**Trustees' Annual Report for the period** Period start date Period end date 01 April 2024 31 March 2025
**From**
**To**
## Section A Reference and administration details
Malvern Green Space
**Charity name** Malvern Green Space **Other names charity is known by** n/a **Registered charity number (if any)** 1199046 **Charity's principal address** 45 Wedderburn Rd Malvern Worcestershire **Postcode WR14 2DF**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Debra Lewis-Farley|Chair|From 26.10.24 until
present||
||Debra Lewis-Farley|No office|From charity inception
until 26.10.24||
||Sarah Bevan||From charity inception
untilpresent||
||Leo Lewis-Farley||From 26.10.24||
||Margaret St John||From 26.10.24||
||Nadia Abdo|Chair|From charity inception
until 26.10.24||
||Emma Mary
Gathergood||From charity inception
until 27.8.24||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|n/a||
|||
|||
## **Names and addresses of advisers (Optional information)**
March **2012**
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|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|**n/a**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) We are a Charity Incorporated Organisation (CIO) using the association How the charity is constituted model. (eg. trust, association, company) Trustees are elected by members. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Two new trustees were appointed in October 2024 following the retirement You **may choose** to include of one trustee in summer 2024 and the departure of the previous Chair of additional information, where Trustees (who was the charity’s founding member) in October 2024. relevant, about: • policies and procedures Current trustees are revisiting the charity structure and governance, adopted for the induction and including policies and procedures. training of trustees; In addition we have a Management Team in place (some trustees are • the charity’s organisational members), who manage events and projects, and who make decisions structure and any wider about the day to day running of our projects (with trustee input / subject to network with which the charity trustee approval). works;
- relationship with any related We have a large team of volunteers who are vital for our different activities.
- parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Current objects, under revision:
The protection and preservation of the environment for the public benefit **Summary of the objects of the** in the Malvern District by: **charity set out in its** a) the promotion of waste reduction, re-use, reclamation, recycling, use **governing document** of recycled products and the use of surplus; b) advancing the education of the public about all aspects of waste generation, waste management and waste recycling.
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**1. Community lunches** Using food provided by FareShare, which would otherwise be wasted, and using a team of volunteers, we prepare and serve a vegan 3-course meal twice a month. This is provided free or for a donation.
This helps prevent food waste; educates the public on the potential for using leftover or “imperfect” food; educates the public on the possibility of tasty and healthy vegan food; and brings people together in a social environment based on cooperation and care. All of this helps reduce food-related carbon emissions, helps people save money, helps people learn new cooking and food-use skills, and improves community cohesion and reduces loneliness.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**2. Community sharing hubs** Once or twice a month we provide a ½ day session where we serve a light lunch, again using “waste” food; we run a used clothing exchange (free or for a donation); we provide a clothes mending and sewing advice service. This achieves similar outcomes to the Community Lunches, on a smaller scale.
This also helps people to mend or alter their current clothes, or pick up clothing which is new to them. This helps people learn new skills, helps people save money, and reduces clothing waste which is a significant environmental concern.
**3. Seed and plant share** Once a month in the growing season we run a Seed and Plant share day where people bring surplus seeds, plants and garden produce, and take away what they like, free or for a donation. We have experienced gardeners who are available to provide growing advice and encouragement. This helps people improve their gardening confidence and ability, helps people learn new skills, helps people save money, and reduces the environmental impact of buying commercially grown seeds, plants and food.
**4. Sustainable fashion show** Once a year we put on a fashion show on a local community centre. All clothing is second-hand or fashioned from used materials. We include information, in an entertaining way, about the environmental costs of the “fast fashion” industry.
This helps people to feel more confident and positive about using second-hand / repaired clothing, and brings people together in a social environment based on cooperation and shared fun, increasing community cohesion.
March **2012**
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**Additional details of objectives and activities (Optional information)**
We do not issue grants.
We do not make investments.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Volunteers are fundamental to Malvern Green Space and we rely heavily on the contribution of volunteers to run all projects and events. The time, energy, ideas and enthusiasm of volunteers is not only vital to our work but is part of what we are attempting to achieve. We believe that working together towards a common purpose, learning, sharing, supporting and empowering one another, facilitates community cohesion and wellbeing. Our work therefore increases the resilience of the individuals who participate as volunteers, and of the recipients of our services, as well as of our community more widely.
We minimise the number of people whom we pay for their services in order to maximise funds spent on projects with public benefit. Two members of the Management Team, who coordinate activities at the main events we run, claim expenses and reimbursement for hours worked. We employ an accountant year end to complete our accounts. All other work is done on a voluntary basis.
## Section D Achievements and performance
March **2012**
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During this year we have:
1. Provided free or low-cost meals on approximately 20 occasions, with approximately 30-50 attendees at each meal.
Each meal has saved a large amount of food from being wasted.
2. At our Community Hubs, we provided a lighter meal of soup and cake, along with clothes repairs, second-hand clothes and surplus food to take away, and companionship and information on climate and nature issues and local community activities, on approximately 20 occasions.
Each hub has saved a large amount of clothing from being scrapped.
3. Provided plants and locally sourced seeds to share, along with expert gardening advice and a light lunch, all free or for a donation, on approximately 10 occasions.
Each plant share day has helped people get food plant seeds, and learn gardening skills and seed saving methods.
4. We held a sustainable fashion show in a Malvern community centre, using only second-hand and “upcycled” clothes.
This raised awareness of the harmful environmental impact of “fast fashion” and encouraged attendees to feel more confident about reusing clothes rather than buying new.
By doing all the above we have been able to teach some gardening, sewing and cooking skills, to attendees and volunteers. We have also helped many people to save money which they would otherwise have had to spend on food and clothes.
March **2012**
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We do not hold large reserves, normally we hold approximately sufficient to account for the next year’s running costs.
**Details of any funds materially in deficit**
n/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Our main source of funds is grants. This is topped up by donations.
We do not currently fundraise in any other way.
Expenditure has been almost entirely on direct provision of services to the public – in particular the costs of venue hire, food and management of events. Lesser amounts have been spent on e.g. equipment to support this provision; accountant service; volunteers’ training in food hygiene.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Sarah J. Bevan **Signature(s)** D. Lewis-Farley Sarah Jane Bevan **Full name(s)** Debra Gay Lewis-Farley **Position (eg Secretary, Chair,** Chair **etc) Date** 9.12.25
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**----- Start of picture text -----**
Malvern Green Space 1199046
Receipts and payments accounts CC16a
For the period 01/04/2024 31/03/2025
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 7,793 - - 7,793 6,582
Grants 4,250 5,500 - 9,750 5,318
Sub total (Gross income for AR) 12,043 5,500 - 17,543 11,900
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 12,043 5,500 - 17,543 11,900
A3 Payments
Bank Charges 71 - - 71 72
Volunteers expenses 5,767 - - 5,767 6,532
Hall Hire 2,934 500 - 3,434 2,910
Printing & IT costs 273 - - 273 188
Food 20 2,753 - 2,773 2,937
Mileage 78 - - 78 285
Equipment 1,801 - - 1,801 578
Insurance 181 - - 181 180
Accounting 900 - - 900 900
Training 490 - - 490 15
Fashion show - 2,150 - 2,150 -
Grow bags 412 - - 412 -
HSF - 300 - 300 -
Sub total [ 12,927 ] 5,703 - 18,630 14,597
A4 Asset and investment purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 12,927 5,703 - 18,630 14,597
Net of receipts/(payments) [( 884 )] ( 203 ) - ( 1,087 ) ( 2,697 )
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,876 248 - 16,124 18,821
Cash funds this year end 14,992 45 - 15,037 16,124
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|
**Details**
Signature
**Details**
**Details**
**Details**
Unity Trust Bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**14,992**
**45**
**-**
**-**
**-**
**-**
**14,992**
**45**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval|