K COMMUNITY FOUNDATION Charity Registration number: 1198856 Trustees Annual Report and Accounts For the Period 06/05/2022 to 31/03/2023 ## Contents Charity Information .................................................................................................. 2 Trustees’ Annual Report ............................................................................................ 4 Financial Review ...................................................................................................... 6 Financial Statements ............................................................................................... 7 K Community Foundation Annual Report 2023 1 ## Charity Information K Community Foundation (KCF) is a registered charity. Registered number 1198856. ## **Correspondence address** 23 Hathaway Gardens, Basingstoke, RG24 9BF ## **Email** contact@kcommunityfoundation.org ## **Telephone** +44 7825640015 ## **Legal Structure** K Community Foundation is a Charitable Incorporated Organisation (CIO) with a foundational model. ## **Objectives** The objects of the CIO as per its constitution are: world as the trustees shall determine through the provision of financial support, food, clothing, toiletries, essential household items and guidance on accessing linked social support. This object includes collaboration with other Charities. the victims of war, natural disaster, trouble, catastrophe or other kinds of disaster through the provision of money (or other means deemed suitable) for individuals, bodies, organisations and/or countries a�ected. ## **Reference and Administrative Information** There were a total of 7 Trustees appointed since the Charity was registered on 6 May 2022 and remained in post for the period of this report. Most recently, 2 Trustees have resigned and one new Trustee was appointed on 1 July 2024. After the founding trustees, the Charity’s constitution states that every trustee will be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. K Community Foundation Annual Report 2023 2 New trustees will be selected by the Board of Trustees based on the skills, knowledge and experience needed for the e�ective administration of the CIO. |**TRUSTEE**|**APPOINTED**|**RESIGNED**| |---|---|---| |DR TAHIR AKBAR – EXECUTIVE DIRECTOR|06/05/2022|| |MR SAQULAIN FIRDOOSE CHINTAMANI SUBHAN|06/05/2022|| |MS. NOORIAN RIAZ – GENERAL SCRETARY|06/05/2022|| |DR AKIF BARLAS – TREASURER|06/05/2022|| |MR SAQIB ALIQURESHI|06/05/2022|| |MR ABID USMAN KHALID|06/05/2022|01/07/2024| |DR ADAM RAZACK|06/05/2022|01/07/2024| |MS. SHAHNAZ DIN|01/07/2024|| ## Bankers: Co-operative Bank Accountant (voluntary): Cadbury and Jones Ltd, Avicenna House, 258-262 Romford Rd, London, E7 9HZ ## **Structure, governance and management** Commission’s general guidance on public benefit when reviewing the Charity’s aims and objective and in planning future activities. The Foundation maintains a comprehensive suite of policies, including: Adult Safeguarding Child Safeguarding Bullying & Harassment Code of Conduct Complaints Data Protection Equal Opportunities Health & Safety Volunteer Policy ## **Financial Review** The charity's gross income of £19,230 for the period ended 31 March 2023 is below the independent examination threshold of £25,000. The trustees have prepared the accounts in accordance with the applicable requirements. ## **Statement of Trustee Responsibilities** The Trustees are responsible for ensuring that proper accounting records are maintained, which accurately reflect the financial position of the charity at any time. This responsibility enables the Trustees to ensure that the financial statements comply with the Charities Act 2011 and relevant regulations. The Trustees are also responsible for safeguarding the charity's assets and taking reasonable steps to prevent and detect fraud and other irregularities. K Community Foundation Annual Report 2023 3 ## Trustees’ Annual Report the accounts of the K Community Foundation (KCF) for the year ending 31 March 2023. Recommended Practice “Accounting and Reporting by Charities” (SORP revised 2021). ## **Activities** Commission (6 May 2021) and we are proud to have raised funds through fundraising activities, webpage donations and grants that enabled the charity to support multiple beneficiaries through the provisions of food and self-care items. weekly meals. During the period of this report, KCF was awarded 2 grants and completed a Trustee and Volunteer Group Hike that raised money via JustGiving. Food provisions: - Weekly Tuesday Supper Club – providing hot meals for homeless/people from low-income backgrounds. - Weekly Monday lunches for pre-school children from low income earning backgrounds- identified by East Berkshire Social Services at St Lukes Community Centre, Norfolk Road, Maidenhead. - School holiday lunches – providing lunches during school holidays for children who depend on free school lunches during term time. These children have been identified through the local social services in collaboration with the Brett Foundation. - School term time meals for children from low-income families - Food Parcels for families living in Poverty – monthly supporting fellow charity – Sadaqa. - Ad hoc/Emergency food parcels on request e.g. from social services Self-care/item provisions: Providing essential personal/household items (to homeless/low-income families/refugees/asylum seekers): - Clothing - Blankets - Sleeping bags - Other household items (self-care packs) K Community Foundation Annual Report 2023 4 Fundraising activities: - 15 October 2022 -JustGiving fundraising hike – Peak District- raised £3,651 (deposited 7 November 2022) - Webpage donations - Grant applications (see below) Grant applications: - 2 August 2022 – Bayliss Trust awarded £2,500 - 30 December 2022 - Prince Philip Trust Foundation awarded £1,000 ## **Future Plans** Charity Objectives - - Continue collaboration with other registered charities - KCF currently has a service level agreement & contract with partner organisation Global Helping Hands (GHH) to support refugees financially Fundraising/Finances - Apply for further grants - Organise further fundraising activities - Sponsored events - Update charity webpage - Claim Gift Aid - Develop a reserves policy ## Administrative: - Review and update Charity’s constitution The above report has been prepared in accordance with the applicable provisions of the Charities Act 2011 and in accordance with the Charities SORP (FRS 102). Signed on behalf of the board of trustees Dr Mohammed Tahir Akbar Chair of Trustees Date: 3/9/24 K Community Foundation Annual Report 2023 5 ## Financial Review on page 7. £13,555. During the year, two discretionary grants were awarded, amounting to £3,500. The remaining income was derived from donations. K Community Foundation Annual Report 2023 6 ## Financial Statements ## **Statement of Financial Activities For the year ended 31 March 2023** ||||**Unrestricted**|**Restricted**|**Total Funds**| |---|---|---|---|---|---| ||||**Funds**|**Funds**|| ||||**2023**|**2023**|**2023**| ||**Notes**||**£**|**£**|**£**| |**Income and endowments from:**|||||| |Charitable activities||4|19,230|0|19,230| |**Total**|||19,230|0|19,230| |**Expenditure on:**|||||| |Charitable activities||5|5,675 0|0|5,675| |**Total**|||5,675|0|5,675| |**Net movement in funds**|||13,555|0|13,555| |**Reconciliation of funds:**|||||| |Total funds brought forward|||0|0|0| |Incoming resources|||19,230|0|19,230| |Outgoing resources|||(5,675)|0|(5,675)| |**Total funds carried forward**|||13,555|0|13,555| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. K Community Foundation Annual Report 2023 7 ## **K Community Foundation Balance Sheet As at 31 March 2023** |**Notes**
**Fixed assets:**
Tangible assets
**Total**
**Current Assets**
Debtors
Cash at bank
**Total**
**Creditors**
Amounts falling due in less than 1 year
**Total**
**Net current assets**
**Total assets less liabilities**
**The funds of the charity:**
General funds
**Total funds**|**2023**
**£**
0| |---|---| ||0
0
13,555| ||13,555
0| ||0| ||13,555| ||13,555| ||13,555| ||13,555| The trustees declare that they have approved the trustees' report and accounts. The trustees confirm that they have complied with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. As the charity's gross income is below £25,000, an independent examination has not been undertaken. These accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011 and the Charities SORP (FRS 102). These accounts were approved by the trustees and signed on their behalf by Dr Mohammed Tahir Akbar Chair of Trustees Date: 3/9/24 K Community Foundation Annual Report 2023 8 ## **K Community Foundation Notes to The Accounts For the year ended 31 March 2023** ## **1 Accounting policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The charity constitutes a public benefit entity as defined by FRS102. ## **Fund accounting** |Unrestricted funds|These are available for use at the discretion of the| |---|---| ||trustees in furtherance of the general objects of the| ||charity.| |Designated funds|These are unrestricted funds earmarked by the| ||trustees for particular purposes.| |Restricted funds|These are available for use subject to restrictions| ||imposed by the donor or through terms of an appeal.| K Community Foundation Annual Report 2023 9 ## **K Community Foundation Notes to The Accounts For the year ended 31 March 2023** ## **Income** - Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. - Income with related expendit Where income has related expenditure the income and related expenditure is reported gross in the SoFA. - Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the Charity has received the income. - Tax reclaims on Income from tax reclaims is included in the SoFA at donations and gifts the same time as the gift/donation to which it relates. Donated services These are only included in income (with an and facilities equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. The value of any volunteer help received is not included in the accounts. Volunteer help included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluation of revaluing investments to market value at the end of fixed assets the year. Gains/(losses) on This includes any gain or loss on the sale of investment assets investments. K Community Foundation Annual Report 2023 10 ## **K Community Foundation Notes to The Accounts For the year ended 31 March 2023** ## **Expenditure** Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. - Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. - Expenditure on charitable These comprise the costs incurred by the Charity in activities the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs. - Grants payable All grant expenditure is accounted for on an actual paid basis. - Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. - Other expenditure These are support costs not allocated to a particular activity. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Trade and other debtors** Trade and other debtors are recognised at the settlement amount due after any ## **Cash and cash equivalents** Cash and cash equivalents comprise cash at bank and on hand, demand deposits K Community Foundation Annual Report 2023 11 **K Community Foundation Notes to The Accounts For the year ended 31 March 2023** ## **Trade and other creditors** Short term creditors are measured at the transaction price. Other creditors and ## **Leased assets** Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straightline basis. ## **Statement of cash flows** The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity ## **2 Company status** The organisation is a Charitable Incorporated Organisation and consequently does not have share capital. In the event of the charity being wound up the liability of members towards the assets of the charity is limited to £10. The members of the charity are the trustees named on page 3. K Community Foundation Annual Report 2023 12 ## **K Community Foundation Notes to The Accounts For the year ended 31 March 2023** ## **3 Statement of Financial Activities - prior year** This is the Charity's first year of activity ## **4 Income from charitable activities** |**Income and endowments from:**
Regular Donations
Grant Income
Just Giving Event
Just Giving Generic
Website donation
**Total**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
3,249
0
3,249
3,500
0
3,500
3,651
0
3,651
5,368
0
5,368
3,461
0
3,461
19,230
0
19,230| |---|---| ## **5 Expenditure on charitable activities** |**Unrestricted**
**Funds**
**2023**
**£**
**Expenditure on:**
Self care item purchase
92
Advertising/Promotional
632
Charitable Contributions - gifts/sweets
60
Equipment
140
Ingredients
3,471
Payment for hot meals
1,281
**Total**
5,675|**Unrestricted**
**Funds**
**2023**
**£**
**Expenditure on:**
Self care item purchase
92
Advertising/Promotional
632
Charitable Contributions - gifts/sweets
60
Equipment
140
Ingredients
3,471
Payment for hot meals
1,281
**Total**
5,675|**Restricted**
**Funds**
**Total Funds**
**2023**
**2023**
**£**
**£**
0
92
0
632
0
60
0
140
0
3,471
0
1,281
0
5,675| |---|---|---| ||5,675|| ## **6 Grant income** The charity received grants of £2,500 from the Louis Baylis Charitable Trust and £1,000 from The Prince Philip Trust Fund, both to support its activities. ## **7 Related party disclosures** ## _Controlling party_ The charity is managed by the trustees; thus no single party controls the organisation. K Community Foundation Annual Report 2023 13