# **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)**
**Charity Registration Number: 1199306**
## **TRUSTEES’ ANNUAL REPORT**
# **AND**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31[st] MARCH 2024**
**SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2024**
## **CONTENTS**
Page 2 Charity Information Pages 3 Trustees’ Report Page 4 Full Accounts – Income and Expenditure Page 5 Production/Event Accounts Page 6 Operating Accounts Page 7 Independent Examiner’s Report Page 8 Details of Other Assets Held
## **Charity Information Charity Registration Number**
1199306
## **Trustees**
## **(Officers and Members of the Board of Trustees)**
Peter Wright Chair Ian Clarke Vice Chair Will Leete Treasurer Emma Cole Secretary Josh Clarke Trustee Debbie Stoten Trustee Alan Reilly Trustee Sarah Moir Trustee Matthew Curtis _(Appointed 06/07/2023)_ Jacqui Madagan _(Resigned 06/07/2023)_
## **Independent Examiner**
John S D Millar ACMA, CGMA
## **Bankers**
Virgin Money
Page **2** of **8**
**SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31[st] MARCH 2024**
The trustees present their report for the year ended 31[st] March 2024.
## **Trustees**
At the Annual General Meeting on Thursday 6[th] July 2023, Jacqui Madagan resigned from the board. Matthew Curtis was appointed to the board as Trustee.
The remaining officers and committee members remained the same, therefore the Board is as follows:
**Chair:** Peter Wright **Vice Chair:** Ian Clarke **Treasurer:** Will Leete **Secretary:** Emma Cole **Trustees:** Alan Reilly, Debbie Stoten, Josh Clarke, Matthew Curtis, Sarah Moir
## **Constitution**
The society is registered with the Charity Commission (No. 1199306) and was formed in 1937 (Charitable Incorporated Organisation registration – June 2022). It is administered by a Board of Trustees (Committee) elected in accordance with a book of rules, the latest version of which was issued in 2022.
## **Location**
As its base, the society hires the premises known as St. Paul’s Church Hall, Pixmore Avenue, Letchworth Garden City, Hertfordshire, SG6 1QT. The society stage their productions in various venues in and around Letchworth Garden City.
## **Objects and Aims**
The objects of the Charity (Society) are to educate the public in, and to further the development of public appreciation and taste in dramatic and operatic arts and musical works of all kinds; and to assist and further such charitable institutions and purposes as the society shall from time to time determine.
## **Review of Progress**
- June 2023 - Legally Blonde The Musical
- December 2023 – Annual Pantomime, Aladdin
- January 2024 – 2[nd] Annual Awards Evening
In March 2024, the Board of Trustees decided against making any donations to local charities. This is predominantly due to expected increased costs for the 2024-25 financial year. However, earlier in the year, SPADS donated a family ticket for the pantomime to a local business, Innovative Trials Ltd., for their fundraising event in aid of Great Ormond Street Children’s Hospital. The Board of Trustees remain committed to regularly assessing ways in which we can support other local charities.
For the financial year ending 31[st] March 2024, SPADS has made an overall profit of £2,577.52.
## **Funds and Investments**
All SPADS funds are held in bank accounts with Virgin Money. The society’s funds are all unrestricted.
## **Approval**
This report was approved by the Trustees and signed on their behalf.
_ **Peter Wright** Chair
09/04/2025 ____________ _________________________ **Date**
Page **3** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **INCOME & EXPENDITURE ACCOUNT FOR 2023/24**
## **01/04/2023 to 31/03/2024**
|**Income**
Tickets
Programmes & Merchandise
Bar, Sweets, Ices
Member Production Fee
Member Rehearsal Refreshments
Charitable Donations
Sundry Receipts
Sponsorship & Grants
Bank Interest / Cashback
Equipment Hire
**Expenditure**
Scripts & Royalties
Printing
Costumes
Publicity
Stage (Scenery, props, lighting, sound etc.)
Sundry Expenses
Charitable Donations
Musicians
Financial Fees (Card machine)
Rent (Church Hall)
Rent (Theatre)
Insurance
Stationery
Food & Beverage (for shows & events)
Professional Membership/Fees (NODA)
Purchase/Sale of Equipment
**Profit / (Loss) to Date:**|**Income**
Tickets
Programmes & Merchandise
Bar, Sweets, Ices
Member Production Fee
Member Rehearsal Refreshments
Charitable Donations
Sundry Receipts
Sponsorship & Grants
Bank Interest / Cashback
Equipment Hire
**Expenditure**
Scripts & Royalties
Printing
Costumes
Publicity
Stage (Scenery, props, lighting, sound etc.)
Sundry Expenses
Charitable Donations
Musicians
Financial Fees (Card machine)
Rent (Church Hall)
Rent (Theatre)
Insurance
Stationery
Food & Beverage (for shows & events)
Professional Membership/Fees (NODA)
Purchase/Sale of Equipment
**Profit / (Loss) to Date:**|£
£
£
£
£
£
£
£
£
£|**2023/24**
39,448.47
626.30
-
290.00
190.00
250.00
90.00
300.00
1,364.22
100.00
**42,658.99**
3,488.04
821.70
1,911.13
925.21
15,919.70
812.75
48.00
2,900.00
21.40
4,184.70
4,800.00
936.93
312.31
2,755.82
243.78
-
**40,081.47**
**2,577.52**
||£
£
£
£
£
£
£
£
£
£|**2022/23**
22,280.04
224.00
708.37
535.00
175.00
500.00
280.00
-
151.89
200.00|**2022/23**
22,280.04
224.00
708.37
535.00
175.00
500.00
280.00
-
151.89
200.00|
|---|---|---|---|---|---|---|---|
|||**£**|||**£**|**25,054.30**
||
|||£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£|||£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£|-
552.34
1,715.85
339.58
6,958.62
433.48
600.00
1,381.67
133.88
2,390.50
-
699.76
107.20
2,033.97
-
1,924.49
||
|||**£**|||**£**|**19,271.34**
||
|||||||||
|||**£**|||**£**|**5,782.96**
||
|||||||||
|**Financial Status As At: 31/03/24**
**Cash At:**
Virgin Money - Current A/C
Virgin Money - Deposit A/C
Petty Cash
Accruals
Prepayments (Legally Blonde)
Prepayments (The Wedding Singer)
**Represented By:**
Reserves Brought Forward
Profit To Date|46,505.73
£
10.85
£
-
£
(900.00)
£
-
£
1,138.98
£||**2023/24**
**46,755.56**
44,178.04
2,577.52
**46,755.56**
|1,587.74
£
42,080.40
£
-
£
(700.00)
£
1,209.90
£
-
£|||**2022/23**|
|||||||||
|||**£**|||**£**|**44,178.04**
||
|||£
£|||£
£|38,395.08
5,782.96
||
|||**£**|||**£**|**44,178.04**
||
In my opinion the financial statements give a true and fair view of the state of the societies affairs as at 31st March, 2024 and for its income and expenditure for the year then ended.
## **John S D Millar ACMA, CGMA**
08/04/2024
Page **4** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **PRODUCTION/EVENT - INCOME & EXPENDITURE ACCOUNTS**
## **01/04/2023 - 31/03/2024**
|**Income**
Tickets
Programmes
Bar, Sweets, Ices
Sponsorship & grant
**Expenditure**
Scripts & Royalties
Printing
Costumes
Publicity
Staging (scenery, lighting, sound, props)
Charitable Donations
First Aid
Musicians
Financial Fees (Paypal, Zettle etc.)
Rent (St. Pauls Church Hall)
Rent (Theatre - Broadway)
Insurance (notional)
Stationary
Bar Stock (drinks, sweets, ices etc.)
Front of House Costs
Videography
Professional Membership/Fees (NODA)
Sundry Expenses
**Profit / (Loss):**|14,208.00
£
-
£
-
£
-
£
**14,208.00**
**£**
3,279.50
£
98.00
£
302.72
£
486.74
£
4,273.47
£
-
£
-
£
1,700.00
£
-
£
1,435.20
£
4,800.00
£
-
£
-
£
-
£
-
£
-
£
-
£
322.50
£
**16,698.13**
**£**
**(2,490.13)**
**£**
**June 2023**
**Legally Blonde**|24,250.47
£
552.00
£
-
£
300.00
£
**25,102.47**
**£**
208.54
£
598.25
£
1,557.90
£
438.47
£
10,796.53
£
-
£
-
£
1,200.00
£
-
£
1,170.00
£
-
£
-
£
32.97
£
129.28
£
-
£
-
£
-
£
-
£
**16,131.94**
**£**
**8,970.53**
**£**
**December 2023**
**Pantomime**|990.00
£
-
£
-
£
**January 2024**
**Awards Evening**|
|---|---|---|---|
||||**990.00**
**£**|
||||-
£
6.99
£
-
£
-
£
128.14
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
2,101.52
£
-
£
-
£
-
£
-
£|
||||**2,236.65**
**£**|
|||||
||||**(1,246.65)**
**£**|
Page **5** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **OPERATING COSTS - INCOME & EXPENDITURE ACCOUNTS**
## **01/04/2023 - 31/03/2024**
|**Income**
Member Subscriptions (Prod. Fee + Refreshment)
Equipment Hire
Donations
Bingo / Raffle
Bank Interest / Cashback
Sundry (Sale of Equipment)
**Expenditure**
Scripts & Royalties
Printing
Costumes
Publicity
Staging (scenery, lighting, sound, props)
Charitable Donations
First Aid
Musicians
Financial Fees (Paypal, Zettle etc.)
Rent (St. Pauls Church Hall)
Rent (Theatre - Broadway)
Insurance (notional)
Stationary
Bar Stock (drinks, sweets, ices etc.)
Front of House Costs
Videography
Professional Membership/Fees (NODA)
Financial Fees (Lloyds Bank Fees)
Drum Kit Purchase
Studio Hire
Web Design & Build
Lighting equipment, cables & flight case
Sundry (Refunds/Complimentary Tickets)
**Profit / (Loss):**|480.00
£
100.00
£
250.00
£
74.30
£
-
£
-
£
**904.30**
**£**
-
£
118.46
£
50.51
£
-
£
721.56
£
48.00
£
-
£
-
£
-
£
1,579.50
£
-
£
936.93
£
279.34
£
525.02
£
-
£
-
£
243.78
£
-
£
-
£
-
£
-
£
-
£
-
£
**4,503.10**
**£**
**(3,598.80)**
**£**
**Main Running**
**Costs**|-
£
-
£
-
£
-
£
1,364.22
£
90.00
£
**Sundry Receipts**
**& Expenses**|
|---|---|---|
|||**1,454.22**
**£**|
|||-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
21.40
£
-
£
-
£
27.00
£
-
£
463.25
£|
|||**511.65**
**£**|
||||
|||**942.57**
**£**|
Page **6** of **8**
**SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)** Charity Registration Number: 1199306
## **Independent Examiner’s Report to the Trustees of SPADS (Song, Pantomime and Drama Society)**
I report on the Accounts of the Charity for the year ended 31[st] March 2024.
## **Respective responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act and to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)b of the Charities Act to state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accountants presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than that any not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
08/04/2024 __________________________________ _________________________ **John S D Millar ACMA, CGMA Date** Independent Examiner
Page **7** of **8**
## **SPADS (SONG, PANTOMIME AND DRAMA SOCIETY)**
Charity Registration Number: 1199306
## **DETAILS OF OTHER ASSETS HELD**
## **Other Assets**
For use by the Society (and other persons and organisations subject to agreement)
|**Description**
Follow Spot Lights (x2)
Pro Light LEDJ Par Can (x14)
Roland TD-17KVX Electronic Drum Kit
Roland Keyboard
Various costumes, scenery, props, equipment etc
Steel Deck Staging|**Purchase Price**
£500.00
£1,176.00
£1,626.49
£850.00
£ -
£ -|**Current Value****_(approx.)_**|
|---|---|---|
|||£450.00
£567.00
£990.00
£425.00
£7,000
£720.00|
## **TRUSTEES APPROVAL**
The accounts detailed within have been approved by the Trustees on the date shown below and are signed on their behalf.
**Will Leete** Treasurer
_ _________________ **Peter Wright** Chair
09/04/2024
______________________
**Date**
09/04/2024
**Date**
Page **8** of **8**