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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023 to 31 March 2024 Charity name: Hargrave Hall Community Association

Charity registration number: 1198834

Objectives and Activities

SORP reference
Summary of the
purposes of the
charity as set out in its
governing document		 Para 1.17 HHCA provides in its constitution that its objects
are:
(1) to promote the benefit of the inhabitants of the
area of benefit without distinction of sex, sexual
orientation, age, disability, nationality, race or of
political, religious or other opinions, by associating
together the said inhabitants and the statutory
authorities, voluntary and other organisations in a
common effort to advance education and to provide
facilities in the interests of social welfare for
recreation and leisure-time occupation with the
object of improving the conditions of life for the said
inhabitants;
(2) to establish, or secure the establishment of,
Hargrave Hall Community Centre and to maintain
and manage the same (whether alone or in co-
operation with any statutory authority or other
person or body) in furtherance of the objects;
(3) to promote such other charitable purposes as
may from time to time be determined.
The CIO (i) shall be non-party in politics and non-
sectarian in religion and (i) may only carry out
campaigning and political activity in support of its
charitable purposes and in accordance with all
relevant law. The area of benefit (“area of benefit”)
shall be North Islington (and in particular Junction,
Hillrise and Tollington wards), and the neighbouring
areas of Haringey and Camden within the boundary
as set out on the map in Appendix A to its
constitution.
Summary of the main
activities in relation to
those purposes for
the public benefit, in
particular, the
activities, projects or
services identified in
the accounts.		 Para 1.17 and
1.19		 Previously,
the
charity
operated
as
an
Unincorporated Association under registration
number 1077926. For the year ending 2023, we
filed accounts under this registration. The current
account, 1198834, was filed as dormant.
HHCA manages Hargrave Hall, Harry Rice Hall and
Girdlestone Community Centre, which are made
available to a variety of groups and other users for
the benefit of the local community.
All halls host a complex and valuable variety of
community groups serving the needs of many
different members of the local community. Many of
the activities are offered at no or a reduced cost and
target specific areas of the local community which
have a particular need of specialised services.
HHCA serves people of many different class, ethnic
and racial backgrounds within the local community.
Hargrave Hall Community Centre (HH)
Groups include music groups, church groups,
Archway
to
Recovery,
Alzheimer’s
Society,
Whittington Health NHS Trust, Children’s birthday,
wedding parties and funeral wakes and charity
events often use Hargrave Hall.
HH runs:
• The Holiday Activities Food Programme (HAF)
during Easter, Summer and Christmas School
Holidays. This is open to all children enrolled in
school aged between 4 to 16 years old who
received benefits related free school meals, have
an Education Health Care Plan (EHCP) or are
referred by a social worker, family support working
or other professionals.
• Friday Socials (winter warm room) free art classes
(both
adult
and
children)
hot
meals
and
refreshments, hygiene packs and bingo – all free
and open to all who walk in.
Girdlestone Community Centre (GCC)
Groups include Girdlestone Food Coop, Archway
Upcycle and Third Age Art group. Children’s
birthday parties, wakes and social gathering.
Harry Rice Hall (HR)
Groups include prenatal classes, children after
school education clubs and senior yoga. Children’s
birthday, wedding parties often use Harry Rice.
HR runs:
• The Holiday Activities Food Programme (HAF)
during Easter, Summer and Christmas School
Holidays. This is open to SEND children enrolled in
school aged between 4 to 7 years old who are
referred by a social worker, family support working
or other professionals.
Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity
Commission on public
benefit		 Para 1.18 The trustees have regard to the guidance on public
benefit issued by the Charity Commission when
exercising any powers and duties to which the
guidance is relevant.

Achievements and Performance

SORP reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.		 Para 1.20 Our services across the three centres have
steadily expanded throughout the year, offering
more options to meet the needs of our community.
One of our key achievements has been the
implementation of a SEND (Special Educational
Needs and Disabilities) holiday playscheme as
part of the HAF (Holiday Activities and Food)
provision at Harry Rice Hall. This initiative has
enabled us to provide tailored support to 15
children per day who previously faced barriers to
accessing playscheme services during school
holidays. Parents have shared how this has made
a significant difference in their children's social
development and overall well-being.
We launched a 10-week Winter Warm Room
initiative, which due to the overwhelming demand
from our service users, it has now become a
permanent feature every Friday, thanks to
continued support from The National Lottery. The
service benefits a diverse group of users, from
families and single working people to elderly and
vulnerable individuals who rely on the space for
warmth, companionship, and social connection.
This initiative has played a crucial role in reducing
social isolation and promoting mental well-being
during throughout the year.
We continued working on the exterior replacing an
old chain link fence with a new wooden one and
installed various planters and a potting shed in the
garden. We are now launching the 'Archway
Green Fingers' weekly gardening club. This
initiative will engage local residents, offering them
a chance to learn gardening skills and improve
their mental well-being. We expect this club to
foster
social
connections
while
promoting
environmental sustainability. Additionally, it will
support environmental sustainability by providing
herbs and spices for the Friday Social Club and
holiday playscheme service users.
Recognising the financial strain many in our
community are facing, the board made the
decision to freeze hall hire rates at last year’s
levels. This decision has allowed local groups to
continue their activities without the burden of rising
costs, ensuring our halls remain accessible to
everyone for social gatherings, workshops, and
events.
Finally, we made several improvements to the
Upper Hall, including the installation of a new
kitchenette to better serve our users. This upgrade
has enhanced the experience for community

groups and events, providing them with better facilities to host activities that bring people together.

Review of the charity’s
financial position at the
end of the period		 Para 1.21 A successful period of maintaining income from
hire charges and through successful funding
applications
while
maintaining
levels
of
expenditure has resulted in a very favourable level
of funds carried forward. These are now available
to support the planned activities of HHCA during
the coming year.
Statement explaining
the policy for holding
reserves stating why
they are held		 Para 1.22 Though our funding of services has increased over
the year HHCA relies on hire charges from a
number of users as its source of income for core
costs. The reserve policy is to maintain funds from
hire charges equivalent to 6 months’ worth of
expected
core
expenditure
(not
including
discretionary expenditure on maintenance and
renovation).
Amount of reserves
held		 Para 1.22 £14,000 based on current levels of expenditure
Reasons for holding
zero reserves		 Para 1.22 N/A
Details of fund
materially in deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 There are no concerns about the charity
continuing as a going concern.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity constituted?
(e.g unincorporated association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees		 Para 1.25 Elected at AGM. Additional trustees (not
exceeding the maximum number) may
be elected by members or appointed by
the charity trustees other than at an
AGM but their appointment will run only
until the next AGM

Reference and Administrative details

Charity name Hargrave Hall Community Association (HHCA)
Other name the charity uses Hargrave Hall Community Centre
Registered charity number 1198834
Charity’s principal address Hargrave Hall Community Centre
Hargrave Road
London
N19 5SP

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Philip Whale Chair Members of the Charity
at AGM
Jan Tucker Treasurer “
Ian Baker “
James Williams “
Bob Dowd “

Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the assets are held and
how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Philip John Whale

Chair
17 October 2024
17 October 2024

Hargrave Hall Community Centre

INDEPENDENT EXAMINER’S REPORT FOR THE PERIOD ENDED 31 March 2024

Independent examiner’s report to the trustees of Hargrave Hall Community Centre

I report to the trustees on my examination of the accounts of Hargrave Hall Community Centre for the period ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Anthony Epton BA FCA CTA FCIE Goldwins Chartered accountants 75 Maygrove Road West Hampstead London NW6 2EG

18 October 2024

Hargrave Hall Community Centre Receipts and Payments Account For the period ended 31 March 2024

Note
Receipt from:
Hall hire
Grants and awards
Services
Miscellaneous income
Total receipts
Payment on:
Insurance
Repair and maintenance
Telephone
Printing, postage and stationary
Equipment
Computer expenses
Cleaning and caretaking
Advertising
Subscriptions
Independent examiner fee
Professional fees
Payroll
Staff salaries
Staff pension costs
Office expenses
Travel and Subsistence
Cost of Sales
General expenses
Total payments
Net (payments)/receipts
Add/Less change in non cash assets and liablities
Total funds brought forward
Total funds carried forward		 Unrestric
ted
Funds
£
54,697
1,832
64,552
746		 2024
Total
Funds
£
54,697
1,832
64,552
746
121,827
851
4,694
1,536
142
5,465
456
9,884
339
1,468
1,016
1,712
3,635
68,977
1,995
1,069
2,561
613
790
107,203
14,624
1,796
44,919
61,339		 2023
Total
Funds
£
54,938
12,306
24,511
93
121,817 91,848
851
4,694
1,536
142
5,465
456
9,884
339
1,468
1,016
1,712
3,635
68,977
1,995
1,069
2,561
613
790		 769
5,522
1,641
72
1,691
288
10,450
252
1,115
1,140
4,511
1,772
36,822
1,293
396
1,234
1,808
598
107,203 71,376
14,614
1,796
44,919
61,339		 20,472
(10,160)
34,607
44,919

Hargrave Hall Community Centre Balance Sheet As at 31 March 2024

Cash funds
Other monetary assets
Liabilities
Accrued expense
Other Creditors
Investment assets
Equipment assets
TSB account
Petty cash
Hall Hire
Other debtors
Refundable deposits		 2024
60,669
670
61,339
17,389
17,389
4,821
880
6,961
16,442
24,283		 2023
£
44,599
320
44,919
8,854
8,854
4,821
880
1,832
1,766
4,478

Approved by the board on and signed on their behalf by:

18 October 2024

Philip Whale

Trustee

Charity No: 1198834

Hargrave Hall Community Centre

INDEPENDENT EXAMINER’S REPORT FOR THE PERIOD ENDED 31 March 2024

Independent examiner’s report to the trustees of Hargrave Hall Community Centre

I report to the trustees on my examination of the accounts of Hargrave Hall Community Centre for the period ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Anthony Epton BA FCA CTA FCIE Goldwins Chartered accountants 75 Maygrove Road West Hampstead London NW6 2EG

18 October 2024

Hargrave Hall Community Centre Receipts and Payments Account For the period ended 31 March 2024

Note
Receipt from:
Hall hire
Grants and awards
Services
Miscellaneous income
Total receipts
Payment on:
Insurance
Repair and maintenance
Telephone
Printing, postage and stationary
Equipment
Computer expenses
Cleaning and caretaking
Advertising
Subscriptions
Independent examiner fee
Professional fees
Payroll
Staff salaries
Staff pension costs
Office expenses
Travel and Subsistence
Cost of Sales
General expenses
Total payments
Net (payments)/receipts
Add/Less change in non cash assets and liablities
Total funds brought forward
Total funds carried forward		 Unrestric
ted
Funds
£
54,697
1,832
64,552
746		 2024
Total
Funds
£
54,697
1,832
64,552
746
121,827
851
4,694
1,536
142
5,465
456
9,884
339
1,468
1,016
1,712
3,635
68,977
1,995
1,069
2,561
613
790
107,203
14,624
1,796
44,919
61,339		 2023
Total
Funds
£
54,938
12,306
24,511
93
121,817 91,848
851
4,694
1,536
142
5,465
456
9,884
339
1,468
1,016
1,712
3,635
68,977
1,995
1,069
2,561
613
790		 769
5,522
1,641
72
1,691
288
10,450
252
1,115
1,140
4,511
1,772
36,822
1,293
396
1,234
1,808
598
107,203 71,376
14,614
1,796
44,919
61,339		 20,472
(10,160)
34,607
44,919

Hargrave Hall Community Centre Balance Sheet As at 31 March 2024

Cash funds
Other monetary assets
Liabilities
Accrued expense
Other Creditors
Investment assets
Equipment assets
TSB account
Petty cash
Hall Hire
Other debtors
Refundable deposits		 2024
60,669
670
61,339
17,389
17,389
4,821
880
6,961
16,442
24,283		 2023
£
44,599
320
44,919
8,854
8,854
4,821
880
1,832
1,766
4,478

Approved by the board on and signed on their behalf by:

18 October 2024

Philip Whale

Trustee

Charity No: 1198834