## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2023 31 March 2024 **From** **To** ## Section A Reference and administration details **Charity name** The Drop In, Portland **Other names charity is known by** N/A **Registered charity number (if any)** 1199273 |**ered charity number (if any)**|1199273|| |---|---|---| |**Charity's principal address**|Portland Community Venue|| ||3 Yards Close|| ||Portland|| ||**Postcode**|**DT5 1JN**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Maria Smith|Chair||| ||Carol Callis|Treasurer||| ||Nicola Davidson|Board Member
Trustee||| ||Greg Holman||31 March 2023 – 18 Jan
2024|| ||Sue Cocking|Board Member
Trustee|27 April 2023|| ||Kathryn Edwards|Board Member
Trustee|27 April 2023|| ||Genevieve Holmes|Board Member
Trustee|27 April 2023|| ||Tash Scully|Board Member
Trustee|31 August 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Registered as such by the Charity Commission How the charity is constituted (eg. trust, association, company) Appointed by Trustee Board Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The Drop In is a member of the Dorset Youth You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its** The Drop In is an independent Youth Service on the Island of Portland, March **2012** **TAR** 2 providing support for those aged 8 - 21 years (age 25 for Special Educational Needs). The Drop In provides a safe and inclusive environment to: - Support young people to build self-confidence and compassionate relationships with peers. ## **governing document** - Advance life skills, capacities and capabilities so they can participate in society as independent, mature and responsible individuals. - Advance education and relieve unemployment - Provide recreational activity in the interest of social welfare for those who have need according to their youth, disability, poverty or social and economic circumstances All activities are for young people in need of specific support – at the end of the year The Drop In had a register of 315 young people. The activities provided are a means of interaction and always with a focus on mental health, life skills and advancing improved life outcomes. The Drop In is in not a simple youth club which provides recreational activities. Sessions are as follows: - Aged 8-11 years (Tuesdays) – youth worker led activities, games, music and specific projects - Aged 11-14 years (Tuesdays) – games, Zen Den, therapeutic activities and 1-2-1 support - 14-18 years (Wednesdays) – peer to peer engagement and 1-2-1 support **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - 14+ years (Thursdays) – talking therapy, targeted outreach plus closed sessions on demand according to need - Detached outreach around the Island and with the Atlantic Academy secondary school Additional projects are delivered where specific funding is provided. These have included: - Project Push Up – for young men at risk of county-lines exploitation - Young Leader Programme – for alumni or older participants to gain training and employment in youth work - Dorset Music Hub Programme (forming a small band called The Paper Planes) - The Asylum Project – to tackle misunderstanding and fear withing the community regarding residents of the Bibby Stockholm barge - CV workshop project to help school age finishers with job applications and references - Multiple art projects with local providers ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 The Drop In does not make onward grants You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The service has grown from providing a few sessions a week to now youth sessions on 4 evenings per week. The Drop In secured the use of a WILLDOES youth bus, enabling the service to deliver more outreach work in the community and provide a warm and safe place for young people who had not ventured into the venue previously. The service continues to grow in numbers at a steady and manageable way. There was a successful PUSH UP project for ‘hidden young men’. This was about using a local personal trainer to inspire young men to improve their own physical health while mental health guidance was provided. The Drop In secured a £299k grant from the National Lottery to contribute towards core funding over 5 years as the service grows in demand. This provides 50% of the new, higher income need in year one, gradually reducing to 25% of the amount needed in year 5. ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** Have secured funding for the next five years to September 2028, reserves will be retained by the end of 2024 for three month period of operational costs **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Most of the income needed by The Drop In is sought from grants from trusts, foundations and designated community funding rounds from the local authority. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Carol Ann Callis|| ||Treasurer|| ||23 June 2024|| March **2012** **TAR** 6 The Drop In accounts as at 31 March 2024 Balance bll131" M•rch 20231 Income Dorset Counol (restricted Lottery Awards for All (restricted Haramead Trust Irertrirted PUYFC Pete Roper- Mayor of Po￿and Leonard Laity 5toate Ire5trtcted Portland Rotsry Ma50nic Court Leet Underwater Battens Misc Interest Iln endltyre Salaries £60,112.93 HMRC- £7.392.58 Penslon £1,958.98 DWP £150.97 Rent to Portland Town Council Health Snacks Miscellaneous Trainin IT. & Mobile Phone Equipment Insurance Push-up Pro £73.132.97 £30,LKIO.00 £38.043.50 £1.400.00 £1.200.00 £600.00 £520.00 £250.00 £500.00 £500.00 £300.00 120.00 £537.34 97 Total £69.615.46 £5,&)0.00 £1,251.19 £417.48 £169.00 £2091.21 £2630.58 £811.52 £1.800.00 ect £78,970.84 £4.815.60 . Balan£e in Bank £68.317.37 uNREsTRI￿ED RESERVES £28.435.52 I have examinéd the accounts & caft ¥*rlfy that the stjtement is a true record ofthe In¢ome and expeThlkn•re of the Drop In, Ptytland, for the period endlng 31 Marth 2024 J.McPheat CHARThY COMMISSION FOR E￿LAND ￿LEs Independent examlnerfs rnport on the accounts Sfrction A Independent Examiner'5 Report THE ORI3P IN On •e¢wnl• for th• y•ir 31 klARCH 2024 Ch•ilty no Ill•nyl I tothe tVJ8te88 on my exarninat￿ ofthe Acc￿ntS Oft￿ thaTty fartt* yoaroThknJ.31 March 2023 J •L* R••ponJlbllltl•• and As trusiees. y¢xJ we fesPNSit4e for thé kyepwatlon cltl JEC￿￿t8 in accordow Ihe r4￿18￿d$ orth* charit￿ Acl 2011 I reF(4t in rg$psd of my examinatkn cl th8 Trust's xcounts carrle(l o undorofjcbDn 145 of Ihe 2011 Arx &rKI in carryirwJ out my examination. I v8 folk￿￿ th8 aprAle￿￿￿ Owe¢tTh5g￿yn by the dÈr ge¢bon 145(SMbl of the Act, •y•mlnerf• •tat￿rnt corrn to my attent￿￿ in ¢orhr*etiun viih the ￿¥￿1 me C4Use to télieve that in, any m8terial resF¢¢I". th8 a￿untI￿1 rttorts ￿re nc4 kn a¢ccrtan¢o *ith 88dk)n 130 ofthg charit￿￿ A¢. or rrts did acc￿0 wfth the •¢¢ourtiry records., or nG4 c¢Ynpty ap￿Icab￿ rg]uir•merts ton¢emlng fwm and content ol accounts sel out in ChaiitK8 IArLounts and R¢p¢tsl Requ￿t￿￿ 2008 0th6rthan any requwwn8nt that tkK7 a￿)Unts give a Irue and faif view %4tdth 1$ ￿t a fflatter conBbJer8d a$ ofan exAminatioA. with the ex8minotion t¢ whth attenion 8houkJ b¢ drawn ￿ ihis repNt in ordèrto * prt¢*r und8rstandir¥a ofth? ￿￿JntI to ￿ reathod s￿n•￿. Jo3 Nam•: R•lfr¥*nt wof••gional qu•Ulk•iw41 ty b￿1 Illlnyl: AddYw*: IER Oct 2018