## **Bacchus Wind Orchestra Notice of Annual General Meeting To be held on 12[th] November 2024 at Judd School at 8.45pm**
## **Agenda**
1. Appoint a Chairman for the meeting
2. Approve the minutes of the last AGM
3. Approve the Annual Report of the Trustees
4. Approve and adopt the accounts for the period ending 30[th] August 2025
5. Election of Charity Trustees of the Orchestra: Nominations are Sarah Trigg, Daniel Thompson, Clare Cave Smith, Alec Pelmore
6. Elect members to be submitted to the trustees for appointment to the Orchestra Committee. Nominations are: Sarah Trigg, Dan Thomspon, Alec Pelmore, Tom Vaughan, Katharine Jones, Gemma Hodgson, Vicky Crippen, Claire Evans
7. Any other business – other business must be notified to the secretary at least ten days prior to the meeting.
## **Minutes of Annual General Meeting of the Bacchus Wind Orchestra Held on 6[th] November 2024 at Judd School at 8.45pm**
**Present:** Bryn Clarke, Katharine Jones, Helen Day, Emily,Francis, Rahael Osbron-Smith, Kornelia Ley, Gemma Hodgson, Sarah Loveday, Sarah Trigg, Pat Pelmore, Claire Evans, David Peacham, Amanda Curd, Steph Dowling, Don Gillett, Richard Melkonian, Vicky Crippen, Yael Ford, Clare Cave Smith, Tom Vaughan, Graham Carpenter, Chris Jutting, Neil Jones, Dan Thomson, Alec Pelmore, Kim, Mike Cherrett, Alun Cook, Matt Trigg
**Apologies:** Adam Jone, Becky Ellefsen, Sarah Walker, Anna Byfield
1. The meeting appointed Alec Pelmore as Chairman for the meeting
2. The meeting approved the minutes of the AGM held on 15[th] November 2023
3. The meeting received the report of the trustees
4. The meeting approved and adopted the accounts for the year to 31s August 2024
5. The Meeting approved the re-election of the four Charity Trustees of the Orchestra: Sarah Trigg, Daniel Thomson, Clare Cave Smith, Alec Pelmore
6. The meeting elected as nominees to be considered for appointment by the charity trustees to the Orchestra Committee: Sarah Trigg, Dan Thomson, Alec Pelmore, Tom Vaughan, Katharine Jones, Gemma Hodgson, Vicky Crippen,
7. The Meeting Closed.
## **Annual Report of the Trustees for the period August 2024 to August 2025**
We have performed our two main concerts as usual, this year moving back to Tonbridge Parish Church. The November concert had a broad mix of music, the highlight being Grainger’s Power of Rome. And then in February, the programme included Hunters Moon which Tom King (at Judd at the time) performed brilliantly as horn soloist.
We also moved our Hadlow concert to November which proved a good success. Eastbourne Bandstand unfortunately is no longer inviting many bands to play so our only summer concert was at Chapel Down vineyard.
Good concerts, enjoyable programmes and great playing but ……. audiences are mixed. In the sort of venues available for our regular Tonbridge concerts (eg Judd, St Stephens or the Parish Church), there is little publicity help from the venue and we mostly get audiences of ‘family and friends’; it seems difficult to pull in regular members of the public – a challenge for our committee! Any ideas welcome.
In contrast, in venues like Hadlow and Chapel Down, where there is a strong local enthusiasm to market the concerts, audiences are good and we recoup our losses. Ideally we need to find more venues where there is local help in pulling in audiences,
The finances for the year remain sound as can be seen from the attached accounts. Our subscriptions cover hall hire and conductors fee and most of the other regular costs (PRS/Making Music etc), and the net surplus from concerts of £1123 allowed us to spend £766 on new music and still leave us with a surplus of £506.
Meanwhile band numbers continue to grow. We have had a number of good new recruits which means we have all of the sections of the orchestra solidly covered – even the horns! BUT …. We are going to need a new tuba player in the coming year (or two!).
The trustees look forward to another successful season.
Bacchus Wind Orchestra Trustees
Dan Thompson, Clare Cave Smith, Sarah Trigg, Alec Pelmore
## **Bacchus Wind Orchestra**
## **Annual accounts 1 September 2024 to 31 August 2025**
|**Income**
Subscriptions
Concerts:
Ticket sales
Donations at concerts
Band stand fees
Guest Players
Conductor
Other expenditure on concerts
Venue hire
Total surplus from concerts
**Expenditure**
Rehearsal room hire
Musical Director
Making Music
Music
Website and domain name
Banners
Music storage
Printer cartridge
Sundries
Refreshments
Total expenditure
Surplus for year
Surplus brought forward
Surplus carried forward
**Represented by:**
Cash
T-shirts
Debtors
Prepayments|**Year to**
**31-Aug-25**
£
£
4,590
1,691
-
500
(94)
(299)
(245)
(425)
1,128
5,718
1,848
2,017
338
766
86
-
-
-
69
88
5,212
506
4,796
5,302
5,269
33
-
-
5,302|**Year to**
**31-Aug-24**
£
£
4,766
809
181
900
(240)
(236)
(11)
(375)
1,028
5,794
1,783
2,423
257
338
63
348
71
29
-
37
5,349
445
4,351
4,796
4,207
33
556
-
4,796|**Year to**
**31-Aug-24**
£
£
4,766
809
181
900
(240)
(236)
(11)
(375)
1,028
5,794
1,783
2,423
257
338
63
348
71
29
-
37
5,349
445
4,351
4,796
4,207
33
556
-
4,796|
|---|---|---|---|
||||5,794
5,349|
||||445
4,351|
||||4,796|
||||4,207
33
556
-|
||||4,796|
## **Treasurer: Dan Thompson**
## **Date 2 November 2025**
I have examined the books and records of Bacchus Wind Orchestra for the year ended 31 August 2025 and confirm that the Income and Expenditure Account is in accordance with those records.
**Examiner: Clare Cave Smith**
**Date: 2 November 2025**