BROMYARD BOWMEN
CHARITY REGISTRATION 1199271
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
BROMYARD BOWMEN CHARITY
GENERAL INFORMATION
Registered Office
Springside
Withington HR1 3RY
Bankers
Lloyds Bank 4 Dean Stanley Street
Westminster House London SW1P 3JH
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BROMYARD BOWMEN
NOTES TO THE ACCOUNTS 31[st] AUGUST 2023
Accounting Policies
The accounts have been prepared according to section 42(3) of the Charities Act 1993 on the Receipts and Payments basis.
Record Keeping
The Records have been kept using a combination of paper and computer book keeping with the emphasis on computer book keeping as preferred by the current treasurer.
Reserves
The Trustees policy with regard to the Charity’s Reserves is to maintain liquid funds sufficient to cover normal day to day running expenses.
Investment Policy
The investment policy currently adopted by the Trustees is to maintain all funds in the same account; there are no banks currently who will provide any significant interest to make investing worthwhile. It was deemed more beneficial to spend money on equipment and to hire it out.
Trustees’ Remuneration and Expenses
No payments or remuneration have been made to any Trustee during the year.
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BROMYARD BOWMEN
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] AUGUST 2023
PRINCIPAL ACTIVITIES
Bromyard Bowmen was registered as a Charitable Incorporated Organisation (CIO) under Charity number 1199271 on 13[th] June 2022. All assets of Bromyard Bowmen 1101847 were transferred to the new CIO on 21[st] June 2023.
Bromyard Bowmen provides, both indoor and outdoor, facilities for the benefit of the inhabitants of Bromyard and surrounding areas enabling them to take part in Archery. Courses in Archery are held each year for beginners, schools, youth organisations and organisations caring for mentally and physically disabled adults and children, as well as socially disadvantaged children.
REVIEW OF THE ACTIVITIES OF THE CHARITY FOR THE YEAR
During the year, the Charity has actively promoted the sport of archery and the facilities at Bromyard by attending events in Herefordshire. It has promoted the facilities offered by the Charity and provided opportunities for many people to try the sport under expert instruction and encouraged those interested to enlist on one of the beginner’s courses run by the club. A good proportion of those completing the course have joined either Bromyard Bowmen or one of the other clubs in the county.
The club has also attended a number of events held by organisations within Herefordshire, providing “have a go” and “taster” sessions to attendees interested in trying archery. These events have enabled to club to benefit from additional income.
These events are important to the club. Without them the club would struggle to survive on the income from bow hire and membership fees, which have not been increased for several years.
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BROMYARD BOWMEN
TRUSTEES
In accordance Clubs Constitution, at every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. The vacancies so arising may be filled by the decision of the members at the annual general meeting.
The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause 15 of the Constitution (Retirement and removal of charity trustees), or as an additional charity trustee, provided that the limit specified in on the number of charity trustees would not as a result be exceeded.
The first charity Trustees of the CIO who have served from 13[th] June 2022 to the 31[st] August 2023 were as follows:
K Willcocks, Chairman
Neil White, Treasurer
Christopher Claypole
Kevin Lovell, Secretary
Daniel O’Connor
The date of the next Annual General Meeting has been scheduled on 26[th] November 2023.
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BROMYARD BOWMEN
STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE FINANCIAL YEAR
It is the responsibility of the Trustees to prepare Financial Statements for each financial year that give an accurate view of the state of affairs of the Trust and of the income and expenditure of the Trust for that period. In preparing these Financial Statements the Trustees are required to:
Select suitable accounting policies and apply them consistently. Make judgements and estimates that are reasonable and prudent. Prepare the Financial Statements on a going concern basis unless it is inappropriate to presume that the Trust will continue on such a basis.
The Trustees are responsible for keeping proper accounting records, for safeguarding the assets of the Trust and for taking reasonable steps for the prevention of fraud and other irregularities.
Approved by the Trustees on 2023 and signed on their behalf by:
K Willcocks Chairman
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INTENTIONALLY BLANK Page 7 of 12
BROMYARD BOWMEN
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 AUGUST 2023
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RECEIPTS Year to 08/23 Year to 08/22 NOTES
Interest Income 0.00 0.00
Club Fees & Affiliations 128.50 0.00 1
Beginners Course 380.00 0.00
Tournaments 134.45 0.00
Have a Go 740.00 0.00 1
HAA 0.00 0.00
Fund raising 0.00 0.00
Equipment Hire 420.00 0.00
Equipment Sales 0.00 0.00
Guest Archer 5.00 0.00
TOTAL RECEIPTS 1,807.95 0.00
Income Over Expenditure (1,610.94) 0.00
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BROMYARD BOWMEN
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 AUGUST 2023
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PAYMENTS Year to 08/23 Year to 08/22 NOTES
Club Fees & Affiliations 0.00 0.00 1
Beginners Course
Tournaments 89.03 0.00 1
Have a Go 0.00 0.00 1
Range Assessment 0.00 0.00
Equipment Purchase 622.52 0.00
Equipment Hire 0.00 0.00
Building and Ground
Maintenance 748.00 0.00 2
Trophies, engraving and Badges 342.94 0.00
Utilities 355.30 0.00 1
Insurance 1261.10 0.00
TOTAL PAYMENTS 3,418.89 0.00
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See subsidiary sheet for breakdown.
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Includes £498 for planning permission for storage container.
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UTILITIES
Income 2023 Income 2022 Expenditure 2023 Expenditure 2022
Gas 0.00 0.00
Electric 355.30 0.00
Water 0.00 0.00
Totals 0.00 0.00 355.30 0.00
I/E -355.30 0.00
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HAVE A GO/TASTER SESSIONS
Income 2023 Income 2022 Expenditure 2023 Expenditure 2022
Rotary Club 90.00
Hereford Health & Safety 150.00
Camp 500.00 0.00 0.00 0.00
Totals 740.00 0.00 0.00 0.00
I/E 740.00 0.00
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TOURNAMENTS
Income 2023 Income 2022 Expenditure 2023 Expenditure 2022
Aubrey Ison 134.45 0.00 89.03 0.00
Totals 134.45 0.00 89.03 0.00
I/E 45.42 0.00
FEES 2021
Income 2023 Income 2022 Expenditure 2023 Expenditure 2022
Club Fees 128.50 0.00
Archery GB (GNAS) 0.00 0.00
HAA WMA 0.00 0.00
BSF 2023 0.00 0.00
Totals 128.50 0.00 0.00 0.00
I/E 128.50 0.00
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BROMYARD BOWMEN
STATEMENT OF ACCOUNTING POLICIES FOR THE YEAR TO 31 AUGUST 2023
BASIS OF ACCOUNTING
The Financial Statements have been prepared on a Receipts and Payments basis in accordance with section 42(3) of the Charities Act 1993.
FIXED ASSETS
The Charity has its own shooting hall situated in the grounds of the Bromyard Sports Foundation.
Because the building stands upon land not owned by the Charity and because of difficulties and costs, should the need arise, of dismantling and re-erecting the building for a second time, the Trustees consider that no value should be shown in the book of accounts. The building is insured for the sum of £287,500.
INDEPENDENT EXAMINER
Since 1[st] April 2009 an independent examination of the accounts is only required if the Charity’s gross income exceeds £25,000. The gross income for the year ended 31[st] August 2023 does not exceed £25,000.
Any Trustee may request an independent examination, as may any Member of Bromyard Bowmen. A full and detailed copy of the accounts in electronic and manuscript book format is available for examination by any Member who formally requests it.
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BALANCE SHEET – 31 AUGUST 2023 BROMYARD BOWMEN
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31 AUGUST 21 JUNE
CASH AND BANK ACCOUNTS 2023 2023
Assets transferred to CIO by Asset Transfer Agreement
Lloyds Bank Accounts £56,026.20
Petty Cash £296.81
_
Total cash and bank £56,323.01
Lloyds Bank Accounts £54,494.84
Petty Cash £217.23
£54,706.18
Less Unpresented Cheques £0.00
_
Total cash and Bank £54,712.07
Excess of Income over
Expenditure ( £1,610.94)
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Approved by the Trustees on 2023 and signed on their behalf by
K Willcocks N White
Chairman Treasurer
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