Trustees’ Annual Report for the period
From 06/04/2024 Period start date To 05/04/2025 Period end date
Charity name: Share Frome
Charity registration number: 1198691
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Share Frome Library of Things is here to provide services and education to people in Frome and the surrounding areas which will allow them to live more sustainable lives, helping to protect our planet and work towards a circular economy in Frome. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
SERVICES - Library of Things borrowing service - Donations for sale (finding new homes for items to keep them from landfill) EDUCATION - Window displays, social media promotions, attendance at events, community collaborations |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Share Frome have read and confirmed understanding of the Charity Commissions guidance on ‘public benefit’ as detailed on the government website. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment Our volunteers help us to repair our library items to extend the life of that item
| Contribution made by volunteers |
Para 1.38 | and keep it from landfill. They also help us to check the items when they are returned to make sure they are in good working order ready to be borrowed by the next person. The volunteers who help us with these key elements of our service volunteer from between 1 and 4 hours per week in the shop or between 1 and 12 hours per week at home. This depends on how busy we are. |
|---|---|---|
| Other | n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have had a substantial reduction in our ability to operate in the period covered by this report. In March of 2024 we were given notice that the shop we operate from would be sold. Due to the uncertainty surrounding our ability to operate, we took the decision to pause operations as of the end of May 2024. Since that time we have been searching for a suitable low or no cost location to host our Library of Things. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £9476 in reserves (unrestricted) £6859 in current account. We have significantly strengthened our financial position by paying off a loan from Somerset Community Foundation, so we do not have the drain on our finances of loan interest payments. Several generous library members have continued to pay their membership fees, even though we have been unable to operate, allowing us to continue to pay for utilites in the shop, software licence fees and insurance. The prospective new owner of the shop is happy for us to continue storing our items in the shop while the sale goes through, so we haven’t had to move out. This has saved us additional costs. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to hold approximately 6 months of running costs. These reserves are held in an interest bearing account associated with our current account. |
| Amount of reserves held | Para 1.22 | £9467 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There remains significant uncertainty surrounding our premises. Without a long term premises to operate from, we cannot restart operations. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Library membership fees and item borrowing fees, donated items sold, donations for repairs, grant funds from the Town Council. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | That we cannot find a suitable low or no- cost premises to operate from. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Articles of Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trustees elect new trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
New trustees are asked to read and confirm they have understood the Charity Commission guidance on being a trustee. Further training on the responsibilities of a trustee is offered via Spark Somerset and Frome Town Council. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have 5 trustees. Currently no employees or volunteers as we have paused operations while we find a suitable premises. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
| Charity name | Share Frome |
|---|---|
| Other name the charity uses | Share Frome Library of Things |
| Registered charity number | 1198691 |
| Charity’s principal address | 3a The Bridge, Frome. BA11 1AR. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Anne Hills | ||||
| Andrew Jones | ||||
| Frances Krige | ||||
| William Gunby | ||||
| Ben Still | From 18/2/2025 onwards | |||
| Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved |
|---|---|---|
| Director name | n/a | |
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Anne Hills Full name(s) Anne Hills
Position (eg Secretary, Chair of Trustees Chair, etc)
Date
18/11/2025
| Charity Name | Number | ||||
|---|---|---|---|---|---|
| Share Frome | 1198691 | ||||
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
Period start date 06/04/2024 |
To | Period end date 05/04/2025 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 7 057 2 074 300 87 - - - - 9 518 - - - 9 518 4 3 816 7 356 172 657 604 108 12 247 - 24 964 - - - 24 964 - 15 446 - - - 15 446 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 7 057 2 074 300 87 - - - - 9 518 - - - 9 518 4 3 816 7 356 172 657 604 108 12 247 - 24 964 - - - 24 964 - 15 446 |
Total funds to the nearest £ 7 057 2 074 300 87 - - - - 9 518 - - - 9 518 4 3 816 7 356 172 657 604 108 12 247 - 24 964 - - - 24 964 - 15 446 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Takings | 7 057 | 22 133 | ||||
| Sponssorship& Donations | 2 074 | 856 | ||||
| Grants / Funding | 300 | 14 731 | ||||
| Bank Interest | 87 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
9 518 | 37 720 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 37 720 | ||||||
| Stock consumables | 4 | 198 | ||||
| Staff costs - wages | 3 816 | 24 548 | ||||
| Shopcosts | 7 356 | 2 707 | ||||
| IT Cost / subscriptions | 172 | 286 | ||||
| Utilities | 657 | 1 193 | ||||
| Professional fees | 604 | 1 500 | ||||
| Payroll | 108 | 396 | ||||
| Loan repyments | 12 247 | 1 536 | ||||
| - | - | |||||
| **Sub total ** | 24 964 | 32 364 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 32 364 | ||||||
| - 15 446 | - | - | - 15 446 | 5 356 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - 15 446 | - | - | - 15 446 | 5 356 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Reserves Remaining funds Details Details Assets in our Library of Things Assets used for operations Details Signature Anne Hills |
Unrestricted funds Restricted funds to nearest £ to nearest £ 9 476 - 6 859 - - - 16 335 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 4 906 1 620 - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Anne Hills |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Anne Hills | Anne Hills | 18/11/2025 | |
CCXX R2 accounts (SS)
2