| Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | |||||
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| From | Period start date | T o |
Period end date | ||||||||||||||
| 14 | June | 2022 | 31 | July | 2023 | ||||||||||||
| Section A | Reference and administration details | ||||||||||||||||
| Charity name | The Green ‘A’ Team |
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| Other names charity is known by | |||||||||||||||||
| Registered charity number (if any) | 1199295 | ||||||||||||||||
| Charity's principal address | 15 Hazlebank Close | ||||||||||||||||
| Petersfield | |||||||||||||||||
| Hampshire | |||||||||||||||||
| Postcode | GU31 4BY | ||||||||||||||||
| Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr. Simon J. Auty Membership 2 Mrs. Janet M. Auty Membership 3 Mr. Luc Batory Treasurer (ofcer) Membership 4 Mr. Michael D. Finch Chairman (ofcer) Membership 5 Mrs. Stephanie Pinhorn Secretary (ofcer) Membership 20 |
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| 1 2 3 4 5 20 |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||||||||||||||
| Name | Dates acted if not for whole year | ||||||||||||||||
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
Name Address |
|---|---|---|---|
| Financial Manager (Acting) |
Mr. Max K. Burrage |
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| Name of chief executive or names of senior staff members (Optional information) | |||
Section B Structure, governance and management
Description of the charity’s trusts
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Type of governing document (eg. trust deed, constitution)[The organisation is governed by constitution]
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(eg. trust, association, company)How the charity is constituted[Trustees oversee the organisation with a daily running by ] a Shadow Management Committee (SMC) which must have at least one trustee as a member. For this first year, until the AGM, all Trustees are currently members of the SMC alongside four co-opted members.
(eg. appointed by, elected by)Trustee selection methods[Trustees can apply to be appointed both externally and ] internally of the organisation. Appointment of a Trustee is via the constitution led application process and procedure
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The ‘business’ model of the organisation is based around the provision of a series of bespoke services via a group of inducted volunteers in a dedicated sector of the area of interest.
The service provided encompasses technical theatre; the provision includes physical periphery provision and personnel conversant in creative and production management within another arts-driven organisation. The combined outcome is a presentation of combined excellence to the community in the performing and creative arts as a whole, all of which is conducted voluntarily. By providing direct or indirect educational supervision by mentors and peers, members progress their knowledge and interest and subliminally their interpersonal relationships with everyone involved, a skill set that has enabled many former and current members to progress with their career and life skills. The SMC will be required to pursue these hands-on goals and expectations whilst the Trustees take a more administrative and procedural role. Members will be both encouraged and enabled to take a greater position of influence towards the steering of the organisation, via easier accessibility in joining the SMC as interest arises.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote the advancement and improvement of general education in relation to all aspects of art, drama and musical theatrical performance for all in the local community and to provide technical services to productions and presentations
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
With the incorporation of the CIO occurring towards the end of the financial year, the actual involvement of the organsation since, has only included one musical theatre event. The activities provided to this this one event included Lead and Head of Deartment roles with a financial and personnel responsibility varying in numbers. The ability to time as well as people manage in the tight timescales alongside the reason they are in the role in the first place is a immense expectation, however, this is a real-life and time experiance, equivalent to that within the profession, with genuine targets of a third party commissioner to hit and combine with many other sectors and departments available, another demonstration of personal goal setting and acheivement.
The combined effort of all of this results in a performace of excellence to the 250+members of the public entertained by all of these creative outcomes on a daily basis. In a typical year, this organisation will replicate such needs, demands and expectations at least six times alongside non-performance related activities and mandatory safety compliance requirements.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
One major production was undertaken involving the use of modern lighting, sound and video technology. Members designed, rigged and operated equipment and alongside the commissioning agents, actors presented a successful musical. |
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| Section E Financial review | |
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
The charity holds £12,000 in a savings account which is specifically to cover for the expected income loss when the Festival Hall, Petersfield (the primary venue) is refurbished and dark for up to two years in the predicted near future. The Festival Hall refurbishment is at RIBA stage 3 and will enter RIBA stage 4 shortly. There is no firm build date/ closure yet. |
| This financial period covers the first 10 months since registration where the charity was dormant and did not trade, and the first 3 months of trading until financial year end. In this period we inherited the assets of the old unincorporated charity, were involved in one major production and report a loss of £1,099 for the year. |
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The original unincorporated charity was the recipient of a bid-for three-year East Hampshire District Council (EHDC) Supporting Communities Grant Fund, with the remaining funds passed to the CIO. The funding is used to assist through underwriting a percentage of event costs attributable to its involvement with its existing creative arts organisations, as they rebuilt their audiences and communities post Covid-19 recovery. The grant expires in December 2023
The organisation aspires to invest in new technologies, whereas it currently uses a third party to provide some newer technology to further its objectives. However, Capital investment is paused until further notice due to the recent unexpected 80% rent rise added to the Revenue budget. Such a financial burden means that the organisation is only just keeping an even keel financially, without the ability to invest in further industrial equipment.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Michael David Finch Stephanie Pinhorn
Position (eg Secretary, Chairman & Trustee Secretary & Trustee Chair, etc)
Date October 4th MMXXIII
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| (fortheperiod14thJune2022to31stJuly General (unrestricted) Funds |
2023) | ; | ; | |
|---|---|---|---|---|
| Section A - Receipts and Payments | LaatYr | ThbYr | ||
| 1-Receipts Subscriptions Donalions |
N/A €0 €0 |
2022/23 e0 t10 |
||
| Interest on deposit account | r0 | t11 | ||
| Trading Activities (lnvoiced) Other |
E0 e0 |
81,278 €0 |
||
| subtofatN/A | f1,299 | |||
| -Ass6t and investment salos | ||||
| Proce€ds from sal6 ofinvestnentasseb | ||||
| Proce€ds from sale of other assets | ||||
| subtofa/N/A | ||||
| TotatR*elpts | N/A | fl,299 | ||
| A3Payments | ||||
| Subhire charges | ca| | €91 | ||
| Maintenance | ||||
| Management&Admin | €95 | |||
| Rent | €0 | €2,069 | ||
| Other | €0 suototatTih--E56-a |
e0 | ||
| Asset and investmentpurchaSeg | ||||
| Asset purchase for investrnent | ||||
| Asset purchase retainedforfunclionaluse | €0 | con | ||
| suOlota/IVA | ||||
| Total Payments | ||||
| Net receiptEpayments | M-ffi | |||
| Transfeebetweenfunds | ||||
| ,A | N'A | |||
| CashFundsat yearend | ||||
| EHDC Supporting Communities Grant-tobedbtributedorGtumedby31Dec 2023 GNA Savings-€12k identified for no income pedod during Festival Hallretubishment Cunentaccountfunds |
ca)'r1 e15,030 |
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| subtirta/N/A |
| General(unrestricted)Fun | ds | ds | |||
|---|---|---|---|---|---|
| SectionB- StatementofAssets and Liabilities(atthe endof | the period) | ||||
| 81Ca3hFunds | N/A | m2423 | |||
| CashinHand (p€tty ca6h) | e0 | cn | |||
| Cashincunentaccount | 82,497 | ||||
| EHDC Supporting Communities Grant-to b6 distributed or retumodby31 D6c | 2023 | E't,273 | |||
| DeDositaccount | e0 | e15,030 | |||
| Iofsrcasr, funds | N/A | t18,799 | |||
| 82 Othor monetarya8leta | |||||
| Taxrgclaimsdue(estimaied) | €0 | cn | |||
| Rscoverabledebts | e0 | EO | |||
| Invoatmentasre!3 | |||||
| Inv63tnsntas-sets(land, buildingseb) | €0 | €0 | |||
| 84Asletsr€tainedforthecharity'sown use Luminaires(estimabdvalue) Cabling/Ancillary (estimaiodvalue) |
e0 €0 |
847,y9 e14,868 |
|||
| Sound(estimabdvalue) Hardware (estimatod value) |
!0 g0 |
€,17,s33 e4,576 |
|||
| Other(estimabd vslue) | c0 | e0 | |||
| wbtotat | l,l/A | eU,327 | |||
| 85 Llabllltos | |||||
| Council tax, 132 per mooth, recaived 80% cornpubory discount6lM8rcfi2023 | N/A | ||||
| R€ntforstorage speca €660/mth, payrn€nt monthlyinadvanca (e1320depoGit | paid Aug | 22) | N/A | €660 | |
| SuppligrAccounts | N/A |