2024-08-31-accounts

Chairpersons Update

ECA AGM

Saturday 21[st] September

Welcome and Thanks:

• Thank you to Kirsty and Darren who have stepped down.

• I was interim Chair and have been voted / agreed to hold the position permanently. Welcome to Marianna who has joined the trustees as Deputy Chair and will be helping to drive the fundraising and grant application process.

• Introduce Jane, Treasurer, Helen, Secretary, and Kim, Safeguarding Lead.

• Our board are all volunteers, who conduct our role on a purely voluntary basis.

Achievements:

• Best ever year for fundraising – almost double the amount raised in the 23/24 year

• Facilitating a wide variety of fundraisers so hopefully throughout the year there will be things that everyone wants to / can be involved in.

• Improving the structure and organisation of the charity and putting more procedures in place due to the increase in size of the number of students and amount of funds that we want to raise

• Providing more updates and more clarity on where the funds are being spent

• Distinguishing between the ECA fundraising and the DWC fundraising – whilst we facilitate the DWC fundraising with the use of our account and treasurer and team of trustees to help with various required tasks, we are separate to the DWC and it is only a part of what we support in our mission.

Future Plans:

• Continue with more of what we have been doing

• Continue to grow and develop

• More focus on grant writing and planning

• Broaden our reach in community involvement

• Broaden the number of parents and community actively involved in the charity

• Further information and explanations relating to the 2025 DWC will be provided at a separate DWC meeting in the New Year

Involvement:

• Loads of ways to help – ideas are great but doing is even better

• Already have some examples of parents taking it upon themselves to arrange / organise their own fundraisers

• Continue to be changes in circumstances etc of the Board, so please let us know if you’d be interested in any future positions that may come up

Thanks:

• Sam – for the use of her facilities, stationery, studios, o�ices, reception sta�

• Kim and Helen who were thrown in at the deep end and have stepped up and gone above and beyond their duties.

• Jane for being the numbers Queen and consistent presence on the board

• Parents – so many have helped but a couple to mention in particular are Adele Mell, Helen Rowbottom, Marianna (prior to her joining the board!) Faith Bowering, Joanne Crawshaw.

• Thanks to the students – from college kids, to minis all helping out, running events, getting involved, learning new skills above their dance training.

• Thanks to you who are here today and continue to support

ElliTe Community Association – Charity number 1198791

Treasurers Report – 12 months ending 31 Aug 2024

Introduction

This is the ECA’s second full year as a charity.

The Object (i.e., purpose) of the charity is to:

appreciation of the arts, specifically of dance, in such ways as the charity thinks fit, including, but not limited to:

• Awarding bursaries to local children to attend dance classes

• Enabling or assisting children and young people to participate in regional, national and international dance competitions

The trustees believe we have successfully achieved our Objects in this year.

Income and Expenditure Account

Our income for the year was an incredible £27,990 (2023 - £14,814) and our expenditure was £20,235 (2023 - £13,698), resulting in a surplus of £7,775 (2023 – surplus of £1,115). Our bank account is at £13,582 (2022 - £4,722) at the year end, with £2,805 owed to parents/carers as contributions for the Team England jackets and the qualifier fees.

In terms of the DWC income, we raised £470 per young dancer and our costs were £423 per young dancer.

The funds raised for the Dance World Cup have funded the audition fees (excl. solos), totaling £1,575, team kit and flags costing £741 (sponsorship badging) and costuming, totaling £11,758 (2023 £8,213), for 41 children and young adults (aged 7 to 21). This equates to an average of £423 (2023 - £385) spent on each child/young person entering the competition.

cost of approx. £105 per child. Some Trustees of the charity will benefit from this contribution.

Our most successful form of fund-raising is the corporate sponsorship; this has raised £7,500 (2023-£9,050), (26.8% of our entire income). Other successes have been our Ball, which raised £1,699 (2023 - £1,493). Not only did this raise a great amount for the charity, everyone who attended had a lovely evening.

Our seasonal events, organized by the trustees and fund-raisers, have also been a great success, not only in terms of raising funds, but also raising awareness of dance, through bringing members of the general public to the dance school.

The most simple and e�ective fundraiser was the GoFundMe, which was online fundraising, asking for donations. This raised £1,777, with very little e�ort, other than setting up the fundraising page, sharing it and asking parents to share it.

The Cycle to Prague was also a great success, getting children and parents/carers involved, raising £1,302.

We have supported ElliTe Studios by purchasing a new sound system, which has been used successfully at dance competitions and in the studios themselves.

Many parents/carers/teachers/grandparents have kindly got involved through various means, including donations, cake sales, co�ee mornings, sponsored activities, scratch cards, smoothies, jewelry sales, sweet bags sales, reindeer food, bonus ball, bringing in books or bags of old clothes, helping at events and various other activities. Many thanks to everyone who has got involved in whatever capacity, big or small.

Many thanks to the dance teachers who gave up their free time to run boot-camp classes, these were very popular and the children loved them!

Many thanks to Ruth, Helen, Kim, Karina (who kindly stepped in to assist with the planning of the ball) and Kirsty for their contributions throughout the year. Many thanks also to Darren and Kirsty for their contributions as Trustees over the years.

Bursary

We are pleased to say that we have supported 4 individuals attending the ElliTe Studios College who asked for assistance with their funding. This bursary will be reviewed on a school term basis to assess the impact on the child and whether the situation of the parents/carers has changed. The charity has committed to continue with this support over the next 12 months

No-one has come forward with regards to the support scheme to assist parents whose circumstances have changed and are looking for assistance in buying dancewear. However, this may be as it has not been publicised e�ectively. We will look to publicise this across the dance school.

Grants

We have applied for a number of grants, however unfortunately as our scope is not inclusive for anyone to get involved, we have been unsuccessful in our funding applications. We will look to consider how we can remedy this.

Going forward

We start the year in a strong position, with reserves of £10,777. We continually consider how we can improve the dance education of the young people in Wakefield. If anyone has any ideas, please do feel free to get involved with the charity.

Many thanks

grandparents, the trustees and teachers. This demonstrates that the more of us who are involved, contributing in whichever way we can, be it big or small, the more funds we can raise to further educate Wakefield children in the art of dance. Many thanks to everyone who has contributed this year, however big or small.

Jane Wardell ACA

Treasurer

ElliTe Community Association

Ellite Community Association Income and Expenditure Account Income Corporate Sponsorship Barbie event World of Books Adele - Strictly MacMillan bake sale Bag Pack x 2 Book sale 30/30 Easy Fundraising Change jar Raffle Snacks etc Clothing sale rail Bags2school Frozen show T-Shirts EC Students - Wreath Making Go Fund Me Gallaghers Neightbourly Crystal Tutus raffle D Hindle Videography L Taylor - Leg warmers D Burling photoshoot Cheesecake Bootcamp Bootcamp 2 Sweet Bags Donations JD Sports Starstruck raffle Bun wraps Millie raffle Poppy Bracelets Beth Jewellery Millie P's bracelets Hamper raffle Bun sale Talullah raffle Stickers Annie sale Anais's Smoothies Bow Colouring Show Preview Dancers Raffle Cycle to Prague Euro sweepstake 50 Club Lindsay's wreaths Chloe's cake sale Neve's coffee morning Ball Easter Fun Day & raffle Halloween Party Christmas Party Scratch cards Frozen Sing-along Poppy Bonus Ball Name the Teddy Teddy Tombola Disney WBD dressing up Santa letter E Panton reindeer food Gallentine night Christmas jumper day Christmas Table I Cox - cake Calendar Dancewear sale Smarties Barbie Sale of books Coronation cake sale Niah's key rings Danceathon Tombola To be alloctaed A Casswell Gofundme Total income Costs Bursary DWC Costs Qualifier entry fees Entry fees Costumes Team kit and flags Jackets - ECA donation to parents/carers Qualifier fees - ECA donation to parents/carers Props Teacher chaperoning costs Donations to ES PBT dance equipment Sound system Other costs Insurance Total costs Net Income and Expenditure Balance sheet Bank account Cash to bank Costs to pay out I&E Acount I&E B/fwd Current year I&E	2022-2023 Income 9,050 £ 100 £ 77 £ 36 £ 350 £ 154 £ 144 £ 42 -£ 16 £ 54 £ 199 £ 1,493 £ 308 £ 65 £ 508 £ 614 £ 58 £ 55 £ 75 £ 311 £ 28 £ 20 £ 390 -£ 140 £ 430 £ 25 £ 9 £ 185 £ 61 £ 274 £ 26 £ 382 £ 14,814 £ 1,540 -£ - £ 8,213 -£ 555 -£ 1,700 -£ 445 -£ 660 -£ 13,113 -£ 202 -£ 384 -£ 13,698 -£ 1,115 £ As at 31 Aug 23 4722 0 -1700 3022 1907 1115 3022	2023-24 Income 7,500 £ 293 £ 10 £ 100 £ 167 £ 1,670 £ 72 £ - £ 38 £ 90 £ - £ 124 £ 898 £ 526 £ 550 £ 141 £ 238 £ 1,777 £ 550 £ 600 £ 30 £ 110 £ 50 £ 40 £ 610 £ 465 £ 75 £ 136 £ 145 £ 40 £ 70 £ 117 £ 376 £ 348 £ 15 £ 250 £ 50 £ 24 £ 17 £ 254 £ 148 £ 150 £ 180 £ 637 £ 1,302 £ 115 £ - £ - £ - £ - £ 1,699 £ 740 £ 434 £ 1,047 £ 1,304 £ 410 £ 164 £ 28 £ 104 £ 40 £ - £ - £ - £ - £ - £ 5 £ - £ - £ - £ 920 £ - £ - £ - £ - £ - £ - £ - £ - £ 27,990 £ 2,000 -£ 1,575 -£ 11,758 -£ 741 -£ 960 -£ 1,495 -£ 840 -£ 17,369 -£ 474 -£ 392 -£ 20,235 -£ 7,755 £ As at 31 Aug 24 13582 0 -2805 10777 3022 7755 10777

Prepared by: Jane Wardell ACA Reviewed by: Sarah Sundin ACA

Independent examlnerfs reF)Ort to the trustees of E117e Comrnunty Association I report to the trustees on my examination of the accounts of EIITI e Community AssoclatiDn for the yearended 31 August 2024. Responslbilities and basis of report As the charity trustees of the Trl￿ you are responsible for the preparation of the accounts in accordance wlth the requirements of the Charities Art 20111'the Att'l. I report In respect of my examination of the Trust's accounts carried out under seciion 145 of the 2011 Act and in carrying out my examination I have followed all the appllcable Dlrections given by the Charity Commission under section 145151{bl of the Act. Independent examinerfs statement have completed myexaminatton. I confinn that no material Matte￿ have come to my attention in connection with the examinatlon giving me cause to believe that in any materi31 respecl: l. aecounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concern5 and have come across no other matters In connection with the examination to whlch attention should be drdwn in this re￿rt in order to enable a proper understanding of the account5 to be ￿aChed. Some trustees have benefitted from the ￿fUnd of Team England jacket costs and the entryfee. This was due to theirchlldren being dancers in the Dan￿ World Cup and a distribution was made to all parents. Si8ned: Name: Sarah Sundln Relevant professional qualification or membership of professK)nal bodies {If any): ICAEW Addre55.' 15 Seam Way. PontefracL WF8 4TA Date: 25 June 2025