**End of Year Trustee’s Report**
## **for Clwb Hwyl Henryd for the period 01/04/2022 to 31/03/2023**
Trustees report:
At the previous AGM on 10 Nov 2021 it was agreed to convert Clwb Hwyl Henryd to being a CIO (Charitable Incorporated Organisation). The conversion was successfully registered with the Charity Commission on 4 May 2022 with Patrick (Paddy) Walsh, Gwil Prydderch and Shereen Roberts as the first three Trustees. Jenny Bellis was added as a Trustee in June 2022. The constitution requires one third of the Trustees to retire each year, but they are available for immediate re-election if they so wish. Our registration said that Paddy Walsh would be first to retire.
The CIO was registered as a charity with HMRC on 4 Jan 2023.
The first financial period ended on 31 March 2023 and the financial report must be submitted to the Charity Commission by 31 January 2024.
There are currently 36 families who are members of Clwb Hwyl as they send their children there. Three of the Trustees don’t have children attending Clwb but are members because they are ‘interested in furthering its purposes’ (clause 9 (1) (a) of the constitution). This gives a membership of 39. Quorum for an AGM is the greater of 5% or 3 members, so in this case it is 3 members.
Staff who don’t have children using Clwb are Associate members and not entitled to vote.
We can have up to 12 Trustees and must have at least 3. The work involved is not onerous so it is hoped there will be some more volunteers.
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Clwb Hwyl Henryd **On accounts for the year** 31/03/2023 **Charity no** 1198822 **ended (if any) Set out on pages** N/A
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:** F.Travis **Date:** 31/01/2024
**Name:** Ffion Travis **Relevant professional** BA(hons) **qualification(s) or body (if any): Address:** C/O Clwb Hwyl Henryd Ysgol Llangelynnin Conwy, LL32 8YB
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
**Give here brief details of** N/A **any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**
**End of Year Accounts for Clwb Hwyl Henryd for the period 01/04/2022 to 31/03/2023**
|Opening Balance
**Income**
Fees
RPW Grant
Childcare Grant
Fundraising
Misc
**Total Income**
**Expenditure**
Staff Wages
Payroll
Rent
Insurance
RPW Grant Items
Childcare Grant Items
Equipment
DBS checks
Memberships
Food
Admin
Training
Bank Charges
Misc
**Total Expenditure**
**SURPLUS/(DEFICIT)**
Carry forward balance
Total balance|**Unrestricted Funds**
449.09
£
21,475.40
£
53.40
£
234.39
£
**21,763.19**
**£**
16,361.28
£
341.50
£
440.00
£
495.97
£
378.90
£
737.37
£
6.50
£
30.00
£
729.69
£
44.60
£
226.80
£
59.10
£
183.69
£
**20,035.40**
**£**
**1,727.79**
**£**
2,176.88
£
4,004.44
£|**Restricted Funds**
-
£
1,515.61
£
2,531.99
£
**4,047.60**
**£**
1,515.61
£
704.43
£
**2,220.04**
**£**
**1,827.56**
**£**
1,827.56
£|
|---|---|---|
## _**Approved on behalf of the trustees:**_
…Trustee………………31/01/2024…………
……………………………………………..
…………..
_Signed_
_Position_
_Date_