## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From **|1|4|2023|**To**|31|3|2024| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1199156 **Charity's principal address** 23 Tudor Road Monken Hadley Common Trust N/A Barnet Herts **Postcode** EN5 5NW ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Andrew Walker|Chair||| ||Barbara Taylor|||| ||William Boyes|||| ||Roger Headey|||| ||Les Bedford||1/4/23 – 16/10/23|| ||John Hall|||| ||John Eldred||16/10/23 – 31/3/24|| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |N/A|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |**Bank**|NatWest|120 High Street, Barnet, EN5 5XQ| |**Investment**|Investec|30 Gresham Street, London EC2V 7QN| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A **TAR** September 2024 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Constitution dated 30 September 2019 - (eg. trust deed, constitution) How the charity is constituted Monken Hadley Common Act 2022 Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Elected by members of the CIO - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Monken Hadley Common Trust was formed on 30 September 2019 and incorporated as a Charitable Incorporated Organisation on 31 May 2022. The Monken Hadley Common Act 2022 received Royal Assent on 28 April 2022 and pursuant to section 13 of that Act, the date of 1 December 2022 was set as the appointed day on which the Act would come into force. By section 4 of the Act, the Common and all other property, which immediately before the appointed day was the property of the Churchwardens and was used or held in connection with the Common, was transferred to the Trust and accordingly the Trust became the owner of the Common from that date. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The primary objects of the Trust are: **Summary of the objects of the charity set out in its governing document** - (a) the preservation of Monken Hadley Common as a place for peaceful open air public recreation and enjoyment; and - (b) the conservation, protection and improvement of the physical and natural environment of the Common for the benefit of the public, having regard to the requirements of good forestry and the desirability of conserving flora and fauna. **TAR** September 2024 2 The primary objects of the Trust are exclusively to provide public benefit through the preservation, conservation and improvement of the Common as a place for public enjoyment. In pursuance of its primary objects, the Trust undertakes the following activities: 1. Own the Common. 2. Manage the Common. 3. Own and manage the other property of the CIO. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 4. Promote an awareness and understanding of the responsibilities of the public towards maintaining common lands, open spaces, lakes and footpaths in good order and free of litter and preserving them in the interests of the people of present and succeeding generations. 5. Encourage and support the responsible use of the Common by individuals, community groups and schools. 6. Promote, assist, support or oppose representations to local and county authorities and other public bodies and authorities and government departments in relation to or affecting the objects of the CIO and to hold public or other meetings for any such purposes. 7. Promote research into the natural and cultural history of the Common. 8. Promote the publication of papers, periodicals, books, reports or other documents on subjects which relate to the Common. The day-to-day upkeep of the Common is undertaken by the appointed Curators and a team of volunteers. Contractors and specialists are engaged when necessary. ## **Additional details of objectives and activities (Optional information)** ## **Notes to the accounts** The Trustees confirm the following: - No guarantees have been given by the Trust where any potential liability remains outstanding at the date of the statement of assets and liabilities. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. - No debt owed by the Trust is outstanding at the date of the statement of assets and liabilities that is secured by an express charge on the Trust’s assets. - The Trust has not received any significant non-monetary resources, beyond the work of all the volunteers involved. - There have been no transactions with related parties and trustees, other than the membership subscriptions received from Trustees. - No remuneration has been paid to any Trustee or related party. - There were no restricted funds received during the period or held as at the date of the statement of assets and liabilities. **TAR** September 2024 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The management and upkeep of the Common has continued throughout the year, with the Curators and volunteers continuing to work diligently for the public benefit. Significant works have included substantial renovation of the main footpath alongside Hadley Common Road and installation of wooden bollards alongside Camlet Way to deter car parking on the soft verge. The Curators developed a five year Management Plan presenting a detailed programme for the development and maintenance of the Common for the five years commencing 1 January 2024. This includes regular reviews of the condition of trees, particularly along boundaries and paths. In addition an organisation-wide Risk register was developed, which will be reviewed regularly by Trustees. The Friends of Hadley Common, a charity with similar objectives to the Trust (its objectives are: _“The Charity is established to assist with the maintenance and improvement of the open space known as Hadley Common for the benefit of the public”_ ), was largely wound up, and funds transferred to the Monken Hadley Common Trust. Other activity included two classical concerts held by Jack’s Lake. **TAR** September 2024 4 Section E Financial review Brief ststement of the charitys policy on resems During the year the Trust did not have a fornal policy on reserves, atthough this has been developed following the year end. ak)ng w7th other more structured financial plannin9lforecasting. The Treasurer revievts forecast 8xperKliture and any knTh*n risks to income and ensures there is an adequate balance of funds available at all times. Detalls of any funds materialty in deficit None Further ffinancial re￿QW details (Optional Infornmtlon) You may choose to include additional infc*mation. vthere felevant about: the charitys principal sources of funds (induding any fundratsing); how expenditure has supported the key objectiv8S of the charty, investment policy arKI objectives including any ethical investment policy adopted. The Trust recetves income from membership subscriptions. rents and granting wayleaves to adjoining property owners for aLYess to the Common, donati(Ms and grants, and from its investments. In this period donations were received from the Friends of Hadley Common. Expenditure includes the expenses incurred by the Curators and volunteers, includiTrJ invO￿S pavj to speaalist contrath, for foresty. grass-cutting and similar woths. The Trust's investments had a market value of £178,756 as at 3113124. The investrnents are managed by the appointed investmènt managers, Investsc, as a discretionary manag8d portfolio a medium risk profile and the objective to generate a certain level of income and preserve the capital valuè in real tenns. The investrnent In￿Me helps to pay for the upk8ep of the Common. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of tho charlty's trustees 81gnature(s) Full name(s} Position (eg Secretary, Chair. etc) Andrew Walker Chair OCT'ZY TAR September2024 **----- Start of picture text -----**
Monken Hadley Common Trust 1199156
Receipts and payments accounts CC16a
For the period 01/04/2023 31/03/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership subscriptions 3,342 - - 3,342 -
Grants & Donations 16,004 - - 16,004 -
Rents & Wayleaves 2,899 - - 2,899 -
Car Parking 670 - - 670 -
Investment Income 1,962 - - 1,962 -
Gift Aid 148 - - 148 -
- - - - -
- - - - -
Sub total (Gross income for
- - 25,025 -
AR) [ 25,025 ]
A2 Asset and investment
sales, (see table).
Sale of investments 8,000 - - 8,000
- - - - -
Sub total 8,000 - - 8,000 -
Total receipts 33,025 - - 33,025 -
A3 Payments
Grass cutting 1,680 - - 1,680 -
Repairs & equipment 353 - - 353 -
Insurance 3,025 - - 3,025 -
Forestry 4,580 - - 4,580 -
Printing & postage 1,143 - - 1,143 -
Volunteer & Curators' expenses 598 - - 598 -
Meeting & sundry expenses 198 - - 198 -
Common major projects 8,904 - - 8,904 -
- - - - -
Sub total [ 20,481 ] - - 20,481 -
A4 Asset and investment
purchases, (see table)
Purchase of investments 12,000 - - 12,000
- - - -
Sub total [ 12,000 ] - - 12,000 -
Total payments 32,481 - - 32,481 -
Net of receipts/(payments) 544 - - 544 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 7,776 - - 7,776 -
Cash funds this year end 8,320 - - 8,320 -
**----- End of picture text -----**
Section B Statement of assets and liabilities at the end of the period UnrgStrScted funds to nearn8t £ R•8trict•d funds to ntare&t £ Endowmènt fund8 to ntramt £ CategoTleB Detalls 81 Cash funds MHCT Attwnl 7,tpB MHCT Memiwship Account MHC Old PttoJnt 755 Total cesh funds 4320 Unr•strletod funds to nearest E RestrÉet•d funds to nt•r*st £ Endowmènt funds to nearest £ Dètails Funrfto whlch atset bolon Unwtrictsd DetaFIs In¥e*& Portr￿10 ¢c•t (op￿00￿1) ¢urrgnt 178.756 Fund towhlth Detalls ¢0otlopOon•r) ¢uvrwrtnlu• 84 Assets retained for th8 charity's own u$8 Fund towhlch Amountluo Whèn due onal Oetsi18 BS Ll?bllltle8 Signed by one or tthv twsteeB on behatt of all the truste•s Date of roval Signalu Print Narne P. tsod'2 CCXX R2 a¢¢ounts ISSI 2W0912024 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Monken Hadley Common Trust On accounts for the year ènded 3110312024 Gharlty no (if any) 1199156 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust.) for the year ended 3110312024 Responsibilities and As the charity trustees, you a￿ responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 {"the Act.). I rewrt in respect of my examination of the Trust's accounts eaffied OLrt under section 145 of the 2011 Act and in carying out my examination, I have followed all the aptAicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde￿ndant I have completed my examination. I confirm that no material matters hav8 examlner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records We￿ not kept in accordan￿ wltn sectlon 130 of the Ad., or the accounts did not accord with the accounting ￿CordS,. or the accouiits did not Goiiiply with the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿rn8 and have come across no other matters in connection with tho oxamination to which attantion Should be drawn in this report in order to enable a proper undetstandlng of the accounts to be reached. Signgd: Date: Name: Isobel Rosemary Gwilliam Relevant professional qualification(s) or body (If any): Member of The Institute Of Chartered Accountsnls in England and Wales (ICAEW) Address: Dixton Hadley Common Bamet EN5 5QG IER October 2018