## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2024 **To** 31 Dec 2024
## Section A Reference and administration details
**Charity name** Souldern Sports and Social Club CIO **Other names charity is known by Registered charity number (if any)** 1199195 **Charity's principal address** The Audrey Westbury Hall, Back Lane, Souldern **Postcode OX27 7JU**
Souldern Sports and Social Club CIO
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Nicholas Oakhill|Chair|||
||Charlie Jones||||
||Rebecca Kyte|Treasurer|||
||Barbara McGarry||||
||LucyCornish||||
||Ian Gray||||
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|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
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|**Name**|**Dates acted if not for whole year**|
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**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**||
|---|---|---|---|
|**Type of adviser**|**Name**|**Address**||
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|**Name of chief executive or names of senior staff members (Optional information)**||||
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|**Section B**|**Structure,**|**governance and management**||
## **Description of the charity’s trusts**
Constitution
- Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO)
- How the charity is constituted (eg. trust, association, company) - Initial trustees were made up of local resident volunteers
- Trustee selection methods - As there has been no major activity no changes have been made
- (eg. appointed by, elected by) to trustees
- - Our secretary stepped down and we are actively looking to replace them. In the meantime we handle minute-taking as a team.
- - If someone was to step down we would look for further volunteers and they would be approved by the Chair
- - Every charity trustee must be a natural person. - No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- Six trustees of which two are officers i.e., Chair, Treasurer
- - Regular Meetings with all trustees present as available - Minutes kept, accounts approved and audited by external examiner
- - Decisions made by a majority of all trustees
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
**TAR**
March **2012**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To promote for the benefit of the inhabitants of Souldern and visitors to
the village without distinction of sex, sexual orientation, race or of
political, religious or other opinions, by associating together the said
inhabitants and the local authorities, voluntary and other organisations in
a common effort to advance education and to provide facilities in the
interests of social welfare for recreation and other leisure time
occupations with the objects of improving the conditions of life of the said
inhabitants.|
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Fundraising activites to pay for the cost of building purchase and
repair and build up savings account for future activities
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Commencing plans for the provision of the Audrey Westbury Hall
as a location to advance education and provide facitlies in the
interests of social welfare
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Discussing with legal teams, architects, builders and residents to
understand requirements and possibilities
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Holding an open morning at the building designated for purchase
to showcase plans|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
- The main aim for 2024 was to complete the purchase of the
- **Summary of the main** building and gather quotes for remedial work – the CIO have been
- **achievements of the charity** successful in securing pledges throughout the year which are
- **during the year** needed to purchase and repair the building. We have also raised funds via Just Giving.
- - The purchase was successfully completed and a builder has now provided a quote for remedial work to take place in 2025.
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
The CIO needs to ensure adequate financial stability and the means for the CIO to meet its charitable objectives. The CIO will manage its resources and finances appropriately to ensure any unforeseen financial difficulties are covered. The CIO will provide accountability and give confidence to funders, donors and beneficiaries of the CIO.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- Principal source of funds are via individual pledges and gift aid
- - Secondary source of funds currently Just Giving donations - Grant applications are to be submitted
- The main expenditure for 2024 was the purchase of the building and a payment to our builder for roof repair works.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Rebecca Kyte **Position (eg Secretary, Chair,** Treasurer **etc)**
**TAR**
March **2012**
6
Date
4" September 2025
TAR
Mar¢h 2012
|**Charity Name**|**Souldern Sports and Social Club CIO**|**Souldern Sports and Social Club CIO**|**Role**||
|---|---|---|---|---|
|Registered Charity Number|1199195||||
|Registration Details|07 June 2022: CIO registration||||
|Trustees|Nicholas Oakhill||Chair Trustee||
||Charlie Jones||Trustee||
||Ian Gray||Trustee||
||Rebecca Kyte||Treasurer Trustee||
||Barbara McGarry||Trustee||
||Lucy Cornish||Trustee||
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|**Item**|**Income**||**Expenditure**||
|Pledge|£|1,000.00
|||
|Pledge|£|500.00
|||
|Pledge|£|1,250.00
|||
|Part Loan & Pledge|£|1,250.00
|||
|Business Pledge|£|1,477.00
|||
|Pledge|£|500.00
|||
|BCB130 Refund|£|74.62
|||
|Service Charges|||_£_|_42.85_
|
|Souldern Wesleyan Chapel Final Payment|||_£_|_2,000.00_
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|Spratt Endicott Purchase Legal Fees|||_£_|_53,000.00_
|
|Financial Audit|||_£_|_28.00_
|
|Premium Credit Insurance DD - TOTAL|||_£_|_306.00_
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|Spratt Endicott Land Registry Support|||_£_|_65.00_
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|Walkers Services - Maintenance|||_£_|_225.00_
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|Loan Repayment|||_£_|_750.00_
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|SSE Electrical Supply|||_£_|_15.34_
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## **Invoice Number**
1117 416324 242539 Linked to Line item 18. Remainder as donation.
|**Total banked**|£|6,051.62
|
|---|---|---|
|**Money Spent**|£|56,432.19
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|**Total funds as of 31/12/2024**|||
|**Charity Return**|||
|Total Income|£|6,051.62
|
|Total Expenditure|£|56,432.19
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