## **PLANET ACTION STREET ARTS** **REPORT AND FINANCIAL STATEMENTS For the year ended 1 April 2025** **Charity Number 1198746** ## **PLANET ACTION STREET ARTS** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** For the year ended 1 April 2025 |**Contents**|**Page**| |---|---| |Trustees' annual report|1 to 3| |Financial Reviewer's report|4| |Statement of Receipts and Payments|5| |Statement of Assets and Liabilities|6| |Notes to the financial statements|7 to 12| PLANET ACTION STREET ARTS TRUSTEES’ ANNUAL REPORT (including the directors’ report) For the year ended 1 April 2025 ## Statement of trustees’ responsibilities The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles in the applicable Charities SORP; - Make judgements and accounting estimates that are reasonable and prudent; - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Objectives and activities Planet Action Street Arts (PASA) aims to develop, education, engagement. and action to reverse the biodiversity and climate crisis. ## Public Benefit Statement The trustees confirm that they have complied with the Charity Commission’s guidance on public benefit. 1 PLANET ACTION STREET ARTS TRUSTEES’ ANNUAL REPORT (including the directors’ report) For the year ended 1 April 2025 ## Achievements and performance Over three days in May and June the annual Art and Biodiversity festival 2024 in Newcastle upon Tyne combined art, theatre music science and community action for urban biodiversity. ## 2024 PASA activities included: - Rearing organic curated flowers and preparation of pollinator strips with volunteers for Summerhill Park, Nunsmoor Park, and Bewick court. - The creation of joyful, artistic enhanced, flower planting for insects by families and children, both during the festival and for the school planting session. - A day’s workshop in St Annes primary school including talks, science, art, workshop, parade and planting for 30 10 year old pupils and the teacher. - Several talks on Older Voices Radio on pesticides and health. - Participation and talk at the COP parade at the Newcastle city civic centre. - • 19 September A collaboration with the Community Foundation at their `On the table` To spark an idea for a Community Gardens eco coalition to become a hub for urban biodiversity engagement and education. This resulted in many new collaborations. - A presentation on public relations for biodiversity in parks, plus theatre and science of insects at Newcastle allotment festival. The PASA website and Insectopolis Facebook page engaged 1,602 users. On and offline participation total 4,577 and flowers for pollinators planted 965 ## Financial Review The income of the charity for the year ended 1 April 2025 was £4,202 (2024: £4,201) of which £1,950 (2024: £3,500) was unrestricted and £2,252 (2024: £3,500) was restricted. Expenditure was £3,504 (2024: £1,901) of which £1,504 (2024: £401) was unrestricted and £2,000 (2024: £1,500) was restricted giving a surplus of £698 (2024: £2,317) at year end. Total funds at 1 April 2025 were £4,256 (2024: £3,558) of which £2,004 (2024: £1,558) were unrestricted and £2,252 (2024: £2,000) were restricted. ## Structure, governance and management Planet Action Street Arts is a charitable incorporated organisation registered on 26 April 2022 with number 1198746. The charity is controlled by its constitution. Recruitment and induction of new trustees We recruit new trustees either through advertisement or by word of mouth. Potential board members will meet with the board to discuss their reasons for wanting to join. 2 PLANET ACTION STREET ARTS TRUSTEES’ ANNUAL REPORT (including the directors’ report) For the year ended 1 April 2025 New board members are study the organisation’s policies and will receive additional training if needed. Reference and administrative details Trustees The trustees who are also directors for the purpose of company law, and who served during the year and up to the date of signing the financial statements were: E Johnson (chair) Cllr N Ali (appointed 2 September 2024) S Mohd Ismail (appointed 2 September 2024) MJ Thurston R Baker P Nindi WGL Potts (treasurer) Registered office 10 Ravensworth Terrace, Newcastle upon Tyne NE4 6AU Bankers Unity Trust Bank Financial reviewer Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX Approved by the board and signed on their behalf by: Geoff Potts Geoff Potts (Sep 28, 2025 20:02:15 GMT+1) G Potts Treasurer Date 28/09/2025 3 ## Planet Action Street Arts **----- Start of picture text -----**
Financial Statements
For the Year Ended
1 April 2025
**----- End of picture text -----**
I have examined the accounting records of Planet Action Street Arts for the Year ended 1 April 2025 from the information and explanations supplied. I confirm that no matter has come to my attention which gives me reasonable cause to believe that in any material respect accounting records have not been properly kept or that the accounts presented do not accord with those records. Signed: Lilian Hetherington (Sep 29, 2025 09:55:44 GMT+1) Position: Financial Reviewer Date: 29/09/2025 Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX 4 ## **PLANET ACTION STREET ARTS** ## **STATEMENT OF RECEIPTS AND PAYMENT** For the year ended 1 April 2025 |5
6
**Payments on:**
7
Charitable activities
Operation of the charity
**_Total payments_**
Net of receipts/payments
**_Total receipts_**
Donations and legacies
**Receipts from:**
Charitable activities
Grants and contracts
Notes
**_Cash carried forward_**
**Reconciliation of funds**
Cash funds brought forward|Unrestricted
Funds
£
1,950
-
1,950
1,504
1,504
446
1,558
2,004|Restricted
Funds
£
-
2,252
2,252
2,000
2,000
252
2,000
2,252|**Total**
**2025**
**£**
**1,950**
**2,252**
**4,202**
**3,504**
**3,504**
**698**
**3,558**
**4,256**|Total
2024
£| |---|---|---|---|---| |||||701
3,500| |||||4,201| |||||1,884| |||||1,884| |||||2,317
1,241| |||||3,558| The Receipts and Payments Statement includes all gains and losses recognised in the year. All receipts and payments derive from continuing activities The notes on pages 7 to 12 form an integral part of these financial statements. 5 Charity Number 1198746 ## **PLANET ACTION STREET ARTS** ## **STATEMENT OF ASSETS AND LIABILITIES** As at 1 April 2025 |**Cash funds**
Cash at bank and in hand
12
**Liabilities:**amounts falling due within
one year
13
**Funds of the charity**
Unrestricted income funds
Restricted income funds
**_Total funds_**
Notes|Unrestricted
Funds
£
2,004|Restricted
Funds
£
2,252
2,004
2,252
**4,256**|**Total**
**2025**
**£**
4,256
**300**|**Total**
**2024**
**£**| |---|---|---|---|---| |||||3,558| |||||-| |||||1,558
2,000| |||||**3,558**| The notes on pages 7 to 12 form an integral part of these financial statements. > These financial statements were approved by the Board on: 28/09/2025 and are signed on its behalf by: G Potts Trustee Geoff Potts Geoff Potts (Sep 28, 2025 20:02:15 GMT+1) 6 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## 1 **Accounting Policies** The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## 2 **Basis of accounting** ## 2.1 **Basis of preparation** The accounts have been prepared on the receipts and payments basis. An audit is not required by the charity's constitution and has not been requested by the trustees. The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. Planet Action Street Arts meets the definition of a public benefit entity under FRS 102. ## 2.2 **Preparation of the accounts on a going concern basis** The charity reported total unrestricted funds at the year end of £2,004 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern. ## 3 **Receipts** ## 3.1 **Recognition of receipts** Receipts are recognised when the charity has received the resources, any performance conditions attached to the item(s) of receipt have been met. ## 3.2 **Offsetting** There has been no offsetting of receipts and payments, unless required or permitted by SORP. ## 3.3 **Grants and donations** Receipts from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has received the funds, any performance conditions attached to the grants have been met. ## 3.4 **Interest receivable** Interest on funds held on deposit is included when received. 7 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## 3.5 **Fund accounting** Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity. ## 4 **Expenditure and liabilities** ## 4.1 **Liability recognition** Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## 4.2 **Charitable activities** Payments on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs. ## 4.3 **Governance and support costs** Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources. ## 4.4 **Irrecoverable VAT** Irrecoverable VAT is charged as a cost against the activity for which the payment was incurred. ## 4.5 **Liabilities** The charity has liabilities which are measured at settlement amounts less any trade discounts. ## 4.6 **Provisions for liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. 8 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## **Analysis of receipts** |5
6|**Donations and legacies**
**Charitable activities**
Receipts from grants
Newcastle City Council
Greening Wingrove
Knott Trust
Hadrian Trust
Donations and gifts
General grants provided for core funding
Other|Unrestricted
Funds
£
750
1,200
-
1,950
-
-
-
-
-|Restricted
Funds
£
-
-
-
-
2,002
250
-
-
2,252|**Total**
**2025**
**£**
**750**
**1,200**
**-**
**1,950**
**2,002**
**250**
**-**
**-**
**2,252**|Total
2024
£| |---|---|---|---|---|---| ||||||-
500
201| ||||||701| ||||||2,000
-
1,000
500| ||||||3,500| Receipts were £4,202 (2024: £4,201) of which £1,950 was unrestricted or designated (2024: £701) and £2,252 was restricted (2024: £3,500) ## **Analysis of payments on charitable activities** |7|**_Charitable activities_**
Direct costs
Support costs
Insurance
Website
Transport
Office costs
Bank charges
Fees
Horticulture
Artists
Festival expenses|Unrestricted
Funds
£
-
-
-
335
634
400
64
71
-
1,504|Restricted
Funds
£
1,024
505
-
-
-
-
471
-
-
2,000|**Total**
**2025**
**£**
**1,024**
**505**
**-**
**335**
**634**
**400**
**535**
**71**
**-**
**3,504**|Total
2024
£| |---|---|---|---|---|---| ||||||-
-
827
-
-
-
-
107
950| ||||||1,884| Payments on charitable activities were £3,504 (2024: £1,901) of which £1,504 was unrestricted or designated (2024: £401) and £2,000 was restricted (2024: £1,500) 9 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## 8 **Fees for examination of the accounts** Independent examiner's fees for reporting on the accounts |**2025**
**£**
**300**
**300**|2024
£| |---|---| ||-| ||-| There were no other fees paid to the examiner (2024: nil) ## 9 **Analysis of staff costs and the cost of key management personnel** The charity currently does not employ staff. ## 10 **Transactions with trustees** None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity. ## **Trustees' expenses** No trustee expenses have been incurred in the year. ## 11 **Corporation Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. ## 12 **Cash at bank and in hand** |Cash at bank and in hand
**Liabilities (payable within 1 year)**
Accruals
Independent examination of accounts|**2025**
**£**
**4,256**
**4,256**
**2025**
**£**
**300**
**300**|2024
£| |---|---|---| |||3,558| |||3,558| |||2024
£| |||-| |||-| ## 13 **Liabilities (payable within 1 year)** ## 14 **Events after the end of the reporting period** No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period. 10 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## 15 **Analysis of charitable funds** ## **Analysis of movements in unrestricted funds** |**Unrestricted funds**
General unrestricted fund
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
1,558
1,558|**Incoming**
**resources**
£
1,950
1,950|**Resources**
**expended**
£
( 1,504 )
( 1,504 )|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---| ||||||**2,004**| ||||||**2,004**| ## **Purpose of unrestricted funds** General unrestricted fund The 'free reserves' of the charity ## **Analysis of movement in restricted funds** |**Restricted funds**
Newcastle City Council
Greening Wingrove
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
2,000
-
2,000|**Incoming**
**resources**
£
2,002
250
2,252
|**Resources**
**expended**
£
( 2,000 )
-
( 2,000 )|**Transfers**
£
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---| ||||||**2,002**
**250**| ||||||**2,252**| ## **Purpose of restricted funds** Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor. Newcastle City Council To fund ABC25 festival Greening Wingrove To fund ABC25 bike garden ## 16 **Capital commitments** As at 1 April 2025, the charity had no capital commitments (2024 - £nil) ## 17 **Guarantee** There have been no guarantees given by the charity at 1 April 2025. 11 ## **PLANET ACTION STREET ARTS** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 1 April 2025 ## 18 **Debt** There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 1 April 2025. ## 19 **Governing document** The organisation is a Charitable Incorporated Organisation - Foundation registered on 26 April 2022 as a body corporate under part 11 of the Charities Act 2022. 12 ## PASA accounts 2025-combined Final Audit Report 2025-09-29 Created: 2025-09-12 By: Lilian Hetherington (lilian.hetherington@connectedvoice.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAfZBMsihJwX4rGhSLAyit1NRyhI7jbbae ## "PASA accounts 2025-combined" History Document created by Lilian Hetherington (lilian.hetherington@connectedvoice.org.uk) 2025-09-12 - 11:39:27 GMT Document emailed to geoff-potts@tiscali.co.uk for signature 2025-09-12 - 11:39:33 GMT Email viewed by geoff-potts@tiscali.co.uk 2025-09-12 - 13:19:55 GMT Email viewed by geoff-potts@tiscali.co.uk 2025-09-28 - 18:59:47 GMT - Signer geoff-potts@tiscali.co.uk entered name at signing as Geoff Potts 2025-09-28 - 19:02:13 GMT Document e-signed by Geoff Potts (geoff-potts@tiscali.co.uk) Signature Date: 2025-09-28 - 19:02:15 GMT - Time Source: server Document emailed to Lilian Hetherington (lilian.hetherington@connectedvoice.org.uk) for signature 2025-09-28 - 19:02:17 GMT Email viewed by Lilian Hetherington (lilian.hetherington@connectedvoice.org.uk) 2025-09-29 - 08:54:53 GMT Document e-signed by Lilian Hetherington (lilian.hetherington@connectedvoice.org.uk) Signature Date: 2025-09-29 - 08:55:44 GMT - Time Source: server Agreement completed. 2025-09-29 - 08:55:44 GMT