## Trustees’ Annual Report for:
## Alvingham Village Community Hall CIO
Yarburgh Road Alvingham Louth Lincolnshire LN11 0QG
Charity Registraton Number: 1199191
Period of reporting: 1[st] October 2023- 30[th] September 2024
Trustees during the period of reportng:
Mr Nigel Midgley (Chair)
Mr Martin Stebbings
Mrs Ann Stebbings (Secretary)
Mr Gordon Cummings (Treasurer)
Mr Robert Shaw
## th - th Structure of the Charity from 16 October 2023 30 September 2024 :
The Charity is managed by the 5 Trustees named above along with a committee of 9 other volunteers. Meetings are held monthly and have standing items on the agenda of:
- a) Provision of activities for the community
- b) Feedback on these activities
- c) Hiring protocols
- d) Physical maintenance and management of the premises.
- e) Health and Safety
- f) Treasurer’s Report
All Trustees and Committee members are volunteers and members of the local community. The initial meeting of the Alvingham Village Community Hall CIO was on 16.10.23 during which election of officers took place. Thereafter, committee meetings were held monthly. The inaugural AGM took place on 25[th] February 2024.
## - th Summary of achievements from October 2023 30 September 2024.
The period 31[st] October 2023 – 30[th] September 2024 is the inaugural year of this Charity.
The remit of the Alvingham Village Community Hall Charity is to provide and maintain a facility where people living in the local community (Alvingham and surrounding area) can meet in a safe and pleasant environment ‘with the object of improving the conditions of life
for the said inhabitants’ (Alvingham Village Community Hall Charity Doc 2021). During the period of reporting, the Committee planned, delivered and supported opportunities for the local community to:
- learn and practice new skills eg Sew Knit and Natter, Keep Fit, quizzes
- take part in and enjoy recreational activities such as Bingo, Curling, Karaoke, Film Night, New Year’s Eve, Open Mic
- enjoy a cooked meal eg Friday Food Night, Chine Supper, Spring Dinner, Christmas Dinner, Luncheon Club, ‘pop-up’ caterers
- celebrate/ mark landmark life-events
- be a venue for local meetings and exhibitions
- take part socially in celebrating national occasions
The Hall was also hired out to local organisations such as Bee- keepers, Young Farmers Club and East Lindsey District Council as a polling-day venue. The Committee ensured it planned, organised and put on a wide range of inclusive events to appeal to the wide range of the local demographic which in turn, also supported positive social cohesion and community engagement.
The Committee were fully aware of the need to up-date the fabric of the Hall – no significant investment in its infrastructure had occurred since the late 1990’s. Replacing the antiquated and expensive electric wall heaters was identified as a priority and an application for grant funding through UKSPF GRASSroots was made in September 2024.
## - ’ th Summary taken from the Chair s Report at the AGM 25 Feb 2024.
‘The Committee realise that the Hall is a focal point not only for the Alvingham, but also for other surrounding villages and that it provides a hub for social, recreational and educational inclusion with the local community. It is the Committee’s aim to ensure the Hall continues to be meaningful and valued both now and for future generations.’
## **Alvingham Village Community Hall Financial Results Year End 30 September 2024**
|**INCOME**
Bar Sales
Opening Stock
Bar Purchases
Closing Stock
GROSS PROFIT
OTHER INCOME
Membership
Functions / Raffles
Hall Hire
Miscellaneous (ticket sales, xmas draw, etc)
Bank Interest
Auctions
Donations
Total Income for the Year
**EXPENDITURE**
Wages
Functions / Raffles
Cleaning
Repairs / Improvements
Till Lease
Stationery etc
Licenses
Heating / Lighting / Water
Telephone / Broadband
Website / Marketing
Insurance
Bank / Credit Card Fees
Accountancy
Donations
Miscellaneous
(Deficit) / Surplus for Year|**Year to 30 Sept 2024**
£
2,924.67
£
19,588.23
£|£
31,697.45
£
19,004.44
£|
|---|---|---|
||22,512.90
£
3,508.46
£||
||5,443.33
£
1,573.50
£
2,101.69
£
5,128.36
£
671.32
£
228.85
£
373.53
£
1,373.11
£
457.04
£
505.42
£
959.55
£
573.64
£
300.00
£
420.00
£
89.48
£|12,693.01
£|
|||1,550.00
£
965.00
£
4,700.50
£
4,508.82
£
704.46
£|
|||12,428.78
£|
||||
|||25,121.79
£|
|||20,198.82
£|
|||4,922.97
£|
(Deficit) / Surplus for Year
## **Alvingham Village Community Hall Financial Results**
## **Year End 30 September 2024**
## **BALANCE SHEET**
|**BALANCE SHEET**|||
|---|---|---|
|ASSETS
Debtors
Bar Stock
Lloyds Bank
Lloyds Treasurers Account
Cash in Hand
LIABILITIES
Creditors
TOTAL NET ASSETS
Represented By:
CAPITAL ACCOUNT
Bal Bfwd
Movement
(Funds Tfr from Alvingham Village Hall)
TOTAL CAPITAL|70.00
£
3,508.46
£
27,689.87
£
40,707.31
£
250.50
£
72,226.14
£
720.00
£
71,506.14
£
23,343.17
£
4,922.97
£
43,240.00
£
71,506.14
£
**Year to 30 Sept 2024**||
||||
|||71,506.14
£|
|||23,343.17
£
4,922.97
£
43,240.00
£|
|||71,506.14
£|
The income & expenditure account and the balance sheet have been prepared from the books & records provided to me for the year ending 30 September 2024.
T Bradshaw Bookkeeper 31st December 2024