## **Trustees’ Annual Report for the period** **From 01/06/2023 Period start date To 31/05/2024 Period end date** ## **Charity name: Youth Entertainments** ## **Charity registration number: 1198878** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO ADVANCE IN LIFE AND RELIEVE
NEEDS OF YOUNG PEOPLE AGED 13 –
25 YEARS OF SOUTH LONDON
THROUGH: (A) THE PROVISION OF
RECREATIONAL AND LEISURE TIME
ACTIVITIES PROVIDED IN THE
INTEREST OF SOCIAL WELFARE,
DESIGNED TO IMPROVE THEIR
CONDITIONS OF LIFE; (B) PROVIDING
SUPPORT AND ACTIVITIES WHICH
DEVELOP THEIR SKILLS, CAPACITIES
AND CAPABILITIES TO ENABLE THEM
TO PARTICIPATE IN SOCIETY AS
MATURE AND RESPONSIBLE
INDIVIDUALS INCLUDING ADVICE AND
SUPPORT RELATING TO EDUCATION,
TRAINING AND EMPLOYMENT AND
PROVIDING OPPORTUNITIES TO
PARTAKE IN ACTIVITIES THAT
PREVENT THEM FROM BECOMING
SOCIALLY EXCLUDED AND AT RISK OF
ENTERING INTO GANG RELATED
ACTIVITIES; (C) ADVANCING
EDUCATION IN PARTICULAR BUT NOT
EXCLUSIVELY BY THE PROVISION OF
GRANTS TO COVER EDUCATIONAL
RESOURCES SUCH AS, BUT NOT
LIMITED TO, BOOKS, EQUIPMENT AND
SCHOOL CLOTHING| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Youth Entertainments provides a safe,
productive and entertaining environment for
young people. Young people are able to
receive support to apply to colleges, apply
to universities, create an CV, supported to
seek employment, and supported to kick
start any talent they may have. Throughout
the year Youth Entertainment increased in
the number of equipment’s available,
support and advertising materials as well
as organised a day trip for young people
with-in the community.| Para 1.18 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Grant Making Policy** Para 1.38 Policy on grant making Charitable purpose and objective 1.1. The trustees apply the funds of Youth Entertainments at their discretion and in accordance with the charitable purposes and objectives of the charity. 1.2. The trustees will consider the distribution of beneficial grants in accordance with the charitable purposes and objectives. Priorities for support 2.1. The number of beneficiaries that can be supported by the trustees is necessarily limited to the amount of funds that are available for distribution each year. The trustees have determined that the current priorities for funding are: Providing grants to cover educational resources such as, but not limited to, books, equipment and school clothing. 2.2. The priorities for support will be reviewed by the trustees every year and may be changed depending upon circumstances and the perceived effectiveness of the application of funds. Any change to these priorities must still fulfil the charitable purpose and objectives of the charity. Principles applied in determining support In awarding grants, the trustees will apply the following principles: 3.1. The trustees will consider any requests or known situations that are eligible for consideration: From within Crawley and Croydon areas of South London Young people aged 13-25 years In receipt of benefits and/or Pupil Premium.. 3.2. Each request or situation will be considered on its own merits. Where situations have been previously considered (whether successful or not) any due diligence undertaken to reach an earlier decision will be made available to the trustees. 3.3. The trustees will carry out sufficient due diligence to ensure that the request or situation meets both the charitable purposes, and the priorities for support set out in this policy. 3.4. Evidence of eligibility will be requested from applicants. This will be by way of a copy of Disability Living Allowance (DLA) or Personal Independence Payment (PIP) awards letter or a letter of support from a health care or other professional involved in the child's care. Alternative forms of evidence may be considered, at the discretion of the trustees, where these are not available. 3.5. The trustees are content to work in partnership with other grant making bodies where funding of an entire project is beyond the scope of any single organisation. Applicant and partner due diligence 4.1. The trustees will carry out sufficient due diligence on any potential beneficiary to ensure: The identity of the beneficiary. That funds are applied in accordance with the charity’s charitable purpose; That funds are not knowingly used for: Money laundering in accordance with the operative Money Laundering regulations. Terrorist financing in accordance with the Terrorist Act 2000. Bribery in accordance with the 2010 Bribery Act. 4.2. In cases where the charity is not the only supporter of the work or project, and to protect its reputation, the trustees may choose to extend any due diligence beyond the proposed beneficiary and to include other partner supporting organisations. 4.3. The trustees will adopt a risk rated approach to due diligence. Risk factors will include the size of the grant; the geographical location in which the grant will be applied; the nature of the relationship between the charity and the applicant. 4.4. Grant size will be an important risk factor and the larger the grant the greater will be the likely level of due diligence undertaken. 4.5. Where the proposed beneficiary is well known to the trustees and the relationship has been long standing and well established, the amount of due diligence undertaken is likely to be reduced. 4.6. The results of any due diligence will not last indefinitely. In cases where beneficiaries are supported for a significant period, additional due diligence will be undertaken on a change of circumstances that might impact the beneficiary, or in any case after a period of three years. Administration 5.1. Grants up to the value of £100 requests may be made informally. Where specific needs or situations are known, grants may be made at the discretion of the trustees without any form of request. 5.2. For larger grants above £100, trustees should be confident: Of the purpose of the proposed grant including an understanding of the work and the way in which the grant will be managed and applied; Of the person(s) responsible for the management of the grant and for overseeing the work. 5.3. If a grant application is successful, the applicant cannot reapply until two years have passed. If a grant application is unsuccessful, the application may reapply after a 12-month period. 5.4. With the agreement of the charity and the beneficiary, grants will be provided by means of an electronic banking transfer direct to the approved therapy centre. The charity’s normal payment authorisation process will be applied to any payments. 5.5. Where the grant is for a specified project or purpose, and in situations where that purpose does not proceed or where any grant or part thereof remains unused, unused funds must be returned. 5.6. Where formal written applications have been received, or other records maintained, these will be stored and subsequently disposed of in accordance with the charity’s policy on data protection and prevailing Data Protection legislation. Decision making 6.1. The decision of the trustees on whether to award a grant is final. 6.2. The trustees are not obliged to provide an explanation to applicants if their application is not successful. Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Youth Entertainment has grown this**
**year in the number of youths that was**
**supported. Youth that was not working**
**are now in employment, youths that**
**were out of college has started to attend**
**college. A number of young people are**
**working towards their future goals in a**
**safe environment.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Youth Entertainment set an objective to
support at least 20 young persons into a
brighter future however, Youth
Entertainments were able to excel in the| |---|---|---| |||number of support and were able to
support 82 young people. Majority of the
young people were supported into
education and employment.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Youth Entertainments had not conducted
any fundraising activities.| |Investment performance
against objectives|Para 1.41|Youth Entertainments were able to
increase in 4 new computers to enable the
charity to support more young people and
reduce the queue time to be seen.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Youth Entertainment had used all funds
towards the charitable purposes and
objectives of the charity.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|**0**| |Reasons for holding zero
reserves|Para 1.22|The trustees apply the funds of Youth
Entertainments at their discretion and in
accordance with the charitable purposes
and objectives of the charity.| |Details of fund materially in
deficit|Para 1.24|Equipments- £ 2500
Stationaries- £350
Charitable Light refreshments- £200
Rent- £2000
Charitable Transportation- £270
Promotions- £180
Charitable Youth Activities- £2500| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The National Lottery Community Fund**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Youth Entertainments provides a safe, productive
and entertaining environment for young people.
Young people are able to receive support to apply to
colleges, apply to universities, create an CV,
supported to seek employment, and supported to
kickstart any talent theymayhave.| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the first charity trustees, every trustee
must be appointed for a term of
three years by a resolution passed at a properly
convened meeting of the charity trustees.
2) In selecting individuals for appointment as charity
trustees, the charity trustees must
have regard to the skills, knowledge and experience
needed for the effective
administration of the CIO.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Youth Entertainments| |---|---| |Other name the charity uses|| |Registered charity number|1198878| |Charity’s principal address|2B Anerley Station RD,
SE20 8PT| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kimonia Fannell|||| ||Thelma Coke|||| ||Thueman Coke|||| ||Elizabeth Holder|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Kimonia Fannell Thelma Coke Thueman Coke Elizabeth Holder Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|K.Fannell|| |---|---|---| ||Kimonia Fannell|| ||
Chair|| ||29/03/2024|| ||29/03/2024||