POWYS MONTGOMERYSHIRE FEDERATION OF WOMEN’S INSTITUTES
(PMFWI)
FFEDERASIWN SEFYDLIAD Y MERCHED POWYS MALDWYN
TRUSTEES’ ANNUAL REPORT
and
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2024
Charity Number 1198900
Page 10
POWYS MONTGOMERYSHIRE FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH JUNE 2024
REFERENCE AND ADMINISTRATIVE DETAILS
TRUSTEES
Mrs Geraldine Russell-Jones Chairman Mrs Pam Adcock Vice Chair Mrs Lisa Hamer Treasurer
Miss Margaret Jones
Mrs Ruth Hesketh
Mrs Janet Hughes Mrs Helen Baker
Mrs Chris Lewis
Federation Secretary Mrs Jane Rees
Charity Registration no. 1198900 Principal Address Abermule Community Centre, Abermule, Powys SY15 6ND Accountants DRE & Co Ltd, Newtown, SY16
Page 11
POWYS MONTGOMERYSHIRE FEDERATION OF WOMEN’S INSTITUTES
TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH JUNE 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trustees of Powys Montgomeryshire Federation of Women’s Institutes, otherwise known as PMFWI, present their report and the financial statements for the year ended 30[th] June 2024.
PMFWI is a constituted charity, governed by the constitution and rules laid down by the National Federation of Women’s Institutes (NFWI).
Trustees are nominated from amongst the membership and if necessary, voting takes place, with the results being announced at the Autumn Council Meeting, for the following two years. On appointment, each Trustee is presented with a detailed manual indicating the role and responsibilities of a Federation Trustee, which is followed up and supported each year with Trustee training provided by the National Federation of Women’s Institutes training packages.
The PMFWI Trustees employ a part-time secretary whose work is supervised by the Federation Chairman and Vice-Chairs. The role of Federation Secretary is subject to an annual Staff Appraisal. She can attend training and workshops run by the NFWI, as are the Chairman, Treasurer and Chairman of the Membership Subcommittee.
Three Sub-Committees, namely Arts and Entertainment, Lifestyle and Sport, organise Federation events, broadly following the structure of NFWI set within the aims and objectives of the organisation. There is also a Membership and Community Campaigns Committee, comprised of the Federation WI Advisers, members of the Board of Trustees and WI members, together with an appointed Chair, who discuss matters relating directly to current campaigns and the membership of the federation.
The Trustees hold 11 monthly board meetings where major strategic planning, business and operational risks affecting the Federation are discussed and decisions made. The Trustees confirm that a risk assessment took place, was approved and systems have been established to mitigate risks. The systems are reviewed annually.
OBJECTIVES, ACTIVITIES AND PERFORMANCE
The objects of PMFWI are to further the purposes of the Women’s Institute organisation in the Montgomeryshire area of Powys. It is an educational, social, non-sectarian, non-party-political voluntary organisation which is based on the ideals of fellowship, truth, tolerance, and justice. It seeks to give women the opportunity of working together in their communities, of learning together and of developing their skills.
During the past year the Federation Trustees and Sub-Committees have been trying to operate the usual activities now that Covid restrictions are no longer an issue.
POWYS MONTGOMERYSHIRE FEDERATION OF WOMEN’S INSTITUTES
TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH JUNE 2024
OBJECTIVES, ACTIVITIES AND PERFORMANCE (continued)
The year started well, Zoom meetings are something that PMFWI can organise and are being held as part of the PMFWI board of Trustee meetings when needed or as an option for attending virtually.
We hold our usual sporting events all of which were well supported and well organised.
The annual Spring Show attracted entries from members in craft, floral arrangement, cookery, art and photography competitions, it is an event which is always well attended.
Our Lifestyle welcome to Christmas was very well supported by members in November 2023 who enjoy the day.
Bingo night has become a great fund raiser held again also the entertainment evening is a good fun raising event.
Our own Annual Council meeting was held in May 2024 again as an evening meeting where members can have a buffet, talk, and socialise with other WI members. It was a successful meeting with talks from NFWI Wales chair Jill Rundle and ex fleet street journalist Nigel Iskander
Our membership has decreased over the years, numbers are down across most Wis, but a few have increased their members and this financial year we did not lose any Wis during 2023/24. However, the Trustees continue to endeavour to provide a programme that offers value to members for their annual subscription which runs from 1[st] April to 31[st] March.
FINANCIAL REVIEW
On 30[th] June 2024 the total assets of PMFWI were £33,899.97 of which £6467.89 were restricted funds. The Trustees have reviewed the level of reserves held by the charity; it is policy that PMFWI holds sufficient reserves to allow the charity to function for three months. We have seen costs rising across the board on hall hire and expenses on holding events.
Our main source of funds is no longer the receipt of membership fees, and we are becoming more reliant on successful federation events for fund raising. We continue to work with PAVO to pursue available grants and the Trustees look at more special events to generate further income. These events give women the opportunity of working together, of developing their skills and of putting into practice those ideals of fellowship, truth, tolerance, and justice for which the Women’s Institute as an organisation stands.
The Trustees declare that they have approved the Trustees’ report above. Signed on their behalf:
| Signature: Full name: Position: Date: |
____ Geraldine Russell-Jones_ Federation Chairman___ ______ Page 13 |
|
|---|---|---|
| Lisa Hamer__ Federation Treasurer__ __02/04/25___ |
POWYS MONTGOMERY FEDERATION OF WOMENS INSTITUTES Accounts for 01/07/23 to 30/06/24
| Receipts 2023/2024 Sub Commitees Comm & campaigns Lifestyle 2,461.95 Arts & Entertainment 4,602.25 Sport 1,090.10 Membership 744.50 Events PMFWI events 545.00 Diaries 7.00 Bulbs 164.05 Calendar 91.00 Acm 722.00 NFWI Annual Meetng 7,346.00 Wales Conference 315.00 RWAS Closing of Wis Membership Fees PMFWI 6,164.00 NFWI 7,149.50 Pooling of funds 448.00 NFWI Annual Meetng fund 536.00 Other NFWI 111.68 Insurance Public Liability Donatons & Grants Restricted funds Ofce Newsleters & Advertsing 50.00 Sales 199.00 150 Club 435.00 IFE 294.20 Sundries 444.46 from Coif 5,000.00 Holiday Commission - Total Receipts Add out-of-date cheques Total Income Less Expeniture |
2023/2024 | 8,898.80 9,190.05 14,409.18 625.00 - 551.20 6,422.66 40,096.89 40,096.89 -37,905.19 2,191.70 |
2022/2023 | 7,646.31 |
|---|---|---|---|---|
| 2,461.95 4,602.25 1,090.10 744.50 |
1,677.80 4,111.01 898.00 959.50 |
|||
| 545.00 7.00 164.05 91.00 722.00 7,346.00 315.00 6,164.00 7,149.50 448.00 536.00 111.68 |
1,543.28 105.00 305.95 133.00 930.50 581.00 241.00 60.67 |
3,900.40 |
||
| 6,189.37 7,228.66 384.00 397.00 109.42 |
14,308.45 |
|||
| 50.00 199.00 435.00 294.20 444.46 5,000.00 - |
209.50 277.00 570.00 470.00 952.65 - |
675.00 |
||
| 1,214.40 | ||||
2,049.78 |
||||
2,479.15 |
||||
32,273.49 |
||||
32,273.49 -38,538.76 - 6,265.27 |
Page 14
POWYS MONTGOMERY FEDERATION OF WOMENS INSTITUTES Accounts for 01/07/23 to 30/06/24
| Payments Sub Commitees Public Afairs Lifestyle Arts & Entertainment Sport Membership Board of Trustees travel Sub Commitee travel Events Bulbs PMFWI Events Acm Diaries Wales Conference NFWI Annual Meetng Joint Powys Event RWAS Membeship Fees NFWI inc pooling of fares NFWI Other NFWI Insurance Public Liability Ofce Restricted Funds Bursaries & restricted Ofce Salary Equipment & Supplies Overheads Sales goods 100 club Bank Charges Sundries Total Expenditure |
2023/2024 - 1,186.37 1,593.58 233.89 439.24 1,236.20 350.53 |
5,039.81 10,994.16 6,425.10 938.11 1,262.80 13,245.21 37,905.19 |
2022/2023 1,271.36 2,509.96 332.99 674.87 52.50 - 132.48 733.46 625.00 119.70 270.00 1,163.00 13,668.51 674.85 595.83 482.02 |
4,841.68 |
|---|---|---|---|---|
| 244.76 797.90 547.00 31.50 275.00 8,848.00 250.00 |
3,043.64 |
|||
| 6,325.60 99.50 443.56 494.55 |
14,343.36 |
|||
1,077.85 |
||||
| 7,522.00 791.81 3,432.19 79.14 420.00 102.60 897.47 |
8,217.42 1,335.48 2,916.48 41.04 530.00 118.18 1,108.63 |
965.00 |
||
| 14,267.23 | ||||
38,538.76 |
Page 15
POWYS MONTGOMERY FEDERATION OF WOMENS INSTITUTES Accounts for 01/07/23 to 30/06/24
COIF ACCOUNT
Balance 01/07/22 £ 31,441.76 Plus Deposits £ - less withdrawals -£ 5,000.00 Balance 30/06/22 £ 26,441.76
Bursaries
| Bursaries | |
|---|---|
| Balance 01/07/23 Balance 30/06/24 Restricted Funds NFWI AGM Mynyddog 1/4/22 Betws 1/4/22 Llanwnog 1/4/22 Llanfyllin 1/4/23 Get cooking WI guide Special Events Walking Netball Cedewain Group funds Powys Group funds Severn Group funds Clywedog Group funds |
£ 4,129.95 £- |
| £ 4,129.95 £ 307.21 £ - £ 55.93 £ - £ 60.67 £ 357.42 £ 111.51 £ 1,760.99 £ 298.60 £ 869.37 £ 1,116.54 £ 548.24 £ 981.41 |
|
| £ 6,467.89 |
Page 16
POWYS MONTGOMERY FEDERATION OF WOMENS INSTITUTES Accounts for 01/07/23 to 30/06/24
| CURRENT ACCOUNT Balance at bank 01/07/23 Less unpresented chqs at 01/07/23 Plus chq deposit not showing at 01/07/23 Add receipts Less payments |
£ 5,345.16 - 175.00 - 5,170.16 40,096.89 |
UNPRESENTED CHEQUES |
|---|---|---|
45,267.05 -37,905.19 |
||
7,361.86 |
| Bank statement 30/06/2023 Less unpresented chqs Plus chq deposit not shown Total in all accounts 30/6/23 COIF Account Current Account Cash foats held Sales tn foat |
£ 110.00 Deposit Chqs not showing 0 £ 7,471.86 - 110.00 - 7,361.86 £ 26,441.76 7,361.86 60.00 36.35 £ 33,899.97 |
£ 110.00 Deposit Chqs not showing 0 £ 7,471.86 - 110.00 - 7,361.86 £ 26,441.76 7,361.86 60.00 36.35 £ 33,899.97 |
|---|---|---|
Prepared by Lisa Hamer, Federation Treasurer, on 20th August 2024
Signed on behalf of the Board of Trustees
Signature Position Chairman Date Geraldine Russell-Jones Signature #VALUE! Date Position Treasurer 02.04.2025 Lisa Hamer
Page 17
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Powys Montgomery federation of WIs | Powys Montgomery federation of WIs | Powys Montgomery federation of WIs |
|---|---|---|---|
| 30.06.2024 | Charity no (if any) |
1198900 | |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30.06.2024
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 29.09.2024 Name:
Relevant professional qualification(s) or body
Oct 2018
1
IER
(if any):
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER