## BROMYARD BOWMEN CHARITY REGISTRATION 1199271 TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 **BROMYARD BOWMEN CHARITY** ## GENERAL INFORMATION ## **Registered Office** Springside Withington HR1 3RY ## **Bankers** Lloyds Bank 4 Dean Stanley Street Westminster House London SW1P 3JH Page 2 of 12 **BROMYARD BOWMEN** **NOTES TO THE ACCOUNTS 31[st] AUGUST 2023** ## **Accounting Policies** The accounts have been prepared according to section 42(3) of the Charities Act 1993 on the Receipts and Payments basis. ## **Record Keeping** The Records have been kept using a combination of paper and computer book keeping with the emphasis on computer book keeping as preferred by the current treasurer. ## **Reserves** The Trustees policy with regard to the Charity’s Reserves is to maintain liquid funds sufficient to cover normal day to day running expenses. ## **Investment Policy** The investment policy currently adopted by the Trustees is to maintain all funds in the same account; there are no banks currently who will provide any significant interest to make investing worthwhile. It was deemed more beneficial to spend money on equipment and to hire it out. ## **Trustees’ Remuneration and Expenses** No payments or remuneration have been made to any Trustee during the year. Page 3 of 12 ## **BROMYARD BOWMEN** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] AUGUST 2024** ## **PRINCIPAL ACTIVITIES** Bromyard Bowmen was registered as a Charitable Incorporated Organisation (CIO) under Charity number 1199271 on 13[th] June 2022. Bromyard Bowmen provides, both indoor and outdoor, facilities for the benefit of the inhabitants of Bromyard and surrounding areas enabling them to take part in Archery. Courses in Archery are held each year for beginners, schools, youth organisations and organisations caring for mentally and physically disabled adults and children, as well as socially disadvantaged children. ## **REVIEW OF THE ACTIVITIES OF THE CHARITY FOR THE YEAR** During the year, the Charity has actively promoted the sport of archery and the facilities at Bromyard by attending events in Herefordshire. It has promoted the facilities offered by the Charity and provided opportunities for many people to try the sport under expert instruction and encouraged those interested to enlist on one of the beginner’s courses run by the club. A good proportion of those completing the course have joined either Bromyard Bowmen or one of the other clubs in the county. The club has also attended a number of events held by organisations within Herefordshire, providing “have a go” and “taster” sessions to attendees interested in trying archery. These events have enabled to club to benefit from additional income. These events are important to the club. Without them the club would struggle to survive on the income from bow hire and membership fees, which have not been increased for several years. Page 4 of 12 ## **BROMYARD BOWMEN** ## **TRUSTEES** In accordance Clubs Constitution, at every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. The vacancies so arising may be filled by the decision of the members at the annual general meeting. The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause 15 of the Constitution (Retirement and removal of charity trustees), or as an additional charity trustee, provided that the limit specified in on the number of charity trustees would not as a result be exceeded. The charity Trustees of the CIO who have served to the 31[st] August 2024 were as follows: ## **Existing Trustees** K Willcocks, Chairman (Resigned 22[nd] May 2024) Neil White, Treasurer (Appointed Chairman 22[nd] May 2024) Kevin Lovell, Secretary Daniel O’Connor ## **Trustees appointed on 26[th] November 2023** Lesley Moor Carolyn Warren Clive Catterall Steven Baggs Andrew Bailey, Treasurer (Appointed 22[nd] May 2024) The latest Annual General Meeting was held on 30th June 2024. Page 5 of 12 ## **BROMYARD BOWMEN** ## **STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE FINANCIAL YEAR** It is the responsibility of the Trustees to prepare Financial Statements for each financial year that give an accurate view of the state of affairs of the Trust and of the income and expenditure of the Trust for that period. In preparing these Financial Statements the Trustees are required to: Select suitable accounting policies and apply them consistently. Make judgements and estimates that are reasonable and prudent. Prepare the Financial Statements on a going concern basis unless it is inappropriate to presume that the Trust will continue on such a basis. The Trustees are responsible for keeping proper accounting records, for safeguarding the assets of the Trust and for taking reasonable steps for the prevention of fraud and other irregularities. Approved by the Trustees on 2025 and signed on their behalf by: ## **N White Chairman** Page 6 of 12 INTENTIONALLY BLANK Page 7 of 12 ## **BROMYARD BOWMEN** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 AUGUST 2024** **----- Start of picture text -----**
RECEIPTS Year to 08/24 Year to 08/23* NOTES
Interest Income 0.00 0.00
Club Fees & Affiliations 8202.00 128.50 1
Beginners Course 1470.00 380.00
Tournaments 804.25 134.45
Have a Go 500.00 740.00 1
HAA 68.00 0.00
Fund raising 66.12 0.00
Equipment Hire 1740.00 420.00
Equipment Sales 230.99 0.00
Guest Archer 5.00 5.00
TOTAL RECEIPTS 13,086.36 1,807.95
Income Over Expenditure (454.51) 0.00
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***** Income from 21[st] June 2023 when the Charity registered as a Charitable Incorporated Organisation. Page 8 of 12 ## **BROMYARD BOWMEN** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 AUGUST 2024** **----- Start of picture text -----**
PAYMENTS Year to 08/24 Year to 08/23* NOTES
Club Fees & Affiliations 3,752.00 0.00 1
Beginners Course
Tournaments 324.95 89.03 1
Have a Go 0.00 0.00 1
Range Assessment 0.00 0.00
Equipment Purchase 5,480.37 622.52
Equipment Hire 0.00 0.00
Building and Ground
Maintenance 522.71 748.00
Webhosting 372.04
Sundries 79.10
Trophies, engraving and Badges 191.40 342.94
Utilities 1,371.46 355.30 1
Insurance 1,446.84 1261.10
TOTAL PAYMENTS 13,540.87 3,418.89
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*Payments from 21[st] June 2023 when the Charity registered as a Charitable Incorporated Organisation. 1. See subsidiary sheet for breakdown. Page 9 of 12 **----- Start of picture text -----**
UTILITIES
Income 2024 Income 2023 Expenditure 2024 Expenditure 2023
Gas 952.76 0.00
Electric 320.70 355.30
Water 98.00 0.00
Totals 0.00 0.00 1,371.46 355.30
I/E -1,371.46 -355.30
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HAVE A GO/TASTER SESSIONS
Income 2024 Income 2023 Expenditure 2024 Expenditure 2023
Rotary Club 0.00 90.00
Hereford Health & Safety 0.00 150.00
Camp 500.00 500.00 0.00 0.00
Totals 500.00 740.00 0.00 0.00
I/E 500.00 740.00
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TOURNAMENTS
Income 2024 Income 2023 Expenditure 2024 Expenditure 2023
D’s & Downs 252.00 0.00 102.20 0.00
WA900 361.96 0.00 87.62 0.00
Aubrey Ison 190.29 134.45 77.15 89.03
Totals 804.25 134.45 266.97 89.03
I/E 537.28 45.42
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FEES 2024
Income 2024 Income 2023 Expenditure 2024 Expenditure 2023
Club Fees 8,202.00 128.00
Archery GB (GNAS) 2,862.00 0.00
HAA WMA 451.00 0.00
BSF 2023 423.00 0.00
Totals 8,202.00 128.00 3,736.00 0.00
I/E 4,466.00 128.00
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Page 10 of 12 ## **BROMYARD BOWMEN** ## **STATEMENT OF ACCOUNTING POLICIES FOR THE YEAR TO 31 AUGUST 2024** ## **BASIS OF ACCOUNTING** The Financial Statements have been prepared on a Receipts and Payments basis in accordance with section 42(3) of the Charities Act 1993. ## **FIXED ASSETS** The Charity has its own shooting hall situated in the grounds of the Bromyard Sports Foundation. Because the building stands upon land not owned by the Charity and because of difficulties and costs, should the need arise, of dismantling and re-erecting the building for a second time, the Trustees consider that no value should be shown in the book of accounts. The building is insured for the sum of £287,500. ## **INDEPENDENT EXAMINER** Since 1[st] April 2009 an independent examination of the accounts is only required if the Charity’s gross income exceeds £25,000. The gross income for the year ended 31[st] August 2024 does not exceed £25,000. Any Trustee may request an independent examination, as may any Member of Bromyard Bowmen. A full and detailed copy of the accounts in electronic and manuscript book format is available for examination by any Member who formally requests it. Page 11 of 12 **BALANCE SHEET – 31 AUGUST 2024** ## **BROMYARD BOWMEN** **----- Start of picture text -----**
31 AUGUST 1 SEPTEMBER
CASH AND BANK ACCOUNTS 2024 2023
Lloyds Bank Accounts £54,494.84
Petty Cash £217.23
__________
Total cash and bank £54,712.07
Lloyds Bank Accounts £54,143.65
Petty Cash £113.91
£54,257.56
Less Unpresented Cheques £0.00
__________
Total cash and Bank £54,257.56
Excess of Income over
Expenditure ( £454.51)
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Approved by the Trustees on 2025 and signed on their behalf by **N White A Bailey** Chairman Treasurer Page 12 of 12