# **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)**
**Charity Registration Number: 1199306**
## **TRUSTEES’ ANNUAL REPORT**
# **AND**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31[st] MARCH 2025**
**SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2025**
## **CONTENTS**
Page 2 Charity Information Pages 3 Trustees’ Report Page 4 Full Accounts – Income and Expenditure Page 5 Production/Event Accounts Page 6 Operating Accounts Page 7 Independent Examiner’s Report Page 8 Details of Other Assets Held
## **Charity Information Charity Registration Number**
1199306
## **Trustees**
## **(Officers and Members of the Board of Trustees)**
Peter Wright Chair Ian Clarke Vice Chair Will Leete Treasurer Emma Cole Secretary Josh Clarke Trustee Debbie Stoten Trustee Alan Reilly Trustee Sarah Moir Trustee Matthew Curtis Trustee
## **Independent Examiner**
John S D Millar ACMA, CGMA
## **Bankers**
Virgin Money
Page **2** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2025**
The trustees present their report for the year ended 31[st] March 2025.
## **Trustees**
At the Annual General Meeting held on 27[th] June 2024, all Trustees were re-elected. The Board therefore remained as follows:
**Chair:** Peter Wright **Vice Chair:** Ian Clarke **Secretary:** Emma Cole **Treasurer:** Will Leete **Trustees:** Alan Reilly, Debbie Stoten, Josh Clarke, Matthew Curtis, Sarah Moir
## **Constitution**
The Society is registered with the Charity Commission (No. 1199306) and was originally formed in 1937. It became a Charitable Incorporated Organisation in June 2022. The Society is administered by a Board of Trustees (the Committee), elected in accordance with the Society’s book of rules, the latest edition of which was issued in 2022.
## **Location**
The Society is based at St Paul’s Church Hall, Pixmore Avenue, Letchworth Garden City, Hertfordshire, SG6 1QT. Productions are staged at a variety of venues in and around Letchworth Garden City.
As of 2025, SPADS also rents a commercial industrial unit in Baldock to support its operations and storage needs.
## **Objects and Aims**
The objects of the Charity (Society) are to educate the public in, and to further the development of public appreciation and taste in dramatic and operatic arts and musical works of all kinds; and to assist and further such charitable institutions and purposes as the society shall from time to time determine.
## **Review of Progress**
- June 2024 – Musical: The Wedding Singer
- December 2024 – Annual Pantomime: Goldilocks
- February 2025 – 3[rd] Annual Awards Evening
The Board of Trustees has decided not to make financial donations to local charities during this financial year, primarily due to the anticipated increase in costs for the 2025-26 period. However, the Board remains fully committed to regularly reviewing opportunities to support local charitable organisations in other meaningful ways, such as donating tickets to our performances where appropriate.
For the financial year ending 31[st] March 2025, SPADS has made an overall profit of £5,659.59.
## **Funds and Investments**
All SPADS funds are held in bank accounts with Virgin Money and are fully unrestricted.
## **Approval**
This report was approved by the Trustees and signed on their behalf.
______________________ **Date:** 10/06/2025 **Peter Wright** Chair
Page **3** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **INCOME EXPENDITURE ACCOUNT FOR 2024/25 01/04/2024 to 31/03/2025**
|**Income**
Tickets
Programmes
Merchandise
Member Production Fee
Member Rehearsal Refreshment Fee
Bank Interest & Cashback
Donations, Sponsorship & Grants
Equipment Hire
Equipment Sale
Bingo / Raffle
Bar
Theatre Tax Credit (HMRC)
Sundry
**Expenditure**
Scripts & Royalties
Marketing
Printing
Costumes
Merchandise
Staging (Props/Scenery)
Staging (Lighting)
Staging (Sound)
Staging (Misc)
Charitable Donations
Musicians (Rehearsals)
Musicians (Performances)
Financial Fees (Paypal, Zettle etc.)
Rent (St. Pauls Church Hall)
Garage/Storage/Commercial Unit Rent
Venue Hire
Venue Technicians (Broadway)
Insurance
Stationary
Food & Beverage (for shows & events)
Rehearsal Refreshments
Professional Membership / Fees (NODA)
Mileage Reimbursment
Sundry
**Profit / (Loss) to Date:**|**2024/25**
41,153.79
£
224.00
£
425.00
£
770.00
£
285.00
£
619.18
£
640.00
£
-
£
450.95
£
30.00
£
-
£
6,425.31
£
-
£
**51,023.23**
**£**
4,089.18
£
1,958.41
£
568.77
£
2,985.67
£
216.00
£
3,447.71
£
3,149.66
£
4,897.32
£
352.56
£
56.00
£
1,100.00
£
1,500.00
£
51.32
£
3,702.50
£
2,884.00
£
6,000.00
£
3,288.60
£
921.72
£
310.37
£
2,279.55
£
366.75
£
245.00
£
-
£
992.55
£
**45,363.64**
**£**
**5,659.59**
**£**|**2023/24**
39,448.47
£
626.30
£
-
£
290.00
£
190.00
£
1,364.22
£
550.00
£
100.00
£
-
£
-
£
-
£
-
£
90.00
£|
|---|---|---|
|||**42,658.99**
**£**|
|||3,488.04
£
925.21
£
821.70
£
1,911.13
£
-
£
15,919.70
£
-
£
-
£
-
£
48.00
£
1,500.00
£
1,400.00
£
21.40
£
4,184.70
£
4,800.00
£
-
£
936.93
£
312.31
£
2,755.82
£
-
£
243.78
£
-
£
812.75
£|
|||**40,081.47**
**£**|
||||
|||**2,577.52**
**£**|
|**Financial Status As At: 31/03/24**
Cash At:
Virgin Money - Current A/C
Virgin Money - Deposit A/C
Petty Cash
Accruals
Accruals (Grease 2025)
Prepayments (The Wedding Singer 2024)
Prepayments (Grease 2025
Represented By:
Reserves Brought Forward
Profit To Date|5,965.30
£
45,375.77
£
-
£
(900.00)
£
(115.00)
£
-
£
2,089.08
£|**2024/25**
**52,415.15**
**£**
46,755.56
£
5,659.59
£
**52,415.15**
**£**|46,505.73
£
10.85
£
-
£
(900.00)
£
-
£
1,138.98
£
-
£|**2023/24**
|
|---|---|---|---|---|
|||||**46,755.56**
**£**|
|||||44,178.04
£
2,577.52
£|
|||||**46,755.56**
**£**|
In my opinion, the financial statements provide a true and fair view of the society's financial position as at 31st March 2025, as well as its income and expenditure for the year then ended.
**John S D Millar ACMA, CGMA**
Page **4** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **PRODUCTION/EVENT - INCOME EXPENDITURE ACCOUNTS 01/04/2024 - 31/03/2025**
|**Income**
Tickets
Programmes
Merchandise
Donations / Sponsorship
Bar
**Expenditure**
Scripts & Royalties
Marketing
Printing
Costumes
Merchandise
Staging (Props/Scenery)
Staging (Lighting)
Staging (Sound)
Staging (Misc)
Charitable Donations
Musicians (Rehearsals)
Musicians (Performances)
Financial Fees (Paypal, Zettle etc.)
Rent (St. Pauls Church Hall)
Venue Hire
Venue Technicians (Broadway)
Insurance
Stationary
Bar Stock
Rehearsal Refreshments
Professional Membership / Fees (NODA)
Mileage Reimbursment
Sundry
**Profit / (Loss)**|12,864.00
£
-
£
-
£
300.00
£
-
£
**13,164.00**
**£**
4,012.64
£
723.27
£
230.40
£
424.03
£
-
£
1,552.19
£
1,193.69
£
2,230.51
£
-
£
-
£
550.00
£
750.00
£
-
£
1,713.50
£
6,000.00
£
756.00
£
-
£
3.16
£
-
£
-
£
-
£
-
£
145.24
£
**20,284.63**
**£**
**(7,120.63)**
**£**
**June 2024**
**The Wedding**
**Singer**|27,209.79
£
224.00
£
425.00
£
340.00
£
-
£
**28,198.79**
**£**
76.54
£
1,078.62
£
303.20
£
2,561.64
£
-
£
1,831.68
£
1,955.97
£
2,547.63
£
-
£
-
£
550.00
£
750.00
£
-
£
1,170.00
£
-
£
2,532.60
£
-
£
54.63
£
116.66
£
-
£
-
£
-
£
115.84
£
**15,645.01**
**£**
**12,553.78**
**£**
**December 2024**
**Pantomime**|1,080.00
£
-
£
-
£
-
£
-
£
**February 2025**
**Awards Evening**|
|---|---|---|---|
||||**1,080.00**
**£**|
||||-
£
-
£
10.17
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
65.23
£
2,162.89
£
-
£
-
£
-
£
-
£|
||||**2,238.29**
**£**|
|||||
||||**(1,158.29)**
**£**|
Page **5** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **OPERATING COSTS - INCOME EXPENDITURE ACCOUNTS**
## **01/04/2024 - 31/03/2025**
|**Income**
Merchandise
Member Production Fee
Member Rehearsal Refreshment Fee
Donations / Sponsorship
Bingo / Raffle
Bar
Bank Interest / Cashback
Equipment Hire
Equipment Sale
Theatre Tax Credit (HMRC)
Sundry
**Expenditure**
Scripts & Royalties
Marketing
Printing
Costumes
Merchandise
Staging (Props/Scenery)
Staging (Lighting)
Staging (Sound)
Staging (Misc)
Charitable Donations
Musicians (Rehearsals)
Musicians (Performances)
Financial Fees (Paypal, Zettle etc.)
Rent (St. Pauls Church Hall)
Venue Hire
Venue Technicians (Broadway)
Insurance
Stationary
Bar Stock
Rehearsal Refreshments
Professional Membership / Fees (NODA)
Mileage Reimbursment
Sundry
**Profit / (Loss)**|-
£
770.00
£
285.00
£
-
£
30.00
£
-
£
-
£
-
£
-
£
6,425.31
£
-
£
**7,510.31**
**£**
-
£
156.52
£
25.00
£
-
£
216.00
£
63.84
£
-
£
119.18
£
352.56
£
56.00
£
-
£
-
£
51.32
£
819.00
£
2,884.00
£
-
£
921.72
£
187.35
£
-
£
366.75
£
245.00
£
-
£
731.47
£
**7,195.71**
**£**
**314.60**
**£**
**Main Running**
**Costs**|-
£
-
£
-
£
-
£
-
£
-
£
619.18
£
-
£
450.95
£
-
£
-
£
**Sundry Receipts**
**& Expenses**|
|---|---|---|
|||**1,070.13**
**£**|
|||-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£|
|||**-**
**£**|
||||
|||**1,070.13**
**£**|
Page **6** of **8**
**SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **Independent Examiner’s Report to the Trustees of SPADS (Song, Pantomime and Drama Society)**
I report on the Accounts of the Charity for the year ended 31[st] March 2025.
## **Respective Responsibilities of Trustees and Examiner**
The Trustees are responsible for the preparation of the accounts and confirm that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act). Instead, the Trustees have determined that an independent examination is required.
As the Independent Examiner, it is my responsibility to examine the accounts under Section 145 of the Charities Act and to follow the procedures outlined in the General Directions issued by the Charity Commission under Section 145(5)(b) of the Charities Act. My role is to report whether any matters of concern have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was conducted in accordance with the General Directions issued by the Charity Commission. It included:
- Reviewing the accounting records maintained by the Charity;
- Comparing the accounts presented to those records; and
- Considering any unusual items or disclosures in the accounts and seeking explanations from the Trustees regarding such matters.
The procedures undertaken do not provide all the evidence that would be required for an audit, and I do not express an opinion on whether the accounts present a 'true and fair view.' My report is limited to the matters set out below.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention which would cause me to believe that, in any material respect:
- The accounting records were not kept in accordance with Section 130 of the Charities Act;
- The accounts do not accord with the accounting records; or
- The accounts fail to comply with the applicable requirements concerning their form and content as set out in the Charities (Accounts and Reports) Regulations 2008.
I have not identified any other matters that need to be brought to the attention of the Trustees to ensure a proper understanding of the accounts.
05/06/2025 __________________________________ _________________________ **John S D Millar ACMA, CGMA Date** Independent Examiner
Page **7** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)**
Charity Registration Number: 1199306
## **DETAILS OF OTHER ASSETS HELD**
## **Other Assets**
For use by the Society (and other persons and organisations subject to agreement)
|**Description**
Follow Spot Lights (x2)
Pro Light LEDJ Par Can (x14)
Roland TD-17KVX Electronic Drum Kit
Roland Keyboard
Various costumes, scenery, props, equipment etc|**Purchase Price**
£500.00
£1,176.00
£1,626.49
£850.00
£ -|**Current Value****_(approx.)_**|
|---|---|---|
|||£450.00
£567.00
£990.00
£425.00
£7,000|
## **TRUSTEES APPROVAL**
The accounts detailed within have been approved by the Trustees on the date shown below and are signed on their behalf.
_ _________________ **Leete** Treasurer
_ ______________________ **Pe er r g** Chair
**Date:** 10/06/2025 **Date:** 10/06/2025
Page **8** of **8**