CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: May 2023 To: May 2024 Charity name: Hayes Community Foodbank. Kent Charlty registration number: 1198866 Objectives and Activities Summary of the purposes of the charity as sel out in its goveming document P858 1.17 To help alleviate poverty in Hayes. Kent, primarily through Ihe provision of food. Secondly, provision of support around debt and other contribulory factors underlying financial and other hardship as the Trustees see fft. Weekiy delivery of food par1$ to identified families. Distn'bution of donations of food given through 'drop boxes, in loeal shops, items recetved Ihrough Fareshare and members of the Ii)cal community. Use of any finan(#al donations to provide additional support or to top up ttems of Summary ofthe main activrties in relation to those purposes for the public benefit, in particular, the activities. projects or services identj in the accounts. Para 1.17 ar Statement confirming whether the trustees have had regard to the guidan issued by the Charsly Commission on public benefit Pw8 1.18 Trustees have had due regard to the gUan from the Charity CoTnmission. Addlonal Inforniatlon {optional You ma ¢hoose to include further statements where relevant about". SORP refwpn Policy on grant making NIA Pata 1.38 Policy on social investment including program related investment Para 1.38 NIA The Charity is run completely by volunteers without whom the chanty could not function. A team of volunteers collect and sort donation5 and pad( the weekly par1$ of fo(xl_ Another team of volunteers deliver the food Pa[ls. Students from local schools opt to complete their Duke of Edinburgh Award seNice seth'on al the foodbank as w811 as members of the local GuidelRan er rou Para 1.38 Corrtribution made by volunteers Other
Achievements and Perfornlance The foodbank has continued to support a growing number of households. Some of these households are individuals, but most are families ranging from 2 to 11 people. We have 73 households known to us who need regular support or support from time to time_ This is an increase from 49 households in the previous year. On average we are supwrting 35 households per week which is an increase from an average of 28 in the previous year. We have continued to strengthen our links with local nelworks- Bromley Borough Food Partnership, Churches, Schools and local businesses who donate or host donation drop off points. New links have been fged with the Trussell Trust. Bromley Borough Fi)odbank, the National Hygiene Bank. local charities. shops and companies. Alongside providing lood parcels, the charty has undertaken to provide support and valuable infomiation about other charities and agencies that can help these househokls. We have linked with GP social referrers. social workers and key members of staff al local schools, to ensure that the wider needs of families and individuals can be met. We have advocated for housing and referred to other charitres lo obtain bastc housin Summary of the main achievements of the chanty. identying the difference the charity's work has made to the urcumslances ol tts beneficiaries and any vrfider benefits to society as whole. Pwa1.2 Additional infomation {optional You ma choose to include further statements where relevant about.. The TTUStees are satisfied th the achievements of the foodbank are in kping with the objectives sel in the Charity's constitubon. Fund raising activities have supported the tharity to achieve its objectives. Attending local communrty events like the Hayes Fair, and the Hayes Christmas Lights has enabled the foodbank lo raise money to provKle HamFErs at Christmas, Easter Eggs and through links wrth the Hygiene Bank, cleanin9 and laundry products as well as essential toiletries. Links with schools has also achieved subslanlial donations of items at Harvest, Christmas and 'usl before the SUmFner holida NIA Achievements against objectives set Pwa 1.41 Perfomance of fundraising activities against objectives set 81.41 Investment perfonnance ainst ob'ectives Other P¥a 1.41
Financial Review Review ofthe charity's financjal position at the end of the period 121 FocKlbank costs have increased from the previous year. The needs of the Foodbank have continued to increase, particularly in temis of food price infiation. The Foodbank's own food shopping is higher and also the infiation has led to several more families needing support than the previous year. Income has increased and thankfully has increased greater than the increase in costs. The balan on the bank account has increased which means the Foodbank has a buffer equivalent lo 35 weeks of support. should there be no SLibse uenl income. The Trustees have agreed that, given the lncomelexndf(Ure of the charity, re8eNes will be held in the main account and will be based on ensuring the balance of the account doesn't fall below the equivalent of three months, ex endtture. The amount is reviewed at monthly mtings of the Lead Team whose mernrs includ8 the Charity's Treasurer and Trustees. NIA Statement explaining the policy for holding feseNes stating why they are held 1.22 Amount of reserves held Pa 1.22 Reasons for holding zero reserves Details of fund materially in deficrt Explanation of any uncertainties about the charity continuin9 as a going concern Pwa 1.22 P*8 1.24 NIA Paa 1.ZJ The Chanty relies enlirely on donations which are not always easy to predict. It is important to ensure our financial systems are robust arml regularly scnjtinised. Approval for spending 13 sought grom the Treasurer and Finance Committee before rchasin the items. Addltlonal infomiation {oplional) You ma choose lo include further statements Whe revant about". Regular contributions come from members of the local community both financial and goods,. local schools support the chafrty either financially or through donation drops and local companies and shops also offer support. The Charity takes every opportunty to apply for appropriate grants and takes part in communtty fairs to raise funds and awareness suThounding food ove locall NIA The charity's principal sources of funds {induding any fundraising) P8r8 1.47 Investment pjlicy and objectives including any social investment FM)Iicy ado ted A description of the prinapal risks faung the charity Para 1.46 The Charity's Risk Martagement Policy is reviewed annually. The principal risks facing the charity are around rsonnel as all who work at the Par8 1.46
charity are vdunleers - and also around managing resources so we have sufficient to meet demand. To ensure the charity is as well prepared as possible our operating systems and financial position are discussed at monthly meetings of the Lead Team and in strong lines of Gomrnunication with the Trustees. We confimi that there have teen no Serious Incidents that require us to Report in accordance vh the Serious Incidents Polic Other
Structure, Governance and Management Description of tharity's trusts.. Type of governing document P¥a 1.25 Trust Deed How is the chartty ¢onslituted? P? 1.25 cio Trustee selection meththjs induding details of any constitutional proviyions e.g. election to post or name of any person or body entrtled to appoint one or more trustees P*a 1.25 There musl be at least 6 Charity Trustee8 and not more than 9. Churches together in Hayes may appoint between 2 and 3 Charity Trustees and beeen 1 and 2 May appointed by the local Schools. communty in Hayes; the balan of Elected Trustees are elected by members of the CIO in eneral meelin Additional inf0mtion loptional) You ma Choose to indude further statements where relevant about." Trustees receive policies on Hearth and Safety, Safeguarding, GDPR, Financi81 Proceduies and undergo a D8S check as appropriate. They undertake 'hands on, eXperienS of the day to day running of the foodbank and rf any additional training is uired this is aan ed for individuals. 6 volunteers fom the Lead Team who are responsible for the day to day running of the foodbank and for maintaining our profile in the communty. The foodbank is part of the TransfOning Brornley Borough and has nurtured strong links with them- many of our referrals come from our school links and through local GP practices. Underpinning our work is our link with Churches To ether in Ha es. Poliues and procedures adopted for the induction and training of trustees Pwa 1.51 The challty's organisational stwcture and any wider network with which the chanty works Pwa 1.51 Relationship with any related parties Para 1.51 NIA other Reference and Administrative details Ch8 nam8 Other name the cha Uses Re Istered charit numtsr Charity's principal address Ha es Commun None 1198866 Hayes Free Chur 111 Pickhurst Lane, Hayes, Kent. BR2 7HU Foodbank, Kenl
Names of the charity trustees who manage the charity Datss acled11 not for who18 Trustee name Offictr lrfanyl Chair Name of TSOn lor body) entitled to inttru8teè ifan Mrs Rebecca Wlloughby Mrs Teresa Cheyne Mrs Caroline Lewi5 Rev Alison Smith Mr Andrew Filch February 2024- to Present February 2024- to Presenl February 2024- to Present February 2024- to present June 2024- to present Mrs Lisa Johnson-H8rper Mrs Janet Thompson Mr John Thompson Mr Jonathan Stanley Secretary 10 11 12 13 14 15 16 17 18 19 20 rat8 trustees- names of the director5 at the date the re Dir9Ctor name rtwasa roved NIA Name of trustees holding title to property belonging to the charity Tru5toe rb3m DateB acled If not fort*tho NIA
Funds held as custodian trustees on behalf of others Description of the assets WA held in this capa¢ity Name and obiecls of Ihg charity on whose behalf the assets are held and how this falls within the custodian ¢hartty's objeds WA Details of arrangements for safe custody and segregation of yuch a55ets from the Charty's own assets NIA Addltional infornialion (optionall Names and addresses of advlsers Ioptlonal informallon) Type of Name Addross adviser Treasurer Danny Wilding Name of chief exe¢utsve or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disdosure of k rsonnel details Other o tlonal information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturals) Full namels) Position leg Secretary, Chair, etc) Rebecca Wibughby Jonathan Charles Stanley Chair Secretary Date 1¥, 10. 14-
CHARITY COMMISSION FOR ENGLAND AND WALES 1198866 Receipts and payments accounts CC16a Forthe perfcrfl 01101r223 31n)3r2024 To Section A Receipts and payments furKI$ funds funds Total funds Lasiy08T A1 Receipts cpOrats Dorth( Cash & Cheques Online Card Charye in pendrg 9.083 1&071 5,571 12,5T6 18.071 ross Income or AR) 25.149 23.149 21.4103 A2 Aet an 1s•0 lablel. nvestment 4149 m•nts Fwdbank Sh(wing Card Trans8cbOTr Fee Energy Grant Chnstmas Shcwng Premises Runni 1I7Y7 18.TTT 15.231 594 IIB7 l187 411 PuNioty Change In 1292 20,301 Sub total 2ftA01 18.984 A4 Asset and Inveslm•nt rchases so0 table Sub total 20.301 20.301 18,984 Net 0freCwptslfpats) AS Transfers bètw8en lunds A6 Cash funds last year •nd Cash funds thls year end 2,41 15, 15.300 10, CCXX R1 atxwnts ISSI 1611012024
Section B Statement of assets and liabilities at the end of the period Unrestrlcted fun(ts Ie$l É Restrieted funds n•ar&st t Endowment funds J n•aMt£ 81 Cash funds t5, Qbrwtion5 TrXIi barted Total eash funrts 1&31¥J Unrtstricted RestCted funth J nrtE Endovffiient funds to nearest£ fund towhich CosiiopOonaO Currgnivalu• FUdjh1 Cur¥pntv4lue 84 Assets retsined lor the ¢h4rity's own use Fund lo which NJnounl due orKJl Vknen d¥e B5 Liabillttes &gned by one ortD trustels on bthaff ofall the tru$tres SvJnatuTe Print Name Date of rov81 1S/IG/z jdiol29- CCXX R2 tKwutrt3 ISSI 1511012024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustse&l members of Hayes Commwmty FoodbanK Kent On accounts for thg year anded 31IOY2024 Charlty no (If any) 1198866 Set out on page I re to the trustees on my examination of the accounts of atJve d)arity nhe Trust"> for year ended 31103r2024. Responsibilrlles and As the chanty trustees of Trust. you are responsible for the preparation basls of report ofthe accwnts in acc(thnce with the requirements of4he Charities Act 2011 ('the Acr). I rewrt in reswt of my examination of the Tnjst's accourrts carried out under SeCn 145 of ttse 2011 Act and in carrying out my examination. I have followed the applicable Direcbons gNen by the Charity Commission under Sect 14515)Ib) ofthe Ac I have completed my examinatton. I confim that no material mattets have come to my attents.on (other than that disclosed belvw") in connection with examin*iLM ¥¥hich gives me caLtse to bele that in, any material Independent examinerfs statement accounb.ng e0rd$ were r)ot kept in accordance wilh section 130 of the Aca or I have no con¢em$ and have come a0&% no other matters in connection with t examination to which attention sh¢xJld te drawn in order to enable a prOr understanding of accourrts to reached. . Pknse dd8te the OrdS in the brackets rfthey (k) not 8ppty. Slgned.. 1411012024 Stuart Sw Relevant prolesslonal qualificalionlsl or body Illany): Address: 33 Ha¥rththe Road, Hayes Bromley, Kent BR2 7DY IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of Ghanty acccMJnts'. directions and guidan for examiners). Give here brief details of any items that the examlner wish08 to disGlose. l am involved with the charity as a supporter, volunteer and also a member of the finance sutKommittee but l am not a Trustee of the charity, and I have not n directly involved in the preparation of the a¢xounts and l am not related to a Trustee or person of infiuence within the charity. IER October 2018