the accounts from those of the Independent Examiner as stated in his report.

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the Charity's state of affairs at the end of the year and of its financial activities for that year. In preparing those accounts the Trustees are required to:

Select suitable accounting policies and then apply them consistently; make judgments and estimates that are reasonable and prudent;
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
Prepare the accounts on the going concern basis unless it is inappropriate to assume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

DECLARATION

The Trustees declare that they have approved the Trustees' Report above. Signed on behalf of the Charity's Trustees.

Joyce Bennett - Chair 24 June 2024

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DRINGHOUSES OUT OF SCHOOL CLUB

I report to the Trustees on my examination of the accounts of the Dringhouses Out Of School Club (the Charity) for the period ended 31 August 2023.

This report is made solely to the Charity’s Trustees, as a body, in accordance with Section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity, the Charity’s Trustees as a body, for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of your Charity’s accounts as carried out under section 145 of the 2011 Act and In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ

24 June 2024

DRINGHOUSES OUT OF SCHOOL CLUB

STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2023

Unrestricted funds £ 149,782 80,038 -	Restricted funds £ - - 1,995	Total 2023 £ 149,782 80,038 1,995
229,820	1,995	231,815
150,807	1,995	152,802
150,807	1,995	152,802
79,013 -	- -	79,013 -
- 79,013	- -	- 79,013
-	-	-
£ 79,013	£ -	£ 79,013

The statement of financial activities includes all gains and losses recognised in the period. All income and expenditure derive from continuing activities.

The notes on pages 8 to 13 form part of these accounts.

DRINGHOUSES OUT OF SCHOOL CLUB

BALANCE SHEET AS AT 31 AUGUST 2023

(CIO Number: 1199392)

Note Fixed assets: Tangible assets 6 Current assets: Debtors 7 Cash at bank and in hand Total Current Assets Liabilities: 8 Net current assets Total net assets The funds of the charity: Unrestricted funds 9 Restricted funds 10 Total charity funds 11 Creditors: amounts falling due within one year	£ £ 699 13,254 69,825 83,079 4,765 78,314 £ 79,013 79,013 - £ 79,013 2023	£ £ 699 13,254 69,825 83,079 4,765 78,314 £ 79,013 79,013 - £ 79,013 2023
	83,079 4,765

		£ 79,013
		79,013 -
		£ 79,013

Approved by the Board on 24 June 2024 and signed on their behalf by:

............................................................................. Joyce Bennett Chair

The notes on pages 8 to 13 form part of these accounts

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Legal entity

Dringhouses Out of School Club is a Charitable Incorporated Organisation (CIO) regulated by the Charities Commission (1199392) and is registered in England and Wales. The address of the registered office and principle place of business is Dringhouses Primary School, St. Helens Road, York, YO24

b) Basis of preparation

The Accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS 102) (effective 1 January 2019) - (Charites SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Accounting and Reporting by Charities: Statement of Recomennded Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Dringhouses out of School Club meets the definition of a public benefit entity under the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

c) Preparation of the accounts on a going concern basis

The Trustees have a reasonable expectation that adequate financial resources are available to enable the Charity to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are reduced. They continue to believe that the Charity is a going concern and as such, the accounts have been prepared on this accounting basis.

d) Tangible fixed assets

Fixed assets with a value greater than £100 are capitalised at cost.

Depreciation is provided on all tangible fixed assets in use at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life, as follows:

Equipment - 25% straight line

e) Fees and other income

Charges for childcare services are accounted for in the period in which the service is provided.

Funding grants are accounted for as receivable in the period they are awarded. Gifts and donations are accounted for when received.

Investment income is accounted for in the period on a receivable basis.

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES - continued

f) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Expenditure on charitable activities relates to activities undertaken to further the purposes of the Charity and includes their associated support costs.

Governance costs include those costs associated with meeting the constitutional requirements of the Charity and include the independent examiner’s fees and costs linked to the strategic management of the Charity.

The Charity operates a defined contribution pension scheme and the charge in the accounts for pension costs represents the actual amount of contributions made by the employer to the pension scheme.

Certain expenditure is directly attributable to specific activities and has been included in those categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

All expenditure is accounted for on an accruals basis and includes the irrecoverable element of Value Added Tax.

g) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

h) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

i) Creditors and provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

j) Fund accounting

Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the Trustees. Designations of unrestricted funds are made at the Trustees' discretion in order to make allocations for anticipated future expenditure.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for a particular purpose.

Restricted funds are funds which are subject to specific trusts, either declared by the donor when making the donation or grant conditions, or accepted by the donor in responding to a specific appeal.

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS - CONTINUED FOR THE PERIOD ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES - continued

k) Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2. INCOME FROM CHARITABLE ACTIVITIES

NET INCOME FOR THE PERIOD Net income for the year is stated after charging: Independent Examiner's fee Accountant's remuneration: Statutory accounts production and external review Other Services Childcare fee income Donations Grant income	Unrestricted Funds 149,782 80,038 -	Restricted Funds - - 1,995	Total 2023 £ 149,782 80,038 1,995
	£ 229,820	£ 1,995	£ 231,815
			2023 £ 550 1,178 1,340

3. NET INCOME FOR THE PERIOD

4. TOTAL EXPENDITURE

Cost of childcare provision Governance costs	Unrestricted Restricted Funds Funds £ £ 147,739 1,995 3,068 - £ 150,807 £ 1,995 Charitable Activities	Unrestricted Restricted Funds Funds £ £ 147,739 1,995 3,068 - £ 150,807 £ 1,995 Charitable Activities	Total 2023 £ 149,734 3,068
	£ 150,807	£ 1,995	£ 152,802

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS - CONTINUED FOR THE PERIOD ENDED 31 AUGUST 2023

5. STAFF COSTS

Gross salaries and wages (including supply staff) Employer's pension contributions Social security costs	Total 2023 £ 104,257 1,474 -
	£ 105,731

The average number of employees during the period was 8. There were no employees with emoluments above £60,000.

No remuneration, expenses or other benefits have been paid to the Trustees during the period.

The key management personnel of the Charity comprise the Trustees. The total employee benefits of the key management personnel were £Nil.

6. FIXED ASSETS

Cost or valuation: All fixed assets relate to unrestricted funds. Depreciation: At 21 June 2022 At 31 August 2023 At 31 August 2023 Net book values: Charge for the period At 31 August 2023 At 21 June 2022 Additions	Equipment £ - 932
	932
	- 233
	233
	£ 699

7. DEBTORS

Other debtors Prepayments Outstanding childcare fees	Total 2023 £ 10,587 2,057 610
	£ 13,254

All debtors relate to unrestricted funds.

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS - CONTINUED FOR THE PERIOD ENDED 31 AUGUST 2023

8. CREDITORS: amounts falling due within one year

All creditors falling due within one year relate to unrestricted funds. 9. SUMMARY OF UNRESTRICTED FUNDS 10. SUMMARY OF RESTRICTED FUNDS Balance b/f Income Expenditure 21/06/2022 - 1,995 (1,995) £ - £ 1,995 £ (1,995) Income Expenditure Fund transfer HAF Programme Accruals and deferred income Trade creditors Other creditors Balance at 31 August 2023 Balance at 21 June 2022	All creditors falling due within one year relate to unrestricted funds. 9. SUMMARY OF UNRESTRICTED FUNDS 10. SUMMARY OF RESTRICTED FUNDS Balance b/f Income Expenditure 21/06/2022 - 1,995 (1,995) £ - £ 1,995 £ (1,995) Income Expenditure Fund transfer HAF Programme Accruals and deferred income Trade creditors Other creditors Balance at 31 August 2023 Balance at 21 June 2022	All creditors falling due within one year relate to unrestricted funds. 9. SUMMARY OF UNRESTRICTED FUNDS 10. SUMMARY OF RESTRICTED FUNDS Balance b/f Income Expenditure 21/06/2022 - 1,995 (1,995) £ - £ 1,995 £ (1,995) Income Expenditure Fund transfer HAF Programme Accruals and deferred income Trade creditors Other creditors Balance at 31 August 2023 Balance at 21 June 2022	Fund Transfer -	Total Funds £ 2,399 372 1,994
				£ 4,765
				Total Funds £ - 229,820 (150,807) -
				£ 79,013
				Balance c/f 31/08/2023 -
£ -	£ 1,995	£ (1,995)	£ -	£ -

The Holiday Activity Food (HAF) Programme is a grant for the provision of free places at holiday clubs, available to children in their local authority area in receipt of benefits-related free school meals.

11. ANALYSIS OF THE CHARITY'S NET ASSETS BY FUND

Unrestricted funds Restricted funds	Fixed assets £ 699 -	Net current assets £ 78,314 -	Total 2023 £ 79,013 -
	£ 699	£ 78,314	£ 79,013

DRINGHOUSES OUT OF SCHOOL CLUB

NOTES TO THE ACCOUNTS - CONTINUED FOR THE PERIOD ENDED 31 AUGUST 2023

12. TRANSACTIONS WITH RELATED PARTIES

A management contract exists between the Charity and York Childcare Out of School Club Support Service Ltd. Management charges of £15,990 were paid to York Childcare Out of School Club Support Service Ltd for services provided to the Charity. At the period end the Charity owed York Childcare Out of School Club Support Service Ltd £1,806.

13. TAXATION

The Charity is a registered charity (number 1199392) and is not liable to taxation on either revenue surpluses or surpluses on the sale of capital assets used in its charitable activities.

14. PENSION AND OTHER SCHEMES

Defined contribution pension scheme:

The company operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the company to the scheme and amounted to £1,474.