**The Dylan Strong Foundation Trustees’ Annual Report and Accounts For the year ended 31[st] March 2024** **Registered Charity no: 1199242** The Dylan Strong Foundation Trustees’ Report Year ended 31[st] March 2024 The Trustees have the pleasure in presenting their annual report and accounts of the charity for the year ended 31[st] March 2024. ## **Reference and Administrative details** **Charity name** The Dylan Strong Foundation **Charity number** 1199242 **Address** 20a Oatfield Road Tadworth KT20 5EP **Trustees** Amanda Baker Daniel Clark Mary-Louise Wright Huw Davies-Evans Fiona Stirling-Aird (appointed 11 October 2023) Jacqui McDermid (appointed 11 September 2024) **Chief Executive** Louise Long **Independent Examiner** Fiona Stancombe FCA 6 Wilton Crescent London SW19 3QZ 1 The Dylan Strong Foundation Trustees’ Report Year ended 31[st] March 2024 ## **Objectives and activities** ## **Charitable purpose** For the public benefit, the relief of sickness and the promotion of health of children with cancer, in particular but not exclusively by: (1) the provision of information and support services to children with cancer and their families and carers, and (2) raising public awareness in matters relating to childhood cancer. ## **Main activities of the charity** The charity works with local NHS hospitals in Surrey to provide information and support services to children suffering with cancer and their families as well as raising public awareness in matters relating childhood cancer. The main activities include (1) the provision of care packages to children being treated for cancer during their stay at hospital (particularly during holidays, festive and other occasions at which times the children and families can feel even more vulnerable and isolated.); (2) the provision of healthy snacks and meals in the fridges of parent rooms within the hospitals for parents who feel that they are unable to leave their children during their treatment via periodic deliveries to local hospitals; (3) the provision of healthy meals sent directly to the homes of those families that we support; (4) offering nutrition advice to children with cancer and their families to help during treatment; (5) offering emotional and practical support to help families understand childhood cancer and its treatment. The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **Achievements and performance** During the past year, thanks to the generosity and continued support of our charity community, we have made significant strides in supporting the families and children at Epsom Hospital, Surrey. Throughout the year, we have consistently stocked the parents' room at the hospital with healthy snacks, ensuring that parents and children have access to nutritious options during their time at the hospital. The feedback we have received from parents and families highlights the positive impact of these contributions, with many expressing appreciation for the convenience and nutritional value of the snacks provided. Parents have commented that the availability of snacks has been a great comfort during difficult times, and 2 The Dylan Strong Foundation Trustees’ Report Year ended 31[st] March 2024 children have enjoyed the healthy treats. This feedback reinforces the importance of our work and the tangible benefits it is bringing to those we support. As part of our commitment to bringing joy and comfort to children in hospital during festive periods, we delivered 100 Easter hampers and 100 Christmas presents to children undergoing treatment and their siblings. These seasonal gifts have provided much-needed cheer and support to the young patients and their families during what can be a challenging time. We are also proud to have contributed to a more welcoming and informative environment at Casey Ward, Epsom Hospital by decorating the walls with childfriendly nutrition advice, making the journey to the ward both pleasant and educational for young patients and their families. In addition to this, we engaged with over 1,000 schoolchildren, providing educational sessions on the importance of healthy eating and its impact on physical and mental well-being. ## **Financial review** As at 31 March 2024 the charity had reserves of £25,474 (2023: £36,642) which was made up entirely of cash funds. ## **Reserves policy** It is the charity’s priority to ensure that it remains on a strong financial footing and does not commit funding beyond its financial capabilities. The charity aims to maintain reserves of 6 months expenditure to ensure business continuity in the event of an unexpected drop in income or other unforeseen circumstances. The amount of reserves as at 31[st] March 2024 was £25,474 (2023: £36,642). The charity has no funds which are materially in deficit. The trustees consider that the charity has sufficient reserves as at 31[st] March 2024 to meet the ongoing liabilities of the charity. No funds were held as custodian trustees on behalf of others (2023: none). 3 The Dylan Strong Foundation Trustees’ Report Year ended 31[st] March 2024 ## **Structure, Governance and Management** The Dylan Strong Foundation is constituted as a Charitable Incorporated Organisation (registered 9[th] June 2022) whose only voting members are its charity trustees. There must be at least three charity trustees. The maximum number of trustees is 12. In accordance with the Constitution, apart from the first trustees (whose terms range from 2 to 4 years), trustees are appointed and re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. The charity has one part-time employee (2023: one). 4 The Dylan Strong Found8tion Independent Examiner's R8POrton the accounts Yearended 31* March 2024 Responsibllltles and basls of report l Teport to th8 trustees on my examination of the accounts of the above charity (Ih¢ Trusf) for the period ended 31 March 2024 set out on pages 6 to 8. As the charity trustees of the Trust you are responslble for the preparation of the accounts in accordance wilh the requirements of the Charities Act 2011 {Ybe Act.). I report in respect of my examfna15on of the Trusfs a￿￿unts carried oul under section 145 of the 2011 Act and in carying rny examination. I have followed the applicable Direcuons given by the Charity Corrfflission under seclion 145(5Xb) of the Act Ind8pend•nt examlnofs •Lthm•nt I have completed my examination. I confirni that no material matters have come to my attention in connecton with the examinatton which gives me cause to believ8 thal in. any material respect accounting records were nol kept in accordance wlth secoon 130 ofthe Act or Ihe accounts do not accord with Ihe accounling records I have no concems and have come acrDSS no other matter5 in connection wllh the exanNn8tion to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. iona SlancAJmbe FCA ## The Dylan Strong Foundation Receipts and Payments Year ended 31[st] March 2024 |||||**31/03/2024**|**31/03/2023**| |---|---|---|---|---|---| ||**Note**|**Unrestricted**|**Restricted**|**Total**|**Total**| |||**£**|**£**|**£**|**£**| |**Receipts**|||||| |Donations||6,883|-|6,883|24,645| |Fundraising income||52,492|3,315|55,807|55,281| |Interest income||308|-|308|14| |Total Receipts||59,683|3,315|62,998|79,940| |**Payments**|||||| |Fundraising costs||25,808|-|25,808|18,525| |Charitable activities|1|5,629|13,875|19,504|7,566| |Support costs|2|28,854|-|28,854|17,207| |Total Payments||60,291|13,875|74,166|43,298| |**Net of receipts/(payments)**||**(608)**|**(10,560)**|**(11,168)**|**36,642**| |Transfers between funds||(10,560)|10,560|-|-| |Cash funds last year end||36,642|-|36,642|-| |**Cash funds this year end**||**25,474**|**-**|**25,474**|**36,642**| 6 The Dylan Strong Foundation Statement of Assets and Liabilities Year ended 31" March 2024 3110312024 Total 3110312023 Total Unrestrl¢ted Restrlcted Cash fund5 Current accounts Deposit accounts 22,389 3,085 22.389 3.085 35.768 874 Total Cash Funds 25,474 25,474 36,642 Approved by the Trustees on 20th November 2024 and signed on their behalf by.. Isl. li•ts Huw Davies-Evans Treasurer ## The Dylan Strong Foundation Notes to the Accounts Year ended 31[st] March 2024 |**Note 1**|||**31/03/2024**|**31/03/2023**| |---|---|---|---|---| |**Charitable activities**|**Unrestricted**|**Restricted**|**Total**|**Total**| ||**£**|**£**|**£**|**£**| |Hospital food|4,514|-|4,514|1,729| |Care packages|975|-|975|5,568| |Workshops|140|-|140|269| |Hospital ward mural|-|13,875|13,875|-| |**Total spend**|**5,629**|**13,875**|**19,504**|**7,566**| |**Note 2**|||**31/03/2024**|**31/03/2023**| |**Support costs**|**Unrestricted**|**Restricted**|**Total**|**Total**| ||**£**|**£**|**£**|**£**| |Salaries|23,870|-|23,870|14,417| |Marketing & social media|1,050|-|1,050|-| |Website|1,050|-|1,050|907| |Storage costs|1,553|-|1,553|381| |Payment processing charges|382|-|382|793| |Other support costs|949|-|949|709| |**Total spend**|**28,854**|**-**|**28,854**|**17,207**| 8