**Charity registration number 1199124 (England and Wales)**
## **HAILSHAM FOODBANK**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **HAILSHAM FOODBANK**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Mr M Brown|
|---|---|
||Mr S D Fry|
||Rev R M Graham|
||Mr C P Joyes|
||Father R P Kelly|
||Mr P Kigera|
||Mr S P Mewett|
|**Charity number (England and Wales)**|1199124|
|**Principal address**|4 Market Square|
||Hailsham|
||East Sussex|
||BN27 1AG|
|**Independent examiner**|Colin Dadswell FCA FCCA DChA|
||Caladine Limited|
||Chantry House|
||22 Upperton Road|
||Eastbourne|
||East Sussex|
||BN21 1BF|
|**Bankers**|CAF Bank Ltd|
||25 Kings Hill|
||West Malling|
||Kent|
||ME19 4JQ|
## **HAILSHAM FOODBANK**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Statement of trustees' responsibilities|3|
|Independent examiner's report|4|
|Statement of financial activities|5|
|Statement of financial position|6|
|Notes to the financial statements|7 - 17|
## **HAILSHAM FOODBANK**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2025**_
The trustees present their annual report and financial statements for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The objects of the charity are the relief of financial hardship amongst people in Hailsham and the surrounding area in such ways as the Trustees from time-to-time think fit, in particular, but not exclusively by:
- Providing emergency food, essential toiletries, and household items to individuals and families in need and/ or for distribution by charities or other organisations working to prevent or relieve poverty.
- Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services
and to provide such services with a Christian ethos, supported by churches in Hailsham.
The Charity achieves these objects by providing a Foodbank service in the town in conjunction with the Trussell Trust.
## _Public benefit_
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
## _Significant activities and achievements against objectives_
Between April '24 and March '25 the foodbank gave out 4,789 emergency food parcels to local people. This is a 19% decrease compared to last year thanks to the continued work of the Financial Inclusion team in assisting people with income maximisation and debt. Due to the ongoing cost of living crisis, with many households struggling to balance their finances, 26% of the food given out had to be sourced from other foodbanks or purchased.
To help us keep up with the demand of purchasing food, a number of local companies have joined our Sponsor Our Shelves scheme, giving a monthly monetary donation. We've hosted a number of Community Breakfasts at a local church which have helped to gather more feedback from the wider community. One of these was as part Trussell's Guarantee Our Essentials campaign where people wrote their views on a tablecloth. Our Community Engagement & Campaigns Lead presented a local school with a certificate as the first to join a charter as part of their Fair for All Families campaign.
Volunteers have continued to play a vital role in serving people who use the foodbank, collecting donations and delivering to those who cannot access our distribution centre in Hailsham
## **Financial review**
The Charity received income of £307,538 and incurred expenditure of £265,987 during the year ended 31 March 2025. The overall result for the year was a surplus of £41,551.
At 31 March 2025 the Charity had a positive fund balance of £219,231 made up of £44,552 in restricted funds and £174,679 in general unrestricted funds.
## _Reserves policy_
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
- 1 -
## **HAILSHAM FOODBANK**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation, registered with the Charity Commission in England and Wales on 30 May 2022.
The trustees who served during the year and up to the date of signature of the financial statements were:
Mr M Brown Mr S D Fry Rev R M Graham Mr C P Joyes Father R P Kelly Mr P Kigera Mr S P Mewett
## _Recruitment and appointment of trustees_
New trustees with appropriate skills and experience are appointed as and when the need arises.
The trustees' report was approved by the Board of Trustees.
.............................. Mr S P Mewett **Trustee**
Date: .............................................
- 2 -
## **HAILSHAM FOODBANK**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
## _**FOR THE YEAR ENDED 31 MARCH 2025**_
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- 3 -
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## **HAILSHAM FOODBANK**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 MARCH 2025**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2025**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**3**
250,762
51,992
Investments
**4**
4,784
-
**Total income**
255,546
51,992
**Expenditure on:**
Charitable activities
**5**
191,566
74,421
Other expenditure
**10**
-
-
**Total expenditure**
191,566
74,421
**Net income/(expenditure)**
63,980
(22,429)
Transfers between
funds
**17**
(22,800)
22,800
**Net movement in**
**funds**
**7**
41,180
371
**Reconciliation of funds:**
Fund balances at 1 April 2024
133,499
44,181
**Fund balances at 31 March**
**2025**
174,679
44,552|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2024**
**2024**
**£**
**£**
**£**
302,754
288,651
69,783
4,784
1,854
-
307,538
290,505
69,783
265,987
185,101
49,333
-
1,308
-
265,987
186,409
49,333
41,551
104,096
20,450
-
(1,502)
1,502
41,551
102,594
21,952
177,680
30,905
22,229
219,231
133,499
44,181|**Total**
**2024**
**£**
358,434
1,854|
|---|---|---|
|||360,288|
|||234,434
1,308|
|||235,742|
|||124,546
-|
|||124,546
53,134|
|||177,680|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 5 -
## **HAILSHAM FOODBANK**
## **STATEMENT OF FINANCIAL POSITION**
## _**AS AT 31 MARCH 2025**_
|**2025**
**Notes**
**£**
**Fixed assets**
Property, plant and equipment
**12**
**Current assets**
Inventories
**13**
3,240
Trade and other receivables
**14**
7,005
Cash at bank and in hand
204,834
215,079
**Current liabilities**
**15**
(2,974)
**Net current assets**
**Total assets less current liabilities**
**The funds of the charity**
Restricted income funds
**17**
Unrestricted funds
**18**
The financial statements were approved by the trustees on .........................
..............................
..............................
Mr P Kigera
Mr S P Mewett
**Trustee**
**Trustee**|**£**
7,126
212,105
219,231
44,552
174,679
219,231|**2024**
**£**
1,399
9,258
166,827
177,484
(8,483)|**£**
8,679
169,001|
|---|---|---|---|
||||177,680|
||||44,181
133,499|
||||177,680|
|||||
- 6 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **1 Accounting policies**
## **Charity information**
Hailsham Foodbank is a Charitable Incorporated Organisation registered 30 May 2022.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **1 Accounting policies (Continued)**
## **Donated goods and services**
Where practicable, the value gifts in kind donated for distribution to the beneficiaries of the charity are shown as income in the financial statements upon receipt. Donated food for the Foodbank has been measured at £2.79/kg (2024: £2.37/kg). This value is recognised as a component of donations with an equivalent amount recognised as charitable expenditure.
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
## **1.6 Property, plant and equipment**
Property, plant and equipment are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following basis:
Fixtures and fittings 20% Reducing Balance Computers 20% Reducing Balance Motor vehicles 20% Reducing Balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of non-current assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Inventories**
The Balance sheet includes the estimated value of food held at the year end for distribution to beneficiaries in the next financial period. The estimated cost of food is calculated by weight at an average retail cost of £2.79 per kilogram (2024: £2.37 per kilogram).
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
- 8 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **1 Accounting policies (Continued)**
## **1.10 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including trade and other payables and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.11 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **1.12 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
- 9 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Income from donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2025**
**£**
**£**
Donations and gifts
134,399
-
Grants
26,939
51,992
Donated goods and
services
89,424
-
250,762
51,992
**Donations and gifts**
Donations
129,605
-
Gift aid recovered
4,794
-
Funds transferred from
The Crosslink Trust
-
-
134,399
-
**Grants**
East Sussex County
Council
11,840
-
Trussell Trust
7,960
50,957
PJ Skips
-
-
Crowdfunding
2,439
-
Sussex Community
Foundation
-
-
Groundwork UK
-
-
Chalk Cliff Trust
-
-
Sponsor Our Shelves
4,200
-
Other grants under
£1,000
500
1,035
26,939
51,992|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2024**
**2024**
**£**
**£**
**£**
134,399
170,825
-
78,931
27,605
69,783
89,424
90,221
-
302,754
288,651
69,783
129,605
59,967
-
4,794
4,421
-
-
106,437
-
134,399
170,825
-
11,840
22,441
-
58,917
-
51,533
-
-
10,000
2,439
3,314
-
-
-
2,500
-
1,500
-
-
-
4,485
4,200
-
-
1,535
350
1,265
78,931
27,605
69,783|**Total**
**2024**
**£**
170,825
97,388
90,221|
|---|---|---|
|||358,434|
|||59,967
4,421
106,437|
|||170,825|
|||22,441
51,533
10,000
3,314
2,500
1,500
4,485
-
1,615|
|||97,388|
- 10 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **4 Income from investments**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2025**|**2024**|
||**£**|**£**|
|Interest receivable|4,784|1,854|
|**Expenditure on charitable activities**|||
||**Foodbank**|Foodbank|
||**2025**|2024|
||**£**|**£**|
|**Direct costs**|||
|Staff costs|118,153|74,096|
|Depreciation and impairment|1,753|2,170|
|Food purchases and value of donated food|95,249|104,641|
|Motor expenses|2,794|2,246|
|Sundry expenses|1,144|184|
|Waste disposal|1,453|1,600|
|Warehouse expenses|198|884|
|Van rental costs|-|139|
|Community Money Advice costs|13,778|19,198|
|Acts 435 gifts|1,035|1,370|
||235,557|206,528|
|**Share of support and governance costs (see note 6)**|||
|Support|23,262|21,703|
|Governance|7,168|6,203|
||265,987|234,434|
|**Analysis by fund**|||
|Unrestricted funds|191,566|185,101|
|Restricted funds|74,421|49,333|
||265,987|234,434|
**5 Expenditure on charitable activities**
- 11 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **6 Support costs allocated to activities**
|Rent and rates
Telecommunications and IT
Office expenses
Insurance
Light and heat
Software fees and licensing
Training
Bank charges
Governance costs
Analysed between:
Foodbank
**Governance costs comprise:**
Independent examination fees
Accountancy
Legal and professional
Bookkeeping
**7**
**Net movement in funds**
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements
Depreciation of owned property, plant and equipment
Loss on disposal of property, plant and equipment|**2025**
**£**
11,391
2,473
1,380
2,540
4,024
1,513
273
77
6,759
30,430
30,430
**2025**
**£**
570
1,368
1,012
3,809
6,759
**2025**
**£**
570
1,753
-|**2024**
**£**
13,634
2,285
1,527
1,487
470
1,548
685
67
6,203|
|---|---|---|
|||27,906|
|||27,906|
|||**2024**
**£**
540
1,212
730
3,721|
|||6,203|
|||**2024**
**£**
540
2,170
1,308|
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
- 12 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **9 Employees**
The average monthly number of employees during the year was:
||The average monthly number of employees during the year was:|||
|---|---|---|---|
|||**2025**|**2024**|
|||**Number**|**Number**|
|||5|3|
||**Employment costs**|**2025**|**2024**|
|||**£**|**£**|
||Wages and salaries|109,903|70,842|
||Social security costs|4,618|613|
||Other pension costs|3,632|2,641|
|||118,153|74,096|
||There were no employees whose annual remuneration was more than £60,000.|||
||**Remuneration of key management personnel**|||
||The remuneration of key management personnel was as follows:|||
|||**2025**|**2024**|
|||**£**|**£**|
||Aggregate compensation|35,662|33,668|
|**10**|**Other expenditure**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2025**|**2024**|
|||**£**|**£**|
||Net loss on disposal of tangible fixed assets|-|1,308|
|**11**|**Taxation**|||
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
- 13 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
|**12**
**Property, plant and equipment**
**Fixtures and**
**fittings**
**Computers**
**£**
**£**
**Cost**
At 1 April 2024
5,546
2,897
Additions
-
200
At 31 March 2025
5,546
3,097
**Depreciation and impairment**
At 1 April 2024
1,997
967
Depreciation charged in the year
710
403
At 31 March 2025
2,707
1,370
**Carrying amount**
At 31 March 2025
2,839
1,727
At 31 March 2024
3,550
1,929
**13**
**Inventories**
Finished goods and goods for resale
**14**
**Trade and other receivables**
**Amounts falling due within one year:**
Other receivables
Prepayments and accrued income
**15**
**Current liabilities**
Accruals and deferred income
**16**
**Retirement benefit schemes**
**Defined contribution schemes**
Charge to profit or loss in respect of defined contribution schemes||**Motor**
**vehicles**
**£**
4,000
-
4,000
800
640
1,440
2,560
3,200
**2025**
**£**
3,240
**2025**
**£**
5,242
1,763
7,005
**2025**
**£**
2,974
**2025**
**£**
3,632|**Total**
**£**
12,443
200|
|---|---|---|---|
||||12,643|
||||3,764
1,753|
||||5,517|
||||7,126|
||||8,679|
||||**2024**
**£**
1,399|
||||**2024**
**£**
8,224
1,034|
||||9,258|
||||**2024**
**£**
8,483|
||||**2024**
**£**
2,641|
- 14 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **16 Retirement benefit schemes (Continued)**
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.
## **17 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
|**At**
Citizens Advice Adviser
Community Money Advice
Acts 435
Warehouse Supervisor
Warehouse Facilities
Organisation & Local
Mobilisation Grant
SCF re Social Media
**Previous year:**
**At**
Citizens Advice Adviser
Community Money Advice
Acts 435
Warehouse Supervisor
Warehouse Facilities
Organisation & Local
Mobilisation Grant
SCF re Social Media|**1 April**
**2024**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2025**
**£**
**£**
**£**
**£**
**£**
-
5,000
(5,000)
-
-
-
10,468
(7,183)
-
3,285
-
1,035
(1,035)
-
-
2,228
-
(23,245)
21,017
-
5,923
-
(3,850)
-
2,073
33,530
35,489
(29,825)
-
39,194
2,500
-
(4,283)
1,783
-
44,181
51,992
(74,421)
22,800
44,552
**1 April**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2024**
**£**
**£**
**£**
**£**
**£**
5,000
4,485
(9,485)
-
-
8,074
-
(9,576)
1,502
-
-
1,265
(1,265)
-
-
6,617
17,464
(21,853)
-
2,228
2,538
4,200
(815)
-
5,923
-
39,869
(6,339)
-
33,530
-
2,500
-
-
2,500
22,229
69,783
(49,333)
1,502
44,181|**1 April**
**2024**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2025**
**£**
**£**
**£**
**£**
**£**
-
5,000
(5,000)
-
-
-
10,468
(7,183)
-
3,285
-
1,035
(1,035)
-
-
2,228
-
(23,245)
21,017
-
5,923
-
(3,850)
-
2,073
33,530
35,489
(29,825)
-
39,194
2,500
-
(4,283)
1,783
-
44,181
51,992
(74,421)
22,800
44,552
**1 April**
**2023**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2024**
**£**
**£**
**£**
**£**
**£**
5,000
4,485
(9,485)
-
-
8,074
-
(9,576)
1,502
-
-
1,265
(1,265)
-
-
6,617
17,464
(21,853)
-
2,228
2,538
4,200
(815)
-
5,923
-
39,869
(6,339)
-
33,530
-
2,500
-
-
2,500
22,229
69,783
(49,333)
1,502
44,181|
|---|---|---|
|||44,181|
- 15 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **17 Restricted funds (Continued)**
## **Citizens Advice Adviser**
Grant funding was received to cover the costs of providing an adviser from Citizens Advice who is based at the foodbank to provide advice to users as needs arise. Costs paid to the adviser are set against the funding received.
## **Community Money Advice**
Grant funding was received to cover the costs of providing a Community Money Adviser who is based at the foodbank to provide financial advice to users as needs arise. Costs paid to the adviser are set against the funding received.
## **Acts 435**
Acts 435 (registered charity number 1131305) is a platform that facilitates a connection between those who are in need and those who want to help. A partner charity can post a request for help on behalf of an individual onto the Acts 435 platform so it can be met by donors. The money collected by Acts 435 is distributed to the partnered charity. The partnered charity can then purchase the items appealed for and subsequently donate them to the individual in need. The restricted fund represents monies received from Acts 435 and the corresponding expenditure.
## **Warehouse Supervisor**
Grant funding was received to offset the costs of employing a warehouse supervisor for additional hours. Wages paid to the supervisor are set against the funding received.
## **Organisation & Local Mobilisation Grant**
Grant funding for a full time post of a Local Organiser to lead local campaigns looking at how to reduce poverty.
## **SCF re Social Media Grant**
A grant from Sussex Community Foundation to fund the part time Communications Officer role.
## **Warehouse Facilities**
Grant funding was received to offset the costs of renting a warehouse where food donations are stored. Rent and associated costs are charged to the fund.
## **18 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
||**At 1 April**|**Incoming**|**Resources**|**Transfers**|**At 31 March**|
|---|---|---|---|---|---|
||**2024**|**resources**|**expended**||**2025**|
||**£**|**£**|**£**|**£**|**£**|
|General funds|133,499|255,546|(191,566)|(22,800)|174,679|
|**Previous year:**|**At 1 April**|**Incoming**|**Resources**|**Transfers**|**At 31 March**|
||**2023**|**resources**|**expended**||**2024**|
||**£**|**£**|**£**|**£**|**£**|
|General funds|30,905|290,505|(186,409)|(1,502)|133,499|
- 16 -
## **HAILSHAM FOODBANK**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2025**_
## **19 Analysis of net assets between funds**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2025**
**2025**
**£**
**£**
**At 31 March 2025:**
Property, plant and equipment
7,126
-
Current assets/(liabilities)
167,553
44,552
174,679
44,552
**Unrestricted**
**Restricted**
**funds**
**funds**
**2024**
**2024**
**£**
**£**
**At 31 March 2024:**
Property, plant and equipment
8,679
-
Current assets/(liabilities)
124,820
44,181
133,499
44,181|**Total**
**2025**
**£**
7,126
212,105|
|---|---|
||219,231|
||**Total**
**2024**
**£**
8,679
169,001|
||177,680|
## **20 Related party transactions**
There were no disclosable related party transactions during the year.
- 17 -