REGISTERED CHARITY NUMBER: 1199253
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024
FOR
HUTTON ROOF VILLAGE HALL
J F Hornby & Co Chartered Accountants The Tower Daltongate Business Centre Daltongate Ulverston Cumbria LA12 7AJ
HUTTON ROOF VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
HUTTON ROOF VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's objective is to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Hutton Roof the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Significant activities
Hutton Roof Village Hall CIO undertook successful applications for grant funding and began a project to extend the premises to maximise the main hall space and views, provide a new kitchen as well as a storage room. This project is largely complete.
Public benefit
All events held at the Village Hall are reviewed at regular committee meetings and are organised for the benefit of the local community with some being open to the public. The events have three main objectives:
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1) Fund raising to support the provision and running of the hall facility
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2) Community and social events
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3) A weekly community social event to support the parishioners
FINANCIAL REVIEW
Reserves policy
Reserves have been set at £5,000 to ensure that the committee can fulfill its obligations to safely preserve, maintain and improve the Village Hall building and grounds for the benefit of the residents of Hutton Roof and the general public.
The reserves policy and level of reserves considering the current finances and future development plans will be reviewed at the next AGM.
FUTURE PLANS
The extension project is largely complete although complicated by the main contractor declaring themselves insolvent in spring 2024. Although the work is now complete, there remain a couple of outstanding matters to be resolved by the committee.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity operated under the rules of its foundation CIO constitution dated 30 May 2022, adopted on the 10 June 2022.
Recruitment and appointment of new trustees
The trustees are recruited and appointed in accordance with section 10 of the CIO's constitution dated 30 May 2022.
Organisational structure
Charitable Incorporated Organisation.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1199253
Page 1
HUTTON ROOF VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024
Principal address
Hutton Roof Village Hall Hutton Roof Carnforth Lancashire LA6 2PG
Trustees
Ms J E Morgan Chair Ms E H Atkinson Trustee Ms E C Simpson Trustee Ms J Holt Trustee (resigned 28.9.23) Ms A C Newton Trustee (resigned 28.9.23) Mr S Geron Trustee Mrs E A Maggenis Trustee Ms N Prickett Trusee Mrs P Hall
Independent Examiner
Mr P Hornby FCCA, FCA J F Hornby & Co Chartered Accountants The Tower Daltongate Business Centre Daltongate Ulverston Cumbria LA12 7AJ
Approved by order of the board of trustees on 5 December 2024 and signed on its behalf by:
Ms J E Morgan - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HUTTON ROOF VILLAGE HALL
Independent examiner's report to the trustees of Hutton Roof Village Hall
I report to the charity trustees on my examination of the accounts of Hutton Roof Village Hall (the Trust) for the year ended 31 July 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr P Hornby FCCA, FCA
J F Hornby & Co Chartered Accountants The Tower Daltongate Business Centre Daltongate Ulverston Cumbria LA12 7AJ
5 December 2024
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HUTTON ROOF VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 361 Other trading activities 2 14,113 Investment income 3 780 Total 15,254 EXPENDITURE ON Raising funds 3,366 Other 8,242 Total 11,608 NET INCOME 3,646 Transfers between funds 10 105,057 Net movement in funds 108,703 RECONCILIATION OF FUNDS Total funds brought forward 259,438 TOTAL FUNDS CARRIED FORWARD 368,141 |
Year Ended 31.7.24 Restricted Total fund funds £ £ 77,057 77,418 - 14,113 - 780 77,057 92,311 - 3,366 - 8,242 - 11,608 77,057 80,703 (105,057) - (28,000) 80,703 28,000 287,438 - 368,141 |
Period 10.6.22 to 31.7.23 Total funds £ 284,115 8,813 130 293,058 3,884 1,736 5,620 287,438 - 287,438 - 287,438 |
|---|---|---|
The notes form part of these financial statements
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HUTTON ROOF VILLAGE HALL
BALANCE SHEET 31 JULY 2024
| Unrestricted funds Notes £ FIXED ASSETS Investment property 7 331,145 CURRENT ASSETS Debtors 8 75 Cash at bank and in hand 37,161 37,236 CREDITORS Amounts falling due within one year 9 (240) NET CURRENT ASSETS 36,996 TOTAL ASSETS LESS CURRENT LIABILITIES 368,141 NET ASSETS 368,141 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.7.24 Total funds £ 331,145 75 37,161 37,236 (240) 36,996 368,141 368,141 368,141 - 368,141 |
31.7.23 Total funds £ 200,625 25 88,034 88,059 (1,246) 86,813 287,438 287,438 259,438 28,000 287,438 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 5 December 2024 and were signed on its behalf by:
Ms J E Morgan - Trustee
The notes form part of these financial statements
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HUTTON ROOF VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income (other than Grants) is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants are recognised in the Statement of Financial Activities on a receipts basis.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Liabilities in connection with retentions withheld have been deferred until the liability becomes virtually certain.
Investment property
Investment property is shown at most recent valuation. Any aggregate surplus or deficit arising from changes in fair value is recognised in the Statement of Financial Activities.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Comparative information
The comparative period reports income and expenditure for the period 28 January 2023 to the 31 July 2023 therefore the comparatives are not comparable.
continued...
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HUTTON ROOF VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| Period | ||
| 10.6.22 | ||
| Year Ended | to | |
| 31.7.24 | 31.7.23 | |
| £ | £ | |
| Fundraising events | 8,277 | 7,198 |
| Sale of electricity | 3,205 | 579 |
| Village hall hire | 2,631 | 1,036 |
| 14,113 | 8,813 | |
| INVESTMENT INCOME | ||
| Interest received | Year Ended 31.7.24 £ 780 |
Period 10.6.22 to 31.7.23 £ 130 |
3. INVESTMENT INCOME
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the period ended 31 July 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 July 2024 nor for the period ended 31 July 2023.
5. EXCEPTIONAL ITEMS
On the 28 January 2023 Hutton Roof Village Hall, a registered charity (charity number 509695) agreed to merge with Hutton Roof Village Hall, a charitable incorporated organisation (charity number 1199253) and to transfer all of its property on behalf of the charity trustees.
The assets transferred were as follows:
| Property at fair value Cash at bank Petty Cash |
£ 200,000 72,580 200 272,780 |
|---|---|
continued...
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HUTTON ROOF VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 256,115 Other trading activities 8,813 Investment income 130 Total 265,058 EXPENDITURE ON Raising funds 3,884 Other 1,736 Total 5,620 NET INCOME 259,438 TOTAL FUNDS CARRIED FORWARD 259,438 7. INVESTMENT PROPERTY FAIR VALUE At 1 August 2023 Additions At 31 July 2024 NET BOOK VALUE At 31 July 2024 At 31 July 2023 |
Restricted fund £ 28,000 - - 28,000 - - - 28,000 28,000 |
Total funds £ 284,115 8,813 130 293,058 3,884 1,736 5,620 287,438 287,438 £ 200,625 130,520 331,145 331,145 200,625 |
|---|---|---|
The trustees considered the fair value of the Investment property to be £331,145 at the 31 July 2024.
continued...
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HUTTON ROOF VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 10. MOVEMENT IN FUNDS Net movement At 1.8.23 in funds £ £ Unrestricted funds General fund 259,438 2,646 Designed fund - 1,000 259,438 3,646 Restricted funds Restricted fund 28,000 77,057 TOTAL FUNDS 287,438 80,703 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 14,254 Designed fund 1,000 15,254 Restricted funds Restricted fund 77,057 TOTAL FUNDS 92,311 |
31.7.24 31.7.23 £ £ 75 25 31.7.24 31.7.23 £ £ 240 1,246 Transfers between At funds 31.7.24 £ £ 105,057 367,141 - 1,000 105,057 368,141 (105,057) - - 368,141 Resources Movement expended in funds £ £ (11,608) 2,646 - 1,000 (11,608) 3,646 - 77,057 (11,608) 80,703 |
|---|---|
continued...
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HUTTON ROOF VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 265,058 Restricted funds Restricted fund 28,000 TOTAL FUNDS 293,058 |
Net movement At in funds 31.7.23 £ £ 259,438 259,438 28,000 28,000 287,438 287,438 Resources Movement expended in funds £ £ (5,620) 259,438 - 28,000 (5,620) 287,438 |
|---|---|
The restricted fund relates to grants received to be used towards the cost of an extension to the Village Hall.
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 July 2024.
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HUTTON ROOF VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024
| Period | ||
|---|---|---|
| 10.6.22 | ||
| Year Ended | to | |
| 31.7.24 | 31.7.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 361 | 185 |
| Grants | 77,057 | 11,150 |
| Exceptional items | - | 272,780 |
| Other trading activities | 77,418 | 284,115 |
| Fundraising events | 8,277 | 7,198 |
| Sale of electricity | 3,205 | 579 |
| Village hall hire | 2,631 | 1,036 |
| Investment income | 14,113 | 8,813 |
| Interest received | 780 | 130 |
| Total incoming resources | 92,311 | 293,058 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Sundries | 45 | 91 |
| Fund raising activity costs | 3,321 | 3,793 |
| Support costs | 3,366 | 3,884 |
| Other | ||
| Rates and water | 162 | 47 |
| Insurance | 995 | 657 |
| Electricity | 5,914 | 621 |
| Fast Hosts Hosting | 383 | - |
| Sundries | 511 | 40 |
| Repairs and maintenance | 277 | 371 |
| 8,242 | 1,736 | |
| Total resources expended | 11,608 | 5,620 |
| Net income | 80,703 | 287,438 |
This page does not form part of the statutory financial statements
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