2025-03-31-accounts - Hargrave Hall Community Association

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Trustees’ Annual Report for the period

From 1 April 2024 to 31 March 2025 Charity name: Hargrave Hall Community Association

Charity registration number: 1198834

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	HHCA provides in its constitution that its objects are: (1) to promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; (2) to establish, or secure the establishment of, Hargrave Hall Community Centre and to maintain and manage the same (whether alone or in cooperation with any statutory authority or other person or body) in furtherance of the objects; (3) to promote such other charitable purposes as may from time to time be determined. The CIO (i) shall be non- party in politics and non-sectarian in religion and (i) may only carry out campaigning and political activity in support of its charitable purposes and in accordance with all relevant law. The area of benefit (“area of benefit”) shall be North Islington (and in particular Junction, Hillrise and Tollington wards), and the neighbouring areas of Haringey and Camden within the boundary as set out on the map in Appendix A to its constitution.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	HHCA manages Hargrave Hall, Harry Rice Hall and Girdlestone Community Centre, which are made available to a variety of groups and other users for the benefit of the local community. All halls host a complex and valuable variety of community groups serving the needs of many different members of the local community. Many of the activities are offered at no or a reduced cost and target specific areas of the local community which have a particular need of specialised services HHCA

		serves people of many different class, ethnic and racial backgrounds within the local community. Hargrave Hall Community Centre (HH) Groups include music groups, church groups, fitness groups, Archway to Recovery, Whittington Health NHS Trust, Children’s birthday, wedding parties and funeral wakes and charity events often use Hargrave Hall. HH runs: • The Holiday Activities Food Programme (HAF) during Easter, Summer and Christmas School Holidays. This is open to all children enrolled in school aged between 4 to 16 years old who received benefits related free school meals, have an Education Health Care Plan (EHCP) or are referred by a social worker, family support working or other professionals. • Friday Socials (winter warm room) free art classes (both adult and children) hot meals and refreshments, hygiene packs and bingo – all free and open to all who walk in. • Community Pantry offering food (fresh, frozen and long life produce) every week, free to all. Girdlestone Community Centre (GCC) Groups include Girdlestone Food Coop, Archway Upcycle and Third Age Art group. Children’s birthday parties, wakes and social gathering. Harry Rice Hall (HR) Groups include prenatal classes, children after school education clubs and senior yoga. Children’s birthday, wedding parties often use Harry Rice. HR runs: • The Holiday Activities Food Programme (HAF) during Easter, Summer and Christmas School Holidays. This is open to SEND children enrolled in school aged between 4 to 7 years old who are referred by a social worker, family support working or other professionals. • Coffee & Company; a weekly support group which offers a warm space to meet others in the community and collect essential food supplies for free
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have regard to the guidance on public benefit issued by the Charity Commission when exercising any powers and duties to which the guidance is relevant.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our services across the three centres have remained steady throughout the year, continuing to meet the diverse needs of our community. One of our key achievements has been the successful delivery of our SEND (Special Educational Needs and Disabilities) holiday playscheme as part of the HAF (Holiday Activities and Food) programme at Harry Rice Hall. This initiative has provided tailored support to children who previously faced barriers to accessing playschemes during school holidays. Parents have reported a significant improvement in their children's social development and overall well- being, highlighting the positive impact of this provision. Our Friday Social has also expanded, now welcoming an average of 70 service users per week. This initiative has provided a vital space for social interaction, reducing isolation and strengthening community ties. In addition to service delivery, we have invested significantly in essential maintenance and upgrades across our three centres, enhancing accessibility and community experience. Key improvements include: • A new garden layout and kitchen at Harry Rice Hall, improving facilities for group activities and food provision. • The removal of window grates and repainting of the lower hall at Hargrave Hall, creating a more welcoming space. • The installation of a green wall at Girdlestone Community Centre, contributing to a more sustainable and aesthetically pleasing environment. These developments reflect our ongoing commitment to improving the spaces we manage, ensuring they remain safe, welcoming, and well-equipped for the communities we serve. Recognising the financial strain many in our community are facing, and after freezing rate the previous year the board made the decision increase hall hire rates between 2% to 3.5% (subject to type of booker). This decision has allowed local groups to continue their activities without the burden of rising costs, ensuring our halls remain accessible to everyone for social gatherings, workshops, and events.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During the year, the charity’s receipts were lower than total payments, resulting in an apparent deficit for the period. This position is primarily the result of timing differences between the receipt and expenditure of grant funding across financial years, rather than an underlying structural shortfall. In the previous financial year, the charity received a lump sum of grant funding which was not spent until the current reporting period. As a result, a significant proportion of expenditure in this year relates to activities funded by income recognised in the prior year. In addition, the charity delivered its Easter Holiday Activities and Food (HAF) playscheme towards the end of the financial year. The associated costs were incurred and paid before 31 March; however, the related grant income was not received until the following financial year. This further contributed to expenditure appearing higher than income at the year end. A successful period of maintaining income from hire charges and through successful funding applications, together with prudent financial management, has resulted in the charity holding sufficient unrestricted funds at the year end. These funds have been carried forward and are available to support the planned activities of HHCA during the coming year. Trustees are satisfied that the charity remains financially stable, with adequate cash reserves to meet its ongoing commitments and to continue delivering services for the benefit of the community.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Though our funding of services remained stable, HHCA relies on hire charges from a number of users as its source of income for core costs. The reserve policy is to maintain funds from hire charges equivalent to 6 months’ worth of expected core expenditure (not including discretionary expenditure on maintenance and renovation or expenditure that is to be fully funded by grants.
Amount of reserves held	Para 1.22	£20,000 based on current levels of expenditure
Reasons for holding zero reserves	Para 1.22	N/A

Details of fund materially in deficit	Para 1.24	See explanation about regarding apparent receipts and payments deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns about the charity continuing as a going concern.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM. Additional trustees (not exceeding the maximum number) may be elected by members or appointed by the charity trustees other than at an AGM but their appointment will run only until the next AGM

Reference and Administrative details

Charity name	Hargrave Hall Community Association (HHCA)
Other name the charity uses	Hargrave Hall Community Centre Harry Rice Hall Girdlestone Community Centre
Registered charity number	1198834
Charity’s principal address	Hargrave Hall Community Centre Hargrave Road London N19 5SP

Names of the charity trustees who manage the charity

Trustee name Philip Whale Janice Tucker James Williams Bob Down Ikko Evens	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Chair		Members of the Charityat AGM
	Treasurer		“
			“
			“
			“

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Philip John Whale
	Chair
	27/01/2026
	27/01/2026

Hargrave Hall Community Centre

INDEPENDENT EXAMINER’S REPORT FOR THE PERIOD ENDED 31 March 2025

Independent examiner’s report to the trustees of Hargrave Hall Community Centre

I report to the trustees on my examination of the accounts of Hargrave Hall Community Centre for the period ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Anthony Epton BA FCA CTA FCIE Goldwins Chartered accountants 75 Maygrove Road West Hampstead London NW6 2EG

Hargrave Hall Community Centre Receipts and Payments Account For the period ended 31 March 2025

Note Receipt from: Hall hire Grants and awards Services Miscellaneous income Total receipts Payment on: Insurance Repair and maintenance Telephone Printing, postage and stationary Equipment Computer expenses Cleaning and caretaking Advertising Subscriptions Independent examiner fee Professional fees Payroll Staff salaries Staff pension costs Office expenses Travel and Subsistence Cost of Sales General expenses Total payments Net (payments)/receipts Add/Less change in non cash assets and liablities Total funds brought forward Total funds carried forward	Unrestric ted Funds £ 60,465 8,205 52,849 2,996	2025 Total Funds £ 60,465 8,205 52,849 2,996 124,515 977 27,617 703 72 2,466 239 8,957 497 1,903 1,931 - 1,252 97,355 3,506 381 865 - 1,516 150,237 (25,722) 14,796 61,339 50,413	2024 Total Funds £ 54,697 1,832 64,552 746
	124,515		121,827
	977 27,617 703 72 2,466 239 8,957 497 1,903 1,931 - 1,252 97,355 3,506 381 865 - 1,516		851 4,694 1,536 142 5,465 456 9,884 339 1,468 1,016 1,712 3,635 68,977 1,995 1,069 2,561 613 790
	150,237		107,203
	(25,722) 14,796 61,339 50,413		14,624 1,796
			44,919
			61,339

Hargrave Hall Community Centre Balance Sheet As at 31 March 2025

Cash funds Other monetary assets Liabilities Accrued expense Other Creditors Refundable deposits Investment assets Equipment assets TSB account Petty cash Hall Hire Other debtors	2025 49,743 670 50,413 25,715 25,715 4,821 880 8,535 23,552 32,967	2024 60,669 670
		61,339
		17,389
		17,389

		4,821
		880 6,961 16,442
		24,283

Approved by the board on and signed on their behalf

Philip Whale

Trustee

Charity No: 1198834