## **Trustees’ Annual Report for the period**
**From April 2023 to April 2024**
## **Charity name: Malvern Green Space**
## **Charity registration number:** 1199046
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The protection and preservation
of the environment for the public
benefit in the Malvern district by:
a) the promotion of waste
reduction, re-use, reclamation,
recycling, use of recycled
products and the use of surplus;
b) advancing the education of the
public about all aspects of waste
generation, waste management
and waste recycling.
**Additional charitable purposes:**
**Contribute to the alleviation of loneliness**
**and isolation**
**Contribute to the alleviation of**
**deprivation through the provision of**
**resources and education around food,**
**growing, mending, living simply,**
**sustainably and low impact.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Community Hub**
**Community lunches**
**Clothes swap**
**Seed, plant & produce swap**
**Events: Helen’s Garden Festival, Cube**
**Shuffle, Malvern Pride.**
**Well Dressing**
**Newsletter**
**Sustainable Fashion show**
**Green Space Grows Community garden**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|**Trustees are aware of the guidance**
**issued by the Charity Commission on**
**public benefit**|
Commission on public benefit
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**MGS does not currently issue grants as**
**revenue is insufficient & this does not**
**pertain to our charitable purposes.**
Malvern Green Space do not currently issue
grants of any kind for any reason therefore
there is no policy in place for this purpose.|
|Policy on social investment
including program related
investment|Para 1.38|**MGS is not involved with social**
**investment**therefore there is no policy in
place for this purpose.|
|Contribution made by
volunteers|Para 1.38|**MGS is sustained in it’s activities by a**
**large group of volunteers and 7 members**
**of “core team” who serve for the most**
**part in a voluntary capacity.**
Malvern Green Space relies heavily on the
contribution of volunteers to run all projects
and events. The time, energy, ideas and
enthusiasm of volunteers is not only vital to
our work but is the very definition of what we
are attempting to achieve. We believe that
working together towards a common
purpose, learning, sharing, supporting and
empowering one another, facilitates
community cohesion and wellbeing. Our
work therefore increases the resilience of the
individuals who participate as volunteers and
of the recipients of our services as well as of
our community more widely. While we have
a brilliant team of volunteers who we value
highly, we recognise that Malvern Green
Space would benefit from a more diverse
group in terms of gender, ethnicity and age
and that the small number of “core team”
members and volunteers may limit the long-
term sustainability and growth of our project.
**We minimise the number of people whom**
**we pay for their services so as to**
**maximise funds spent on projects with**
**public benefit.**
**2 (previously 3) members of core team**
**who coordinate activities at the Hub,**
**community garden and community**
**lunches claim expenses and**
**reimbursement for hours worked.**
**We employ an accountant year end to**
**complete our accounts. But our**
**bookkeeper is a volunteer as is our web**
**designer and PR team.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Testimonials from volunteers and public**
**users of our services testify to the social**
**and emotional benefits being part of our**
**volunteer team have brought to their**
**lives. These testimonials have been made**
**public via our newsletters, during events**
**and on our website.**
**Between 40 & 60 people eat at our**
**community lunches on a fortnightly basis**
**The vast majority of food served is saved**
**from landfill via FareShare and local**
**farms and supermarkets.**
**We work closely with local community**
**fridges.**
**Relationships & wellbeing:**
**The mental health and wellbeing of all**
**involved is improved. Relationships and**
**support networks encouraged, formed**
**and maintained through close**
**volunteering relationships and eating**
**together.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|We are aware that we are not always
reaching an audience who are “in need”
financially of the free resources that we
provide.
Most if not all of those who regularly attend
the seed swaps are experienced gardeners
and there is an argument that we should be
taking the seeds to the people and not
expecting the people to come to us.
To this end we have found a space and have
started a community growing project -
Green Space Grows - which could host a
permanent plant and seed collection
available alongside advice and expertise to
an audience new to growing. We hope to get
more interest and a growing number of
volunteers to increase the scope of this
project.
Community Hub – we have recently moved
our communityhub to RodwayHall in|
|||Malvern Link, so that our two main projects
are housed in the same building.
We hope that , going forward, this will
increase attendance at the Hub which
currently fails to bring in as many users as
we would hope.
The annual fashion show is in it’s third year
and has attracted significant interest and
funding. Local youth groups are involved and
our local high school replicated this idea to
put on a sustainable fashion show of it’s own
with our help.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Excellent**
**Fundraising bids have been almost**
**universally successful thanks to our**
**amazing volunteer grant writer and**
**bookkeeper.**
**Issues have emerged due to the fact that**
**few grants cover ongoing expenses such**
**as rent and wages.**
**Outreach activites and Community**
**Lunches bring in significant donations**
**which we are able to funnel into ongoing**
**expenses.**|
|Investment performance
against objectives|Para 1.41|**N/A Malvern Green Space has does not**
**hold an investment portfolio.**|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Financial position is strong.**
**Donations total: £6,582**
**Grants total: £5,318**
**Total income: £11,900**
**Total funds: £18,821**
Current Grants
Co -op
Unrestricted so has been spent on core costs for
running of meals/ hall hire at Rodway Hall etc
£5371.82
Left to spend £1800.23
(we are awaiting an invoice for Hall Hire at
Rodway Hall which will be approx. £1000)
MHDC / Lee Farley – Fashion show grant £2500
Deposit paid for film maker - £875
To pay on completion (total film cost £1750) -
£875
Remainder £750 – to be spent on hire of The
Cube, Sue’s self employed hours for running
show, volunteer expenses
WCC Stay Connected Community Grant £2500 –
to be spent by 10th November 2024
Restricted - To be spent on :
leaflets and posters to advertise our events.
To pay towards volunteer expenses (mileage
claims)
To pay for a day training course on Food Safety
Training for up to 20 volunteers run by
Worcestershire Regulatory Services
To purchase kitchen equipment
To purchase items for the garden at Rodway Hall
Scout Hut.
Spent so far £1596
On vol mileage, hot compost bin, kitchen
equipment, food hygiene, garden equipment
Remainder £904
MHDC Household Support Fund £1500 to be|
|---|---|---|
|||spent by end of September 2024
Restricted to Food and 10% on admin
Spent so far £150 on admin
£300 on a co op card (this will run out in 2 years
)
£329.55 on food from ethical superstore
£779.55 spent so far
£720.45 remaining – to speak with Green link
and The Bran Tub about a voucher
Platform Housing £500
Restricted to CC Garden project
No time limit given
MHDC Grow Bags £470
Restricted to grow bags
To be applied for £5000 for Cricket Club
Gardening Project from Worcestershire
Community Foundation Trust
Please note £1500 from Space Hive for poly
tunnel – this will be purchased by the Cricket
Club|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to account for ongoing**
**costs**|
|Amount of reserves held|Para 1.22|**£18,821**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grants and donations account for all**
**sources of funds for Malvern Green**
**Space**|
|---|---|---|
|Investment policy and
objectives including any|Para 1.46|**N/A**|
|social investment policy
adopted|||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|**Charity is currently financially stable but**
**will require ongoing fundraising/grant**
**funding to continue running projects**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**
**of**
**a**
**Charitable**
**Incorporated Organisation with voting**
**members**
**other**
**than**
**its**
**charity**
**trustees.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Malvern Green Space is a CIO with 4**
**Trustees including the Chair of**
**Trustees. We do not currently**
**operate a formal membership**
**system. We intend to appoint 3 new**
**trustees who play important roles in**
**our various projects and whose**
**expertise is invaluable in allowing us**
**to run them.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected by the core team**
**on the basis that they support the**
**charitable objectives and ethos of**
**Malvern Green Space. No one person or**
**body is entitled to appoint any trustee.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**There are no formal policies or**
**procedures in place for the induction**
**and training of trustees.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity does not currently have any**
**formal organisational structure as it**
**remains very small and limited in scope.**
**The charity does not work with any wider**
**networks.**|
|Relationship with any related
parties|Para 1.51|**N/A**|
|Other|||
## **Reference and Administrative details**
Charity name Malvern Green Space Other name the charity uses N/A Registered charity number 1199046 Charity’s principal address 136a, Worcester Rd., Malvern WR14 1SS
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Nadia Abdo|Chair|From inception to
present|n/a|
||Debra Lewis-Farley||From inception to
present|n/a|
||Sarah Bevan||From inception to
present|n/a|
||Emma Mary
Gathergood||From inception to
present|n/a|
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/a held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
||**Malvern Green Space**
|**Malvern Green Space**
|**Malvern Green Space**
|**1199046**|**CC16a**|
|---|---|---|---|---|---|
||**Receipts andpayments accounts**|||||
||**For the period from**|01/04/2023|**To**|31/03/2024||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted funds**
**to the nearest £**
**6,582**
**5,318**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Donations||**-**|**-**|**6,582**|**5,418**|
|Grants|||**-**|**5,318**|**13,000**|
|Cash(Donations)||**-**|**-**|**-**|**77**|
|Meals & Events||**-**|**-**|**-**|**3,751**|
|**_Sub total_**_(Gross income for AR)_|**11,900**|**-**|**-**|**11,900**|**22,246**|
||**-**
**-**|||||
|**A2 Asset and investment sales, (see table).**||||||
|||**-**|**-**|**-**||
|||**-**|**-**|**-**|**-**|
|**_Sub total_**
**_Total receipts_**
**A3 Payments**|**-**|**-**|**-**|**-**|**-**|
|||||||
||**11,900**|**-**|**-**|**11,900**|**22,246**|
|||||||
|Bank Charges|**72**
**1,572**
**1,211**
**-**
**148**
**7**
**167**
**180**
**-**
**900**
**15**|**-**|**-**|**72**|**72**|
|Volunteers expenses||**4,960**|**-**|**6,532**|**1,896**|
|Hall Hire||**1,699**|**-**|**2,910**|**461**|
|Printing||**188**|**-**|**188**|**326**|
|Food||**2,789**|**-**|**2,937**|**1,052**|
|Mileage||**278**|**-**|**285**|**30**|
|Equipment||**411**|**-**|**578**|**20**|
|Insurance||**-**|**-**|**180**|**181**|
|Craft Supplies||**-**|**-**|**-**|**20**|
|Accounting||**-**|**-**|**900**|**-**|
|Training||**-**|**-**|**15**|**-**|
|**_Sub total_ **|**4,272**|**10,325**|**-**|**14,597**|**4,057**|
|||||||
|**A4 Asset and investmentpurchases, (see table)**|**-**
**-**|||||
|||**-**|**-**|**-**||
|||**-**|**-**|**-**||
|**_Sub total_ **|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||**4,272**|**10,325**|**-**|**14,597**|**4,057**|
|||||||
||**7,628**|**( 10,325 )**|**-**|**( 2,697 )**|**18,189**|
||**-**
**8,248**|**-**|**-**|**-**|**-**|
|||**10,573**|**-**|**18,821**|**632**|
||**15,876**|**248**|**-**|**16,124**|**18,821**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Unity Trust Bank
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**15,876**|**248**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**15,876**|**248**|**-**|
|||OK|OK
**Restricted**
**funds**
**to nearest £**|OK|
|||**Unrestricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||||
|||||Date of
approval|
||||||
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