Trustees' Annual Report for the period
Period start date Period end date 11 May 2022 31 March 2023 From To
Section A Reference and administration details
Charity name Cleckheaton Foodbank
Other names charity is known by Registered charity number (if any) 1198915
Charity's principal address Cleckheaton Methodist Church Mortimer Street Cleckheaton Postcode BD19 5AR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Brunel James | Chair of Trustees | Chair until 26 January 2023 |
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| Josie Pugsley | Chair of Trustees | Became Chair 26 January2023 |
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| Alan Littlewood | Treasurer | 11 May 2022 – 29 September 2022 |
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| Stephen Dinsmore | Treasurer | From 29 September 2022 |
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| Marian Olsen | ||||
| SallyWallace | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts CIO Foundation Constitution adopted 21 October 2021 Type of governing document (eg. trust deed, constitution) Foundation CIO How the charity is constituted (eg. trust, association, company) Appointed by Trustee committee for a term of 3 years by a resolution at a Trustee selection methods properly constituted meeting. (eg. appointed by, elected by) Additional governance issues (Optional information) The charity operates in several teams of volunteers who perform different You may choose to include functions. For example there is a client liaison team which deals with additional information, where referrals and requests for help, and each session at the foodbank is run by relevant, about: a regular team under a session leader. policies and procedures All volunteers receive an induction and are given access to all policies and adopted for the induction and procedures that the charity has in place, such as health and safety, training of trustees; equalities, safeguarding, food safety etc. the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The prevention or relief from poverty and hardship among people living in Cleckheaton and surrounding area, particularly but not exclusively by the provision of emergency parcels of food and other necessary consumer goods required by individuals and families in need. |
|---|---|
| The Trustees have had regard to the guidance issued by the Charity Commission on public benefit when planning activities. The charity’s main activity is running an emergency foodbank. Anyone in need can refer themselves and we also receive referrals from local agencies. A referral form is completed by the client liaison volunteer on duty that day or by the referrer from an agency and beneficiary details are stored on a secure spreadsheet. The foodbank operates on 3 days per week when teams of volunteers pack and deliver parcels to beneficiaries at their homes. Information packs on where beneficiaries can find further help on such matters as debt, longer term food support, benefits and job seeking are included with the first parcel that a beneficiary receives and on occasions a client liaison volunteer refers a beneficiary directly to another agency. These activities help relieve poverty and hardship by enabling beneficiaries to feed themselves and their families. They also help people move on to longer term solutions once the immediate crisis is resolved. |
Additional details of objectives and activities (Optional information)
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We have a fantastic team of about 50 volunteers who fulfil varying roles and Trustees are very grateful to all of them. The foodbank could not run without the time, skills, energy and dedication of all our volunteers.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
The charity has been able to support all those who have come to us for Summary of the main help during the year thanks to our generous local supporters who achievements of the charity continue to bring us donations in kind, and all our funders who have during the year shown their support and their trust in us by making grants to us. We distributed a total of 1,521 parcels during the period of this report. This represents approximately 500 separate households. We have continued to attract a fantastic group of volunteers without whom none of this could have been achieved and have become established in our local community and are now well known and respected by local people.
Section E Financial review
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We aim never to go below reserves of 3 months running costs
Brief statement of the charity’s policy on reserves
Details of any funds materially none in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The highest percentage of our income is grants from various sources, supplemented by individual donations and gifts in kind (food).
93% of our expenditure is on food which is then delivered to our beneficiaries thus relieving poverty.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Josephine Pugsley | ||
| Chair | ||
| 16 December 2023 |
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| Cleckheaton Foodbank | Cleckheaton Foodbank | 1198915 | ||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
5/11/2022 | To | 3/31/2023 |
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donations 47,309 - - - - - - - 47,309 - - Sub total - Total receipts 47,309 A3 Payments Food 21,989 Rent 1,430 Insurance 262 Fridge 240 Phone 138 Hardship payments 703 Stationary 192 Bank charges 59 Surf Shack 15 Nimbox 19 Sub total 25,048 - - Sub total - Total payments 25,048 Net of receipts/(payments) 22,261 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 22,261 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 47,309 - - - - - - - 47,309 - - - 47,309 21,989 1,430 262 240 138 703 192 59 15 19 25,048 - - - 25,048 22,261 - - 22,261 |
Last year to the nearest £ |
| - - - - - - - - - |
47,309 | - | ||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 47,309 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 47,309 | - | ||
| - - - - - - - - - - |
21,989 | - | ||
| 1,430 | - | |||
| 262 | - | |||
| 240 | - | |||
| 138 | - | |||
| 703 | - | |||
| 192 | - | |||
| 59 | - | |||
| 15 | ||||
| 19 | - | |||
| 25,048 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 25,048 | - | ||
| - | - - - - |
22,261 | - | |
| - | - | - | ||
| - | - | - | ||
| - | 22,261 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash in bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 41,782 - - 41,782 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Name Dinsmore Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
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| Current value (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
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| Date of approval |
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| Stephen | Dinsmore | 9/6/2023 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Cleckheaton Food Bank members of
On accounts for the year 31[st] March 2023 Charity no 1198915 ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 2[nd] October 2023 Name: Adam Driver ACMA CGMA Relevant professional Chartered Institute of Management Accountants qualification(s) or body (if any): Address: 16 Greenfields Way, Burley in Wharfedale, Ilkley LS29 7RB
October 2018
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IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER