2023-08-31-accounts - Bacchus Wind Orchestra

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Bacchus Wind Orchestra Notice of Annual General Meeting To be held on 15[th] November 2023 at Judd School at 8.45pm

Agenda

Appoint a Chairman for the meeting
Approve the minutes of the last AGM
Approve the Annual Report of the Trustees
Approve and adopt the accounts for the period ending 30[th] August 2023
Election of Charity Trustees of the Orchestra: Nominations are Sarah Trigg, Daniel Thompson, Clare Cave Smith, Alec Pelmore
Elect members to be submitted to the trustees for appointment to the Orchestra Committee. Nominations are: Sarah Trigg, Dan Thomspon, Alec Pelmore, Pat Pelmore, Becky Ellefsen, Katrina Calvert, Tom Vaughan, Katharine Jones
Any other business – other business must be notified to the secretary at least ten days prior to the meeting.

Minutes of Annual General Meeting of the Bacchus Wind Orchestra Held on 23[rd] November 2022 at Judd School at 8.45pm

Present: Bryn Clarke, Katharine Jones, Helen Day, Sarah Loveday, Sarah Walker, Gemma Hodgson, Claire Evans, David Peacham, Amanda Curd, Tom Vaughan, Ed King, Richard Melkonian, Lyndsey Bennet, Katrina Calvert, Chris Jutting, Adam Jones, Neil Jones, Dan Thompson, Alec Pelmore, Kim Thornewell, Mike Cherrett, David Scott, Alun Cook

The meeting appointed Alec Pelmore as Chairman for the meeting
The meeting approved the minutes of the EGM held on 27[th] April 2022
The meeting received the report of the trustees
The meeting approved and adopted the accounts for the period to Sep 2022
The Meeting approved the re-election of the four Charity Trustees of the Orchestra: Sarah Trigg, Daniel Thompson, Clare Cave Smith, Alec Pelmore
The meeting elected as nominees to be considered for appointment by the charity trustees to the Orchestra Committee: Sarah Trigg, Dan Thomspon, Alec Pelmore, Pat Pelmore, Becky Ellefsen, Pat Daniels, Claire Evans, Katrina Calvert, Tom Vaughan
The Meeting Closed.

Annual Report of Trustees for the period August 2022 to August 2023

It has been great finally to resume a full year of activities and it has been a busy one with seven separate events. Our two usual winter concerts went down very well – October had an American theme with East Coast Pictures and New World Dances as well as Bacchus on Blue Ridge; February saw a mixed programme with El Salon Mexico as the tricky centrepieve while Danson No2 and Cartoon added the fun element. For the February concert we once again moved to the Judd School hall which proved a great success – to the extent that we may well have it as our default ‘home’.

The highlight of the summer was our new collaboration with Chapeldown Vineyard – famous for its Bacchus wines. A summer concert in a marquee in the vineyard was well attended and thoroughly enjoyable. A good performance on Eastbourne bandstand was on a rather cold evening …. The fireworks started several minutes late so didn’t quite fit with the music … and continued for some time after we had finished!

The extra summer events make a major difference to the finances for the year as can be seen by the attached accounts. Our subscriptions cover hall hire and conductors fee, and the net surplus from concerts of £1639 allowed us to spend £756 on new music – to give us a net surplus for the year of £743.

Meanwhile band numbers have been growing. We have a number of good new recruits which means we have all of the sections of the orchestra solidly covered, although we could do with an extra horn or two. Meanwhile the extra income means we do not have to put up subscritions!

The trustees look forward to another successful season.

Bacchus Wind Orchestra Trustees

Dan Thompson, Clare Cave Smith, Sarah Trigg, Alec Pelmore

Bacchus Wind Orchestra Annual accounts 1 September 2022 to 31 August 2023

Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra
Annual accounts 1 September 2022 to 31 August 2023

			Year to		17 Months to
			31-Aug-23		31-Aug-22
			£	£	£	£
	Income
	Subscriptions			4,138		4,886
	Concerts:
		Ticket sales	1,369		1,417
		Donations at concerts	128		83
		Band standfees	1,100		450
		Workshop	443		-
		GuestPlayers	(60)		(209)
		Conductor	(599)		(420)
		Otherexpenditure onconcerts	(113)		(208)
		Venuehire	(630)		(400)
	Totalsurplusfromconcerts			1,639		713
				5,777		5,599
	Expenditure
	Rehearsal room hire		1,756		2,245
	Musical Director		2,016		2,648
	MakingMusic		197		88
	Insurance		-		384
	Music		756		336
	Website and domain name		242		63
	Refreshments		67		9
	T-shirts		-		-
	Totalexpenditure			5,034		5,773
	Deficitforyear			743		(174)
	Surplus broughtforward			3,609		3,783
	Surplus carriedforward			4,351		3,609


	Represented by:
	Cash			2,751		2,859
	T-shirts			33		33
	Prepayments			-		-
	Debtors			504		-
	Prepayments			1,063		717
				4,351		3,69

Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra	Bacchus Wind Orchestra
Annual accounts 25 March 2022 to 31 August 2022

		5 Months to		Year to
		31-Aug-22		31-Mar-21
		£	£	£	£
Income
Subscriptions			4242		1176
Concerts:
	Ticket sales	1569		-
	Donations at concerts	128		-
	Band stand fees	1550		-
	Workshop	443
	Guest Players	(60)		-
	Conductor	(764)		-
	Other expenditure on concerts	(113)		(22)
	Venue hire	(630)		-
Total surplus from concerts			2123		(22)
			6365		1154
Expenditure
Rehearsal room hire		2317		-
Musical Director		2676		-
PRS/MakingMusic		197		-
Insurance		192		192
Music		922		-
Website and domain name		242		151
Refreshments		76		-
Total expenditure			6622		343
Deficit			(257)		811
Surplus brought forward			4608		2972
Surplus carried forward			4351		3783

Represented by:
Cash			2751		3300
T-shirts			33		33
Prepayments					-
Debtors			504		450
Prepayments			1063		-
			4351		3783

Treasurer: D Thompson		Date:	Tuesday, October 18, 2022
I have examined the books and records of Bacchus Wind Orchestra for the 5 months ended 31 August 2022 and confirm that the Income and Expenditure Account is in accordance with those records.

Examiner: A Pelmore		Date:	Tuesday, October 18, 2022