5.960.00 3,673.80 IWJ.30 128. 14.117.31 61620 1.183.79 2.562.LK) 42.66 973.&1 8370.( 713.25 I￿.(￿j Z.W.C¢S 1JiurJJ 4.491A7 2.71&fXI 2253 TrAAts rot 2tr2lml .19 IW.24 1.791.41 2.ts).89 2.319.13 819.32 12w.eo srn.(KJ •￿?5 2,1116.10 171.45 1.158.01 .)3 . 2,1a4.Cil 236.10 2,8BS.67 184.24 4.117.32 282.49 17 ¢130.75 .87 SJpbA kn Y••1 99.197 13,227 1t2424 111424 21.382 80.042 21,707 8ulW sllklrq ithl 112424 fuTh 32.310 72 112.424 I24￿6 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to the truste￿ I Chai*y no (M •ny) 1198978 thartty Tru*t") the yaw er•J•d 2011 fth& Acl"). I fOlKXt In of my axaninoti￿ of th8 Tnwt'8 acoyJts carrbgd ￿J¢ undgr 8oCtw 145 01 the 2011 Act arxl li carrytrffj out my •xthn8tth, I un(* s•clA￿ 1495Xb) ofthe P Ind•p•nd•nl I hw• rrry oxaTr*th. I cn wllh the exaryinakn gi¥•8 m• Cau￿ to b8l•v• that in. any m8t91i81 Ihe Act or the ex8ffM)al￿ to o110nt1￿ t* drawn order to w*ble a S*n•d". Ji lo N•m•: Valw* Bc#SJi F.c.A. tyalhlcallonl•) or bo lil anyl.. Re•Jlng RG6 3DX IER October 2018 Olsilir). lrnJepeTh*nt exatrthation of chanty xcounts.. directK￿ aNI gu*JafKe for examrnrs}. Gfve l*r• d•lalh of any Itwn$ thai th• •xamln•r Io 0￿0b￿ 2018 Hurst Bowling Club CIO (Charity Number 1198978) Trustees Annual Report Pur oses of Charf The promotion of community participation in healthy recreation for the benefit of the inhabitants of Hurst and the surrounding areas bythe provision of facilities for playing bowls (facilities means land, buildings, equipment and organising sporting activities}. of Maln Artlvltles Summa The Pursuit of Lawn Bowls The Club continues to provide the community with the facilities to pursue Lawn Bowls activity. We have been able to maintain the membership numbers with only a moderate increase in numbers this year. The Club had arranged the usual function5 wlth a full calendar for the season to benefit the community by providing facilities whereby the membership can participate in various activities like Friendly matches and League matches against other local clubs, Internal club competitions in various formats to accommodate all types of members, prompt the participation in county Matches and competitions, other activities are run by the club whereby the members can gather socially and play bowls. The Club also connects with the local communlty by helping the LINK Visiting Scheme a charity that helps in promoting and enabling friendships to stop loneliness by providing social integration. The Club also connects with the Youth by hostingthe Scouts by introducing them to the sport of Lawn Bowls and making a generational connection. The Club also hosts corporate events for any local group or organisatlon that wishes to experience the sport for social purposes or team building. The Club has been established since 1747 offering its bowling services to the local community. It is one of the oldest bowling clubs in Berkshire. We would like to continue to provide this high level of service and excellence but we have identified a need to replace the old clubhouse which is in a bad state of affairs and repairs have become uneconomical. We are engaged on a project to replace the clubhouse. Over the years we have fundraised with various activities and Pagelof6 functions for this cause but we have a shortfall that would require donations or grants from external sources to help in this endeavour. Statement with Re rd to Public Benefft The trustees consider that the organisation fully complies with the Charitv Commission's requirement to demonstrate the provision of benefit tothe public. That this requirement and the CIO'S objectives as stated above are met is amply demonstrated. on Grant Makin From time to time the Club may give ￿Ssionary membership for members in need or as an incentive to parts'cipate in the activities. Poll on Soclal Investment The Club gets involved in helping the elderly and lonely by connecting with the LINK Visiting Scheme on Thursdays and providing a venue where they can gather and develop friends with a cup of tea and cake or even play some bowls. Although the Club has no fixed agenda with the Youth, It takes every opportunlty to engage with the Youth like Scouts to foster generational links. The Club positively encourages younger community members to participate in the club by offering free or low-cost membership. Contrlbutlon made Volunteers Contributions made by Volunteers {members) come in many different forms. The main categories are Greenkeeping, Building maintenance and Clubhouse. Without these volunteers helping in the above categories the club would not be able to carry out its activities and functions. of Main Achlevements Durin 2023 Summa The main achlevements In promotlng bowls sporting activity and community participatlon have been: County Matches Mixed Triples Friendly Matches Oddfellows League KLV League Ladies Triples Matches Community Attivities with LINK Page2of6 Revlew of Charities Financial Position at End of Se tember 2023 Turnover £25,468.48 Expenditure £11,887.84 Surplus for Period £13,580.64 Pollc for Holdln Reserves and Wh held The Club holds reserves in primary categories: New Clubhouse, New Equipment and Maintenance of existing equipment and groundwork. New Clubhouse.. these reserves have been set aside to help facilitate the building of a new clubhouse. The majority of the funds in this reserve have been raised by donations or fundraising. New Equipment and Maintenance of Existing Equipment and Groundwork: these reserves have been set aside to help the purchase of new equipment to facilitate the maintenance of the Green which is a primary requirement for the club to function. New equipment is expensive since specialist equipment is required to undertake the task hence a proportion of the generated income is Put into this reserve. The current equipment needs servicing and maintenance from time to time which is expensive. The Green needs constant attention and Servicing to maintain a good playable Surfa￿ which again can be costlv. Amount of Reserve Operating Fund £21,707.(10 New Clubhouse £93,298.00 New Equipment £11,000.00 Uncertainties In the Future Page3of6 As with any other sporting club the future does hold uncertainties. Our main concerns are the Lack of Members, Rising costs and Lack of clubs to play against which all affect the finances. Without a good income stream the events the club offers are will not viable. Princi al Sources of Fundin The principal sources of funding are Annual Subscriptions, Playing fees and Ad Hoc Income from donations and fundraising. Prlncl al Rlsks Facin the Charl The principal risk factors facingthe club are a significant drop in membership and the loss of other clubs to play against. e of Governln Document and Con5titutlon Charitable Incorporated Organisation Constitution with voting Members Admlnlstratlve Details Charity Name Registered Number Charities Principal Address Hurst Bowlin8 Club CIO 1198978 Hurst Bowling Club House Church Hill Hurst Reading Berkshire RGIO SJ Names of Charity Trustees Page4of6 Name l. Kulwant C Singh 2. John L Jarvis 3. Eric Bowes 4. David Ashley 5. Keith Vale Office Dates Acted Chair 151512022 to 1811112023 Secretary 1515/2022 to 18/11/2023 Treasurer 151512022 to 1811112023 151512022 to 1811112023 1515/2022 to 1811112023 Funds held as Custodian Trustees None Names and addresses of Advisors Bankers Nat West Bank PLC 131 Crockhamwell Rd. Woodley Reading Berkshire RG5 3XZ Auditor Valerie 8oddin8ton 9 Owston Lower Earlev Reading Berkshire RG6 3DX Insurance Brokers Jack of Clubs Ins. Office 2 15 Liverpool Gardens Worthin8 West Sussex BNII IRY Page5of6 ned on behalf of the char 's trustees Signature Slgnature Kulwant thanna Slngh Chalr John Leslie Jarvis Secretary Date Date Page6of6 Bye Laws of the ao as authorised by aause 26 of the Constltutlon Dated 2511012023 l. Name The name of the CIO15 Hurst Bowlln8 Club Ihenceforth referred to as the Clubl. 2. Afflllatlon The Club will be affiliated to Bowls England {BE} and the Royal County of Berkshlre Bowlin8 Association {RCBBAI. 3. Membershlp The membership shall consist of thÈ followln8 cate8orSes: Full member-over 18 year5 of a8e. Junior member- under 18 years of age or in full-time education as of ISI Aprll. Life member- bestowed on a Full member in reco8nition of exceptlonal servlce to the Club. Non-playin8 member- non-playing members who wlsh to be ass¢xlated wlth the Club. Honorary member And wlll follow Clause 9 of the Constltutlon. al All members wlll be subject to the regulations of the Constftutlon, the bye laws, and the regulations of BE and RCBBA and byjolnlng the Club will be deemed to accept these regulations and the codes of practice that the Club has adopted. b) Members In each cate80ry wlll pay membershlp fees, as determlned at the AGM. cl A Llfe member contlnues to be a Full member. d} Full membership numbers shall be determined bythe Management Committee, excluding Life members. el Guest offull or Ilfe members playlngon the Green should paythe a8reed 8reen fee. 4. Subscriptions al Subscriptions shall be approved at the AGM following recommendations proposed bythe Management Committee. bl Annual Subscriptions shall be due and payable on or before 21st March In each year. The Management Committee shall have the power to accept payment by instalment5. the first of which shall be paid on or before 31st March In the year In which the Annual Subscriptlon falls due. cl Any member who falls after due notice to pay a current subscription may have their membership terminated in accordance wlth Clause 4 of the Constitution. dl The Club year shall commence on 151 April. el A slidlng scale of fees for new members starting after the be8innin8 of the season is set at a reduction of 116th per month. Special reduced fees may apply for new members Joinlng on the Open Day. 5. Equlty and Dlscrlmlnatlon Pollcles al The CLUB is committed to ensuring that equity is incorporated across all aspects of Its actlvities. In doing so It adopts the following definition of equity: Equity 15 aboutfairness, equolity of occess, retognising inequolities ond toking steps to address them. It Is obout changing the culture ond structure of all our octlvltie5 to ensure equol occessibility to everyone in 50¢iety. bl The Club respert5 the rights, dignlty and worth of every person and will treat everyone equally regardless of age, ability, gender, race, ethnicity, reli8iOUS belief. sexuality or social/economic status. cl The Club is committed to everyone havin8 the right to enjoy their Bowlin8 activity in an enwronment free from threat of intirnidation, harassment and abuse. dl All members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. e) The Club wlll deal wlth any Incldence of dlscrimlnatory behaviour seriously, according to club disciplinary procedures. 6. Management Commlttee The day-to-day management of the affairs of the Club shall be delegated to Management Committee {as authorlsed in Clause 18 of the Club Constltutlonl. The Terms of the Mana8ement Commlttee are:. al All Trustees shall be a member of the Management Commlttee. b) There may be other members who are not a Trustee, but these must be approved by the members of the Club at a AGM. c) All Management Committee Members must be members of the Club. d) There shall be a Chairperson. Secretary and Treasurer. Other roles may be adopted as appropriate and required to mana8e the artivity of the Club but holders of such addltional roles shall be approved by the members at a General Meeting. Each Trustee must take up a designated role. A Trustee shall not hold more than two roles. There shall be not more than 17 members {14 Offlcers plus 3 members, one of which is elected bythe Competitions Sub-committee) on the Management Commlttee. one of the three committee posts would be reserved rf required. p) Where a committee member holds two voting positions they are only entitled to one vote. q) The Chairman. shall in the event of equality of votes have a second vote on the matter beln8 decided. rl Notice of any meeting of the Management Commlttee or any SubQ*mmlttee shall be given at least 7 days before the date of the meeting. 51 50% of the voting members shall fomi a quorum. In the event of there belng no quorum present within fifteen minutes of the appointed time the meeting shall stand adjourned to a time and place to be decided bv the Chairman. being not less than seven days later at which any number of Committee Members present shall form a quorum 7. Subsldlary Rules The Management Commlttee will detem)Ine General Rules of Conduct and Play Rules for Competltions; these shall be bindin8 on all members. 8. Guest And VlsltOfS The Club welcomes Individual guests/visitors and groups from other organisations wishing to experience the sport of bowls. The Mana8ement Committee shall set the green fees for such visitors. 9. Finances ) The Treasurer will be responsible for the management of finances of the Club but subject to the approval of the Management Committee. The Management Commlttee or any Officer of the Club may not Incur, tske on or In any manner commit the Club to borrowln& financial 5UPPOrt or an undertaking outslde the nom)al buslness of the CIO wlthout the approval of the members at a General Meeting bl The financlal year of the Club will run from l October and end on 30th September cl All Club monies will be banked in an account held in the name of the CLUB. All bank or other depostt accounts of the Club may only be created or terminated when authorised by all the Trustees of the aub d} An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting according to Clause 25 of the Constitution. el Any cheques drawn against the Club funds or payments made from the CIO funds should be authorised by the Treasurer plus one other Trustee or Management Committee Secretary. A maximum amount of £100 only to be held by any sub-committee. Funds in excess of thls figure are to be deposited with the Treasurer. 81 All members of the CLUB shall be jointly and severally responslble for the financial liabilities of the CLUB 10. Officers a) The Offiters of the Club who shall be Full Members and elected at AGM shall conslst of: Presldent Chairman Vice-chairman Secretary Flxture5 Secretary Treasurer Club Captaln Club-vice Captain Ladies Captain Ladies Secretary Green Keeper Fund Raiser Health & Safety Officer Membershlp Secretary bl There shall be no restrlctlon on any member holdin8 more than one Office at the same time. cl The above offi￿r5 shall assume their positlons ai the concluslon of each AGM. dl If In any year a male member 15 not appointed as Club Captain the Management Committee will appoint for that year a Men's Captain to act as necessary. el The Management Committee can fomi Sub-committees to enable them to carry out their duties. The Sub-committees will report directly back to the Management Committee. All major decisions of the Management Committee must be approved by a vote ofthe Trustee members before being enacted. 81 The terni of office for a non Trustee member of the Management Commlttee shall be for one year and they shall be eligible for re-election. Nominations for member5 ofthe Management Committee will be sent to the Secretary 14 days prior to the date of Notice ofthe AGM and shall hove a proposer and seconder. h} If the post of any non Trustee member of the Management Commlttee should fall vacant after such an election, the Management Committee shall have the power to fill the vacancy by Co￿ptIon. il The Management Committee will be responsible for adopting new codes of practice. changes to the Bye Laws and rules that affert the activity of the Club but not so that any of these shall be in conflict with the Constitution and all shall be subjert to valldatlon by a vote of the members at a General Meetln8. l) The Mana8ement Committee will have powers to appoint advisers to the Committee as necessary to fulfil Its business. kl The Management Committee will be responsible for arranglng dlsclpllnary hearings of members who infringe the Club rules/regulations/constitution or Bye Laws or should by their actions brin8 the Club into disrepute. Disciplinary matters wlll be dealt with in accordance with the Disciplinary Policy of the Club 11 The Management Committee meetin85 will be convened by the Secretary and be held no less than 4 times per year. ml The procedure and quorum required for business to be agreed at the Mana8ement Committee meetlngs wlll be the same as Clause 1913} of the Constltution with regard to Trustees votes. n) Members of the Management Committee must be famillar with the Club's Conflirt of Interest Policv. ol At least one member of the 8roundsteam should be a member of the Management Committee to the extent that if they hold no offlcer position then 11. Patrons and Vice Presldents There shall be any number of Patrons and Wite Presidents elected at an AGM. They may be appointed as members of any Committee or Sub-committee but shall have no voting rights. 12. General Meetlngs General Meetin8S shall be or8anlsed and run In accordance wlth Clause 11 of the Club Constltutlon. They are also the mean5 whereby the members of the CLub exerclse their democratic rights in conductin8 the Clubs's affairs includin8 but not Ilmlted to". Recelve reports from the Chairman and Secretsry. Recelve reports from other Officers that relate to the artivities of the CLub as determined by the Tru5tee5. Review any reports provided to the Mana8ement CommSttee and or Trustees by advlsers to the Club Elert members of the Management Committee. Agree the membership fees for the following year. Conslder any proposed changes to the Bye Laws. Deal wlth other relevant buslne55. 13. General Pollcles of the Club The Club shall adopt Policies that will include but not be limited to:_ al A Safeguarding Policy b) A Health, Safety and Welfare Policy cl A Disciplinary Procedure Policy dl Codes of Conduct for Adult Members. Junior Members, Officials and Volunteers el A Youn8 Person Pollcy Policy documents shall be available separately.