## **Trustees’ Annual Report for the Period** **From** 25.05.22 **To** 30.04.23 **Charity name:** Buxton Football Club Foundation ## **Charity registration number:** 1199080 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Buxton Football Club Foundation (registered charity number 1199080) was set up primarily to create
opportunities for children and young people to play football, who might otherwise be unable to do so due to
financial hardship. This is done by subsidising fees and kit costs, which would otherwise be a barrier to
participation.
Additionally, the charity considers requests from individuals or organisations for other needs that meet our
objectives, including:
•
the promotion of community participation in football and other sports
•
assisting in providing facilities for sport for such persons who have need by reason of their youth,
age, infirmity or disablement, poverty or social and economic circumstances, or for the public at
large in the interest of social welfare
•
relieving sickness and preserving or promoting physical and mental health
•
advancing the education of children and other persons including academic, social and physical
education
The charity works to establish strong links with the local community, to support the identification of where
there are needs that fall within our objectives, thus allowing any charitable work that takes place to target
where there is a need and maximise the positive impact the Foundation can have.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|The charity fulfils its objectives through grant making, with requests falling into two categories:
-
Funding applications for help with subs and/or kit fees from local families with children wishing to
play junior football which are assessed based on a review of household income against a set
threshold for support or;
-
Other ad hoc financial support requests which may come from individuals or organisations, either as
one-off or project proposals, which are assessed on a case-by-case basis against whether they
meet the charity’s objectives, alignment with our overall mission, potential impact, feasibility, and
budgetary considerations| |---|---|---| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|In accordance with our responsibilities as trustees, we confirm that we have given due regard to guidance
issues on public benefit as outlined in the Statement of Recommended Practice (SORP) reference 1.18.
Throughout the reporting period, the Trustees regularly reviewed and assessed the impact and outcomes of
our charitable activities to ascertain their contribution to our own objectives and therefore to the public
benefit.
With the charity being in its relative infancy during the period, much importance was put by the Trustees on
consulting varying groups that we work alongside to support. We know the need is there from our initial
consultations, prior to setting the charity up, but this year was used as an opportunity to build our reserves
and put into practice all our planning for the activities we wished to carry out, with our previously-formed
plans and processes remaining under regular review and assessment.
This was done both through regular meetings of the Trustees involved operationally, as well as at the more
formal Board meetings involving all Trustees. Charity activities were regularly reviewed, as was the process
for granting applications and awarding funds. We have actively engaged with stakeholders including
potential beneficiaries, donors, and community groups, to solicit feedback and ensure that our charitable
endeavours remain responsive to the evolving needs of the communities we serve.
Where necessary, amends to operational practice were made, i.e. following feedback from potential service
users and low uptake for applications to support with junior football, the threshold for household income was
set higher to allow more families to apply the following year.
As a charity, we are aware of the responsibility we hold to spend funds raised wisely and recognise the
paramount importance of ensuring that our activities align with our charitable objectives, to effectively serve
the public benefit. Factors including our reach, the diversity of beneficiaries served, and the long-term
sustainability of our charitable activities underpinned all discussions that took place as part of our on-going
review processes.
In conclusion, the trustees of Buxton Football club Foundation affirm that our duty to have due regard to
guidance issues on public benefit as set out in SORP reference 1.18 has been upheld for the period to
which this review applies.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|As we began the first year of the charity, our objectives were to focus on fundraising in order to build up our
desired reserves (identified at point of registration as £10,000), after which everything raised could go into
the pot to begin granting applications.
Our first and most significant achievement was that our reserve target was met, which was a real positive
as a starting point financially and put us in a robust position moving forward as we proceed to planning for
events, grant applications and other fundraising activities, knowing that moving forward everything we raise
can go to our own grant-making.
The launch of the support offering for the juniors was unfortunately delayed this first year and missed the
start of the season, where junior players sign up to pay fees and order kit. This then resulted in a very low
uptake of applications for this tranche of funding. Much learning was taken from this process, all of which
has been incorporated into plans for the next year, including workable timescales and some additional
marketing activities.
An application was received for ad hoc financial support in this period, however the Trustees did not feel
that it met the threshold for assistance from the charity, and it was not approved.
Donations were strong for our first year, however did fall short of projected figures, which in hindsight were
perhaps overly ambitious but which gave us a strong target to aim for. Some learning was taken on board
around obtaining corporate sponsorship and grants, all of which was in turn incorporated into planning for
the next season to ensure the charity was in an even stronger position in terms of income for year2.| ## **Financial Review** |Review of the charity’s
financial position at the end of
the period|Para 1.21|The financial statements show that the charity has raised £11,789 in the first year since inception. No
expenses were paid in the first year as all fund raising and work to set-up the charity was undertaken by
trustees so external resources were not required, saving the charity funds which will be expended on
delivering support where it is required.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the time it was set up, BFCF set its desired reserves’ figure at £10,000. This was following discussion
amongst the Trustees as to what a sensible figure would be, based on our projected income and
expenditure. £10,000 was agreed by Trustees based on the following factors:
-
it was felt to be a suitable amount in terms of providing financial stability; with predicted levels of
fundraising being only projections at the time the charity was created, Trustees agreed that £10,000
would give a strong financial buffer against unforeseen circumstances, such as economic downturn,
a higher than expected level of applications for financial support or fluctuations in donations, and
would ensure our ability to continue operations, even during potentially challenging times.| |||-
In maintaining this amount of reserves, the charity can better navigate periods of instability or
uncertainty and £10,000 was thought to be a strong figure to help mitigate possible risks.
-
strategic usage to invest in long-term sustainability and growth initiatives, such as expanding
programs, possible investments in infrastructure, or developing new fundraising strategies, as well
as providing the flexibility to pursue opportunities for positive impact and organisational
advancement.
-
building and maintaining reserves demonstrates financial prudence and responsibility, which
enhances the charity's credibility and reputation with donors, stakeholders, and regulatory
authorities
-
although not an emergency-service charity, the Covid-19 pandemic highlighted the key role that
smaller, local charities can play in responding swiftly to emergencies, disasters, or urgent needs
within the communities they serve. Should any such emergency arise again, having funds readily
available would allow us to provide immediate assistance when required, without having to wait for
additional donations or external support.
In summary, at the start of the period in question, Trustees agreed that establishing strong reserves was
essential for ensuring the financial stability, resilience, and sustainability of the charity. That being said, the
decision to set the figure at £10,000 was always made with a view to reassessing the amount on an on-
going basis, taking into account the funds raised each year and the level of requests for financial support
the charity received. The Trustees have always been in agreement that the desire to ensure financial
stability should be balanced with ensuring that the charity’s activities can have a real impact on the
communities we serve. If at any point the level of reserves is felt to be too high, i.e. if the amount could be
lowered without compromising financial prudence and some of the money could be better-used in delivering
charity activities and meeting our objectives, the figure of £10,000 would of course be reduced.| |---|---|---| |Amount of reserves held|Para 1.22|£10,000.00| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|N/A – no concerns about the charity continuing as a going concern. Reserves have been raised,
established and are protected moving forward, charitable activities are planned to allow fundraising efforts
to be maximised and grant-making can begin using this pot as it grows over the coming year(s).| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Buxton Football Club Foundation’s principal sources of funds are donations, fundraising events and
corporate sponsorship.| |---|---|---| |||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|Buxton Football Club Foundation faces very little risk moving forward in terms of its continuation.
Reserves have been established in this first year, meaning that, even if fundraising efforts fall short of
predicted levels in coming years, there is a comfortable level of funds for Trustees to call upon, should this
be needed to continue with the charity’s planned activities.
Out-goings are kept as low as possible; wherever we can, the Trustees ensure that costs are met through
gifts in-kind, for example, the decision not to create a stand-alone website for the charity, but rather to host
all information about us on the Buxton Football Club website, which BFC kindly agreed to, in order to
ensure no charge is payable for IT/site hosting services.| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The charity’s governing document is its Constitution (‘The Buxton Football Club Foundation
Constitution’).| |How is the charity constituted?
(e.g unincorporated
association, CIO)|
Para 1.25|BFCF is a Charitable Incorporated Organisation (CIO), whose only voting members are its charity
trustees (‘Foundation’ model constitution).| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|The charity’s Constitution outlines eligibility for Trusteeship as follows:
-
Every charity trustee must be a natural person.
-
No individual may be appointed as a charity trustee of the CIO if he or she is under the age of
16 years; or if he or she would automatically cease to hold office under disqualification by virtue
of sections 178-180 of the Charities Act 2011.
-
No one is entitled to act as a charity trustee whether on appointment or on any re-appointment
until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or
her acceptance of the office of charity trustee.
-
At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee
aged at least 18 years, the remaining trustees may only act to call a meeting of the charity
trustees or appoint a new charity trustee.
There must be at least three charity trustees. If the number falls below this minimum, the remaining
trustee or trustees may act only to call a meeting of the charity trustees or appoint a new charity
trustee. The maximum number of charity trustees is 12. The charity trustees may not appoint any
charity trustee if as a result the number of charity trustees would exceed the maximum.
Apart from the first charity trustees, every trustee must be appointed for a term of three years by a
resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the
skills, knowledge and experience needed for the effective administration of the CIO.| ## **Reference and Administrative details** |Charity name|Buxton Football Club Foundation| |---|---| |Other name the charity uses|BFCF| |Registered charity number|1199080| |Charity’s principal address|The Tarmac Silverlands Stadium
Silverlands
Buxton
SK17 6QH| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jennifer McBain|||| ||David Hopkins|||| ||Lorraine Kilvert|||| ||Daniel Hopkins|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A – no corporate trustees Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |N/A–no title to property held||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held
in this capacity|N/A – no funds held as custodians on behalf of others| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|N/A| **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details N/A – information provided as required ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Jennifer McBain David Hopkins
Position (eg Secretary, Chair
Chair, etc)
Date
11.03.24
**----- End of picture text -----**
Charity Registration Number: 1199080 Charity Financial Statements for the Year Ended 30 April 2023 ## **CHARITY FINANCIAL STATEMENTS** ## **FOR THE YEAR TO 30 APRIL 2023** |**CONTENTS**|**PAGE**| |---|---| |Statement of financial activities for the year ended 30/04/2023|3| |Balance Sheet as at 30/04/2023|4| |Receipts and payments for the year to 30/04/2023|5| |Statement of assets and liabilities at 30/04/2023|6| ## **Buxton Football Club Foundation** **Statement of Financial Activities for the year end 30th April 2023** |**Income**
Donations and legacy
Charitable activities
Other trading activities
Investments
Separate material item of income
Other
**Total**
**Expenditure**
Raising Funds
Charitable activities
Separate material expense item
Other
Total
**Net Income/(expenditure)**
**Net movement in funds**
**Total Funds brought forward**
**Total funds carried forward**|**30th April**
**2023**
**£**
11,789
-
-
-
-
-| |---|---| ||11,789| ||-
-
-
-| ||**-**| ||| ||**11,789**| ||| ||**11,789**| ||-| ||**11,789**| ## **Buxton Football Club Foundation Balance Sheet as at 30th April 2023** **----- Start of picture text -----**
30/04/2023
Unrestricted funds
£
Current Assets
Debtors -
Cash at bank and in hand 11,789
Total Current Assets 11,789
Current Liabilities
-
Creditors : amounts falling due within one year
-
Net Current Assets/(liabilities) 11,789
Total Assets less Current
Liabilities: 11,789
Total net Assets 11,789
Funds of the Charity
Unrestricted Funds 11,789
Total Funds 11,789
**----- End of picture text -----**
**----- Start of picture text -----**
Charity Name No (if any)
Buxton Football Club in the Community 1199080
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/05/2022 30/04/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
donations from local businesses 3,950 - - 3,950 -
In memoriam donation 100 - - 100 -
Donation from Hopkins family 1,360 - - 1,360 -
Donation from NFU 6,379 - - 6,379 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
11,789 - - 11,789 -
AR)
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 11,789 - - 11,789 -
A3 Payments
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total - - - - -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments - - - - -
Net of receipts/(payments) 11,789 - - 11,789 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 11,789 - - 11,789 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**|**Details**||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---| ||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|cash funds this year||**11,789**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**_Total cash funds_**||**11,789**||**-**||**-**| ||(agree balances w ith receipts and payments
account(s))||OK||||OK| ||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||||||| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||||| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||||| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**|||