## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To 31[st] March 2024** **Charity name: 1[st] and 3[rd] New Barnet Scout Group** ## **Charity registration number: 1199152** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO PROMOTE THE DEVELOPMENT OF
YOUNG PEOPLE IN ACHIEVING THEIR FULL
PHYSICAL,
INTELLECTUAL, SOCIAL AND SPIRITUAL
POTENTIAL; AS INDIVIDUALS, AS
RESPONSIBLE
CITIZENS AND AS MEMBERS OF THEIR
LOCAL, NATIONAL AND INTERNATIONAL
COMMUNITIES| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|SCOUT MEETINGS AND ACTIVITIES,
SPORTING ACTIVITIES, AWAY FROM
HOME ACTIVITIES, SOCIAL AND
COMMUNITY DEVELOPMENT
ACTIVITIES| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|THE TRUSTEES HAVE HAD REGARD TO
THE GUIDANCE ISSUED BY THE
CHARITY COMMISSION ON PUBLIC
BENEFIT| Additional information (optional) You may choose to include further statements where relevant about: SORP reference GRANTS ARE MADE TOWARDS THOSE WHO ARE UNABLE TO PAY FOR THE ACTIVITIES RUN Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment ALL POSITIONS AT THE GROUP ARE VOLUNTARY Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|THE GROUP HAS RUN NUMEROUS
ACTIVITIES BASED ON THE PURPOSES
OF THE CHARITY AND HAVE A VERY
HEALTHY NUMBER OF INDIVIDUALS
ATTENDING REGULARLY. THE GROUP
IS OVER SUBSCRIBED AND
CONTINUES TO RUN AWAY FROM
HOME ACTIVITIES THAT ARE
ESPECIALLY VALUABLE FOR MANY OF
THE PARTICIPANTS. BENEFICIARIES
ARE INVOLVED WITH MANY ACTIVITIES
THAT SUPPORT THEIR SOCIAL AND
COMMUNITY DEVELOPMENT, AND
BENEFIT FROM FURTHER EDUCATION
THAT SUPPLEMENTS ANY FORMAL
EDUCATION. THE ABILITY TO WIDEN
THEIR FRIENDSHIP GROUPS AND
MEET OTHER PEOPLE IN THEIR| COMMUNITY THROUGH THEIR COMMON LOVE OF SCOUTS IS A HUGE BENEFIT **----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|THE GROUPS FINANCIAL POSITION IS
HEALTHY WITH FUNDS IN THE BANK.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|SOME RESERVES ARE HELD FOR THE
UPKEEP OF OUR PROPERTY AND TO
ENSURE WE HAVE MONEY FOR THOSE
WHO NEED TO APPLY FOR AID| |Amount of reserves held|Para 1.22|**£27,520**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NONE**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|SCOUT ASSOCIATION GOVERNING
DOCUMENT| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|UNINCORPORATED ASSOCIATION| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|TRUSTEES ARE SELECTED AT THE
ANNUAL GENERAL MEETING| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|1STAND 3RDNEW BARNET SCOUT GROUP| |---|---| |Other name the charity uses|| |Registered charity number|1199152| |Charity’s principal address|80 MARGARET ROAD, NEW BARNET, HERTS, EN4 8AA| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**| |---|---|---|---|---| ||TIM COCKBURN|CHAIR||| ||ANITA
HUTCHENCE|TREASURER||| ||PETER BEST|TRUSTEE||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ||**1st & 3rd New Barnet Scout Group**
**Charity Name**|**1st & 3rd New Barnet Scout Group**
**Charity Name**|**1st & 3rd New Barnet Scout Group**
**Charity Name**|**1199152**
**No (if any)**|**1199152**
**No (if any)**|**1199152**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/04/2023
Period start date|**To**||31/03/2024
Period end date||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**17,397**
**38,033**
**600**
**4,895**
**163**
**744**
**20,707**
**-**
**82,539**
**-**
**-**
**-**
**82,539**
**18,287**
**12,553**
**9,696**
**6,009**
**6,735**
**4,135**
**1,120**
**-**
**542**
**5,836**
**64,913**
**1,556**
**-**
**1,556**
**66,469**
**16,069**
**-**
**11,541**
**27,610**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**6,000**
**-**
**-**
**-**
**-**
**-**
**6,000**
**-**
**-**
**-**
**6,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,000**
**6,000**
**6,000**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**17,397**
**38,033**
**6,600**
**4,895**
**163**
**744**
**20,707**
**-**
**88,539**
**-**
**-**
**-**
**88,539**
**18,287**
**12,553**
**9,696**
**6,009**
**6,735**
**4,135**
**1,120**
**-**
**542**
**5,836**
**64,913**
**1,556**
**6,000**
**7,556**
**72,469**

**16,069**||**Last year**
**to the nearest £**| |Subscriptions & Scout Activities|**17,397**||||||**25,588**| |Rental of Premises|**38,033**||||||**37,996**| |Grants Received|**600**||||||**31,470**| |Gift Aid Received|**4,895**||||||**4,682**| |Other Income|**163**||||||**1,960**| |Donations Received|**744**||||||**2,153**| |Misappropriated Fund Recovered|**20,707**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**82,539**||||||**103,849**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| |**Sales of Fixed Assets**|**-**||||||**1,900**| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**1,900**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**105,749**| ||||||||| |Scout Activities & Refreshments|**18,287**||||||**36,450**| |Repairs & Maintenance|**12,553**||||||**19,445**| |Light,Heating& Power|**9,696**||||||**6,506**| |Cleaning|**6,009**||||||**6,147**| |Other Premises Costs|**6,735**||||||**3,975**| |Annual Capitation Fees|**4,135**||||||**4,243**| |Other Administration Costs|**1,120**||||||**1,935**| |AccountancyFees|**-**||||||**500**| |IT Software & Consumables|**542**||||||**810**| |Misappropriated Funds (To be Recovered)|**5,836**||||||**14,280**| |**_Sub total_ **|**64,913**||||||**94,291**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |**Purchase of Fixed Assets**|**1,556**||||||**26,413**| |**Deposit Paid for Minibus**|**-**||||||| |**_Sub total_ **|**1,556**||||||**26,413**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**120,704**| ||||||||| ||**16,069**|**-**|**-**||
**16,069**||**- 14,955**| ||**-**|**-**|**-**||**-**||**-**| ||**11,541**|**-**|**-**||**11,451**||**26,406**| ||**27,610**|**-**|**-**||**27,520**||**11,451**| CCXX R1 accounts (SS) 13/01/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Accounts Payable
**Details**
**Details**
Plant & Machinery for Scout Group Use
Land & Buildings
Barclays Current Account
Barclays Saver Account
Accounts Receivable
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Misappropriated Funds Recoverable
Deposit Paid for Minibus
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,462**
**-**
**24,058**
**-**
**-**
**-**
**27,520**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,372**
**-**
**9,751**
**-**
**2,518**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**27,969**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
General
**682**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**27,969**| ||||**650,000**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 13/01/2025 2 **1** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 1[st] & 3[rd] New Barnet Scout Group **On accounts for the year** 31 March 2024 **ended** **Charity no** 1199152 **(if any)** **Set out on pages** 1&2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below ) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 13 January 2025 **Name:** Lorraine Yates T/A Yates Accountancy **Relevant professional** Chartered Accountant & Chartered Tax Advisor **qualification(s) or body (if any):** **Address:** 64 Somerset Road, New Barnet, Hertfordshire, EN5 1JD **October 2018** **IER** 1 ## **Section B Disclosure** |**Give here brief details of**
**any items that the**
**examiner wishes to**
**disclose**.|Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).| |---|---| ||The Statement of Assets and Liabilities includes Land & Buildings which have
been occupied by the Scout Group for a long period of time, and from which the
Scout Group benefits from the rental income generated. This property is
currently unregistered with the Land Registry and will remain so for the present
time due to the high costs and difficulty involved with arranging such a
registration. The Land and Buildings have been included within the accounts at
the value of £650,000 which is deemed to be a reasonable valuation by the
Trustees.
In the previous accounting period the Independent Examination highlighted that
funds were being misappropriated from the charity bank account. A further
number of these transactions fall into the current period being reviewed. This
issue has been addressed by the Trustees, the individual in question is no
longer associated by the Scout Group, and the misappropriated funds have
been recovered.
The financial controls of the Scout Group should be strengthened to ensure that
this situation cannot arise again. Cheque and cash payments should be
avoided, and all payments should be made through the Scout Group bank
account. There should be two signatories set up to approve payments to ensure
that only valid purchases / expense payments are made. When invoices are
received from suppliers, bank details should be independently verified with new
suppliers to ensure that there has been no amendment to the presented bank
details (either internally or via email hack).
When large donations are received by the charity, some form of documentation
should be requested from the donor to support the donation and where Gift Aid
can be claimed the donor should complete the HMRC Gift Aid Declaration Form
(either for single or multiple donations).
Purchase invoices / expenses should only be paid on receipt of the supporting
invoice / receipt and this should always be uploaded to Xero to support the
payment. Items in the Xero bank reconciliation should not be reconciled without
the supporting documentation where possible.
The following GOV.UK Link provides further advice on setting up the correct
financial controls for the charity:
https://www.gov.uk/government/publications/internal-financial-controls-for-
charities-cc8/internal-financial-controls-for-charities| The financial controls of the Scout Group should be strengthened to ensure that this situation cannot arise again. Cheque and cash payments should be avoided, and all payments should be made through the Scout Group bank account. There should be two signatories set up to approve payments to ensure that only valid purchases / expense payments are made. When invoices are received from suppliers, bank details should be independently verified with new suppliers to ensure that there has been no amendment to the presented bank details (either internally or via email hack). **October 2018** **IER** 2