## **Trustees’ annual report (including Directors’ report) for the period** **From:** 6/04/20230 **To:** 05/04/2024 **Charity name:** SHARE Frome **Charity registration number:** 1198691 **Company number:** n/a ## **Objectives and activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|SHARE Frome Library of Things is here to
provide services and education to people in
Frome and the surrounding areas which will
allow them to live more sustainable lives, helping
to protect our planet and work towards a circular
economy in Frome.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|SERVICES
● Library of Things borrowing service
● Donations for sale (finding new homes for
items to keep them from landfill)
EDUCATION
● Window displays, social media
promotions, attendance at events,
community collaborations| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of SHARE Frome have read and
confirmed understanding of the Charity
Commissions guidance on 'public benefit' as
detailed on the government website at the links
below.
The Public Benefit Requirement (PB1)
Public Benefit: running a charity (PB2)
Public Benefit: reporting (PB3)| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |||| |||| |Contribution made by
volunteers|Para 1.38|● Our volunteers help us to repair our library
items to extend the life of that item and keep
it from landfill. They also help us to check the
items when they are returned to make sure
they are in good working order ready to be
borrowed by the next person.
● The volunteers who help us with these to key
elements of our service volunteer from
between 1-4hrs per week in the shop or
between 1-12hrs per week from home. This
depends on how busy we are.| |---|---|---| |Other||n/a| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|For the Period 06/04/2023 - 05/04/2024 there
were:
● 835 people who borrowed items
●
2699 instances of people borrowing
●
3858 total borrows across 693 different
items
●
£`19,5345`Total item value (cost if every
borrow were a different person)
● £`141,790`value of new purchases
avoided (taking into account repeat
borrows by the same person)
£38,382 was spent on borrowing items in this
period so in total we saved our borrowers an
estimated minimum of £103,408 by them
borrowing and not buying.
**MATERIAL FOOTPRINT**
●`131704.45`total kg (estimated) of new
material use avoided (per unique
borrower of each item), of which:
o`18679.53`kg (estimated) of
Fossil Fuel use avoided
o`14223.45`kg (estimated) of
Biomass use avoided
o`10984.26`kg (estimated) of
Metallic Ore use avoided
o`87817.21`kg (estimated) of
Non Metallic Mineral use
avoided
These estimates show an average increase in
new materials saved, over 21% year on year| |---|---|---| at over 23,000kg of additional materials saved. https://observablehq.com/@sharefrome/reduced _material_footprint_impact ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|As a young charity, refining procedures and
processes is still underway.
Key objective is still to evolve our core
activities to cover our running costs.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We continued to focus on fundraising
through channels we were familiar with and
where we knew we would have most
success.
Unrestricted funds - Growth of activity in our
library of things
Restricted funds – Grant fund applications to
local council and Somerset based funds that
had supported us in the past.| |Investment performance
against objectives|Para 1.41|n/a| |Other||n/a| ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|£5236 in reserves (unrestricted)
£2000 (restricted)
£15925.21 (unrestricted income)| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It was decided that as of 6thApril 2023 we
would hold £9400 in reserves. Building up to
6 months worth of running costs as reserves
as the Charity Commission recommends.| |Amount of reserves held|Para 1.22|£9400 (unrestricted)| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There remains a risk around our current
premises as we don’t have a notice period,
so we are at risk of the owner selling. We
need to build reserves to cover potential
movement of premises.
**Deliver Operational activity**(over and
above the literal activity of running the library
of things)
**Deliver Marketing activity**(needed to
remind our users of our services and help
our sustainable income to grow.)
We will need to continue to seek funding or
volunteer time to deliver these two things so
that SHARE Library of Things can comply
with necessary legislations and grow our
library of things income to improve the
services that we offer to the general public.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Unrestricted funds -**Library of things
Service, Donated Items Sold, Sponsorship
**Restricted funds –**Grant fund applications
to local council and Somerset based funds
that had supported us in the past.| |---|---|---| |Investment policy and
objectives including any|Para 1.46|n/a| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|n/a| |Other||n/a| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:|Para 1.25|Articles of Association| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|At SHARE our trustees elect new trustees
with the advice of the Marketing and
Operations Manager. A majority vote is taken
to elect new trustees and also to elect the
Head of Trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|If we are considering electing a trustee we
ask them to read and confirm they have
understood the following:
1. The Charity Commissions guidance on
being a trustee.
2. The current ‘SHARE Frome’s Strategy’
document
Further training in the responsibilities of a
trustee is offered via sources like Somerset
Learning Partnership, Somerset Council and
Frome Town Council. We have also trained
our trustees in Safeguarding.| |The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|● Trustees
● Marketing & Operations Manager
(reports to trustees)
**●**Library of Things Assistants x 2 (reports
to Marketing & Operations Manager)| ||||●|Volunteers (report into staff member| |---|---|---|---|---| |||||present)| |Relationship with any related
parties|Para|1.51|n/a|| |Other|||n/a|| ## **Reference and administrative details** |Charity name|SHARE Frome| |---|---| |
Other name the charity uses|SHARE Frome Library of Things| |Registered charitynumber|1198691| |Charity’s principal address|3a The Bridge, Frome, BA11 1AR| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**
**Name of person (or**
**body entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| ||Anne Hills|n/a|n/a| ||Andrew Jones|n/a|n/a| ||Frances Krige|n/a|n/a| ||William Gunby|n/a|n/a| ||Juliet Solomon|n/a|01/04/2023 -
02/04/2024
n/a| ||||| |Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved| |---|---| |
**Director name**|
n/a| Name of trustees holding title to property belonging to the charity **Trustee name** n/a ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |
Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|n/a| ## **Additional information (optional)** **Names and addresses of advisers (optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (optional information)** Jessica Gardiner (Marketing & Operations Manager) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** ## **Signature(s)** **Full name(s)** Anne Hills William Gunby **Position (for example** Head of Trustees Trustee **Secretary, Chair, etc) Date** 01/04/2025 01/04/2025 ||Share Frome
|Share Frome
|Share Frome
|**1198691**| |---|---|---|---|---| ||**For the period**
**from**|4/6/2023|**To**|4/5/2024| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Share Libraryof Things Takings
**22,133**
Sponsorships and donations
**856**
Sale of donated items
**1,095**
Grants /funding
**-**
Bank Interest
**-**
**-**
**-**
**-**
**24,084**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 24,084**
**A3 Payments**
Refund
**73**
Pettycash adj
**16**
Stock repair & maintenance
**145**
Stock Consumables
**198**
Marketing
**82**
Staff Costs-Wages
**24,548**
ShopCosts
**2,707**
IT cost/ subscriptions
**286**
Utilities
**1,193**
Legal/professional
**1,500**
Payroll
**396**
Loan Repayments
**1,536**
**_Sub total_ 32,680**
**Stock replacement**
**109**
Shopcosts(assets)
**-**
**_Sub total_ 109**
**_Total payments_ 32,789**
**_Net of receipts/(payments)_ - 8,705**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 8,705**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**14,731**
**-**
**-**
**-**
**-**
**14,731**
**-**
**-**
**-**
**14,731**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**14,731**
**-**
**-**
**14,731**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**22,133**
**856**
**1,095**
**14,731**
**-**
**-**
**-**
**-**
**38,815**
**-**
**-**
**-**
**38,815**
**73**
**16**
**145**
**198**
**82**
**24,548**
**2,707**
**286**
**1,193**
**1,500**
**396**
**1,536**
**32,680**
**109**
**-**
**109**
**32,789**
**6,026**
**-**
**-**
**6,026**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**22,133**|**11,828**| ||||**856**|**21,382**| ||||**1,095**|**842**| ||||**14,731**|**5,500**| ||||**-**|**69**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**38,815**|**39,621**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**||**39,621**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| ||||**73**|**23**| ||||**16**|**-**| ||||**145**|**167**| ||||**198**|**70**| ||||**82**|**335**| ||||**24,548**|**16,180**| ||||**2,707**|**269**| ||||**286**|**212**| ||||**1,193**|**624**| ||||**1,500**|**265**
**252**
**1,992**| ||||**396**|| ||||**1,536**|| |||**-**|**32,680**|**20,389**| |||||| |||**-**
**-**
**-**|**109**|**28**| ||||**-**|**50**| ||||**109**|**50**| |||||| |||**-**|**32,789**|**20,439**| |||||| ||**14,731**|**-**
**-**
**-**
**-**|**6,026**|**19,182**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**14,731**||**6,026**|**19,182**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Reserves
Remaining funds
**Details**
**Details**
**Details**
Assets in our Library of things
Assets used for operations
**Details**
Signature
Anne Hills
Frances Krige
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Loan Payments owed to Somerset
~~community foundation~~|**to nearest £**
**to nearest £**
**9,487**
**-**
**15,686**
**-**
**-**
**-**
**25,173**
**-**
Agreement Error
Agreement Error
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**4,906**
**1,620**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
7515
**-**
**-**
**-**
**-**
**-**
Print Name
Anne Hills
Frances Krige
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Anne Hills|Anne Hills|4/1/2025| ||Frances Krige|Frances Krige|**4/1/2025**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiners Report Report to the trustees Share Frome On accounts for the year ended 5 April 2024 Charity no (if any) 1198691 Set out on pag I report to the trustees on my examination of the accounts of the above harity for the year ended 5 April 2023. Responsibilities and basis of report As the charily's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. Signed: 17 March 25 ela Martin Relevant professlonal qualification{s) or body {if any): AAT4 qualified member in practice of Instrtule ofAccountants and bookkeepers & AAT Address: The Round House 233 Fairlee Road Newport Isle of Wight Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for examiners). IER Oct 2018 Give here brief delails of any items that the examiner wishes to disclose. Report to the Truslees The charity is eligible to have an independent examination as its turnover exceeded the £25,000 threshold but was below £250,000 and does not require an audit. It is not a parent charity, or part of a group of charities. There is no requirement in the governan￿ or by reason of turnover for an audit to be carried out. l am independent of the charity, so no conflict of interest arises, I have a background as a HMRC investigator. I have established that there was no requirement for accruals basis accounts to be prepared by reference to the charitable organisation's governance document. The charity has opted to prepare accounts on a re￿iptS and payments basis under section 133 of the Charities Act 2011. Methodology, Populate quickbooks online with the bank transactions and data recorded in the spreadsheet provided. Compare the income and outgoings by reference to the banking and other linked accounts such as Zettle et¢. Review the accumulated data and how it feeds into the report. Produce report on QBO to verify that the report figures are consistent with the accounting records, with no material differences. I confirm that the accounting records are kept to the required standard The accounts are Gonsistent with the accounting records with no significant differences. There is nothing to disclose. There was no requirement to prepare accounts on an accruals basis. Charity law requires the examiner's report to comment on three specific things.. the accounting records kept, whether the accounts agree with those records, and whether the format of the accounts is correct. The examiner should also comment on the accounls if they have other COn￿rn$ about them. Accounting records kept- I found there to be a comprehensive record of income, outgoings, assets and liabilities. The records are maintained on an ex￿1 templale. It is recommended to use an accountancy package to avoid errors. Whether the accounts agreed with those records- I was able to confirm that the summarised records agree with the accounts. Format of the accounts is correct - I have established that this is correct. Concerns- There were some small errors but overall the accounts were accurate and presented in a professional manner, based on the previous year's template. IER Oct 2018