SHARE Trustee Annual Report FY22v1 4/2/2024 ## **Trustees’ annual report (including Directors’ report) for the period** **From:** 22/04/2022 **To:** 5/4/2023 **Charity name:** SHARE Frome **Charity registration number:** 1198691 **Company number:** n/a ## **Objectives and activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|SHARE Frome Library of Things is here to provide
services and education to people in Frome and the
surrounding areas which will allow them to live more
sustainable lives, helping to protect our planet and work
towards a circular economy in Frome.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|SERVICES
●Library of Things borrowing service
●Donations for sale (finding new homes for items to
keep them from landfill)
EDUCATION
●Window displays, social media promotions,
attendance at events, community collaborations| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of SHARE Frome have read and confirmed
understanding of the Charity Commissions guidance on
'public benefit' as detailed on the government website at
the links below.
The Public Benefit Requirement (PB1)
Public Benefit: running a charity (PB2)
Public Benefit: reporting (PB3)| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| ||Para 1.38|•Our volunteers help us to repair our library items to
extend the life of that item and keep it from landfill.| SHARE Trustee Annual Report FY22v1 4/2/2024 |Contribution made by
volunteers||They also help us to check the items when they are
returned to make sure they are in good working order
ready to be borrowed by the next person.
•The volunteers who help us with these key elements of
our service, volunteer from between 1-4hrs per week in
the shop or between 1-12hrs per week from home. This
depends on how busy we are.| |---|---|---| |Other||n/a| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|For the Period 22/04/2022 - 05/04/2023 there were:
•
835 people who borrowed items
•
2501 instances of people borrowing
•
3947 total borrows across 705 different items
•
£149,983 Total item value (cost if every borrow were a
different person)
•
£122,327 value of new purchases avoided (taking into
account repeat borrows by the same person)
£15,484 was spent on borrowing items in this period so in
total we saved our borrowers an estimated minimum of
£106,479 by them borrowing and not buying.
**MATERIAL FOOTPRINT**
102268.63 total kg (estimated) of new material use
avoided (per unique borrower of each item), of which:
•
14443.82kg (estimated) of Fossil Fuel use avoided
•
11290.63kg (estimated) of Biomass use avoided
•
8646.43kg (estimated) of Metallic Ore use avoided
•
67887.74kg (estimated) of Non Metallic Mineral use
avoided
https://observablehq.com/@sharefrome/reduced_material
_footprint_impact| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|In September 2022, we separated from the CIC who
owned us (Edventure Frome CIC).
Much of the 16hrs we have allocated to do operations
and marketing from Sept22-Apr23 has been used to
create our own documents, processes and
procedures. We had to create and start logging our
finances, start a bank account and find professionals
to provide accounting and HR support. We have been
learning what it is to be a charity and writing our own
grant funding applications. We have taken time to| |---|---|---| SHARE Trustee Annual Report FY22v1 4/2/2024 |||connect and register with national and local
organisations that we will need support from in future.
In view of our sustainable income for the first time in
September 2022 it was apparent that we couldn’t
afford ourselves and so a priority was also put on
recruiting volunteers who could help us with some of
the key jobs that were not being done (see section
‘Contribution made by Volunteers’above)| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|In FY22, as a new charity with a lot of operational
activity to do, we focused on fundraising through
channels we were familiar with and where we knew we
would have most success.
**Unrestricted funds -**Growth of activity in our library
of things
**Restricted funds– **Grant fund applications to local
council and Somerset based funds that had supported
us in the past.| |Investment performance
against objectives|Para 1.41|n/a| |Other||n/a| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|£5236 in reserves (unrestricted)
£2000 (restricted)
£11,687.40 (unrestricted income)| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It was decided that as of 6thApril 2023 we would hold
£5236 in reserves. This was forecast as providing us
with 3 months worth of running costs as reserves. This
amount was decided because at the time, we couldn’t
afford to reserve the 6 months that the Charity
Commission recommends.
The amount agreed as equivalent of 1 months
reserves did not include the monthly wage of the
Marketing & Operations Manager and only included
the wage of the employed Library of Things
Assistants. This was considered to be the correct way
to assume we would work if we were to reach financial
crisis point and need to use our reserves.| |Amount of reserves held|Para 1.22|£5236 (unrestricted)| |Reasons for holding zero
reserves|Para 1.22|n/a| 4/2/2024 SHARE Trustee Annual Report FY22v1 |Details of fund materially in
deficit|Para 1.24|n/a| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Now that we are a charity and have separated from
the CIC that started us, our unrestricted income does
not fund the amount of time needed to–
**Deliver Operational activity**(over and above the
literal activity of running the library of things)
**Deliver Marketing activity**(needed to remind our
users of our services and help our sustainable income
to grow.)
We will need to continue to seek funding and/or
volunteer time to deliver these two things so that
SHARE Library of Things can comply with necessary
legislations and grow our library of things income to
improve the services that we offer to the public.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Unrestricted funds -**Library of things Service,
Donated Items Sold, Sponsorship
**Restricted funds– **Grant fund applications to local
council and Somerset based funds that had supported
us in the past.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|n/a| |Other||n/a| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:|Para 1.25|Articles of Association| |How is the charity
constituted?|Para 1.25|CIO| SHARE Trustee Annual Report FY22v1 4/2/2024 |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|At SHARE our trustees elect new trustees with the
advice of the Marketing and Operations Manager. A
majority vote is taken to elect new trustees and also to
elect the Head of Trustees.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|If we are considering electing a trustee we ask them to
read and confirm they have understood the following:
1. The Charity Commissions guidance on being a
trustee.
2.The current ‘SHARE Frome’s Strategy’document
Further training in the responsibilities of a trustee is
offered via sources like Somerset Learning
Partnership, Somerset Council and Frome Town
Council. We have also trained our trustees in
Safeguarding.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|•Trustees
•Marketing & Operations Manager (reports to
trustees)
•Library of Things Assistants x 2 (reports to
Marketing & Operations Manager)
•Volunteers (report into staff member present but
managed by Marketing & Operations Manager)| |Relationship with any related
parties|Para 1.51|n/a| |Other||n/a| ## **Reference and administrative details** |Charity name|SHARE Frome| |---|---| |Other name the charity uses|SHARE Frome Library of Things| |Registered charitynumber|1198691| |Charity’s principal address|3a The Bridge, Frome, BA11 1AR| **Names of the charity trustees who manage the charity** |1
2|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Anne Hills|n/a|22/4/2022|n/a| ||Andrew Jones|n/a|22/4/2022|n/a| 4/2/2024 SHARE Trustee Annual Report FY22v1 |3
4
5
6|Frances Krige|n/a|22/4/2022|n/a| |---|---|---|---|---| ||William Gunby|n/a|22/4/2022|n/a| ||Juliet Solomon|n/a|22/4/2022|n/a| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity **Trustee name** n/a ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity n/a Name and objects of the charity on whose behalf the n/a assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and n/a segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (optional information)** Jessica Gardiner (Marketing & Operations Manager) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a SHARE Trustee Annual Report FY22v1 4/2/2024 ## **Declarations** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** |**Signature(s)**
**Full name(s)**
**Position (for example**
**Secretary, Chair, etc)**
**Date**||| |---|---|---| |||| ||Anne Hills|William Gunby| |||| ||Head of Trustees|Trustee| |||| |||| ## ## ## SHARE Accounts FY22v1 ||**SHARE Frome**|**SHARE Frome**|**SHARE Frome**|**1198691**|**1198691**|**1198691**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|22/04/2022|**To**||05/04/2023||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**11,828**
**17,206**
**842**
**-**
**69**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**29,946**
**-**
**-**
**-**
**29,946**
**23**
**0**
**167**
**70**
**1**
**12,340**
**269**
**212**
**624**
**265**
**252**
**1,992**
**-**
**-**
**16,213**
**28**
**50**
**-**
**-**
**77**
**16,291**
**13,655**
**-**
**-**
**13,655**|**Restricted**
**funds**
**to the nearest £**
**-**
**4,176**
**-**
**5,500**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,676**
**-**
**-**
**-**
**9,676**
**-**
**-**
**-**
**-**
**334**
**3,840**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,174**
**-**
**-**
**-**
**-**
**-**
**4,174**
**5,502**
**-**
**-**
**5,502**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**11,828**
**21,382**
**842**
**5,500**
**69**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,622**
**-**
**-**
**-**
**39,622**
**23**
**0**
**167**
**70**
**335**
**16,180**
**269**
**212**
**624**
**265**
**252**
**1,992**
**-**
**-**
**20,388**
**28**
**50**
**-**
**-**
**77**
**20,465**

**19,157**||**Last year**
**to the nearest £**| |SHARE Libraryof Things Takings|**11,828**||||||**-**| |Sponsorship& Donations|**17,206**||||||**-**| |Sale of Donated Items & Toolkit|**842**||||||**-**| |Grants/Funding|**-**||||||**-**| |Bank Interest|**69**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**29,946**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |REFUND|**23**||||||**-**| |PETTY CASH ADJ|**0**||||||**-**| |STOCK REPAIR & MAINTENANCE|**167**||||||**-**| |STOCK CONSUMABLES|**70**||||||**-**| |MARKETING|**1**||||||**-**| |STAFF COST - WAGES|**12,340**||||||**-**| |SHOP COSTS(not inc assets)|**269**||||||**-**| |IT COST / SUBSCRIPTIONS|**212**||||||**-**| |UTILITIES|**624**||||||**-**| |LEGAL/PROFESSIONAL|**265**||||||**-**| |PAYROLL|**252**||||||**-**| |LOAN REPAYMENTS|**1,992**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**16,213**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |STOCK REPLACEMENT|**28**||||||| |SHOP COSTS(assets only)|**50**||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**77**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**13,655**|**5,502**|**-**||
**19,157**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**13,655**|**5,502**|**-**||**19,157**||**-**| 1 SHARE Accounts FY22v1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Reserves
Remaining Funds (not inc reserves)
Unbanked funds less cash payments
**Details**
**Details**
Assets in our Library of Things
Assets used for operations/in shop
**Details**
Loan payments owed to Somerset
Community Foundation
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,236**
**-**
**11,687**
**2,000**
**233**
**-**
**17,156**
**2,000**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**4,906**
**1,620**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**14,274**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| 1 ## **How we work out the value of our assets** https://blog.carousell.com/carousell-pro-tips/selling-guide/6-tips-for-pricing-secondhand-items/ |||**Library**|**Shop**| |---|---|---|---| |||**Assets %**|**Assets %**| |Value items at|50% of their original RRP if they are still 0-2 years old|5|2| |Value items at|25% of their original RRP if they are 2-5 years old|25|18| |Value items at|10% if they are over 5 years or over|70|80| ||**Total RRP of Library Assets**|£31,150|| ||**Total RRP of Shop Assets**|£12,000|| |**Library**|**Shop**| |---|---| |**Assets**|**Assets**| |**Value**|**Value**| |£778.75|£120.00| |£1,946.88|£540.00| |£2,180.50|£960.00| **Total Asset Values: £4,906.13 £1,620.00** Sectioi) B Statement of assets ai)d IlabllltlQ8 at tl)e oi)d of tllp porlod Unmlrfd•d R••lilcl•d hnida E•thm• nd• il, i ill fvnd• Deiiills 82 Olh•r li￿tary a•s•ts Dol.Ills Del.iils Dolall4 85 L&•blW•• 141?4 e}s 1121 CCXX R1 acmMil• ISS) ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity NameShare Share Frome **On accounts for the year** 5 April 2023 **Charity no** 1198691 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) **Report to the trustees** I report to the trustees on my examination of the accounts of the above charity for the year ended 5 April 2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** A Weir **Date:** 8 February 23 **Name:** Angela Weir **Relevant professional** AAT qualified member of Institute of Accountants and bookkeepers **qualification(s) or body (if any): Address:** The Round House 233 Fairlee Road Newport Isle of Wight ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 1 **IER** **Give here brief details of any items that the examiner wishes to disclose** . ## **Report to the Trustees** The charity is eligible to have an independent examination as its turnover exceeded the £25,000 threshold but was below £250,000 and does not require an audit. It is not a parent charity, or part of a group of charities. There is no requirement in the governance or by reason of turnover for an audit to be carried out. I am independent of the charity, so no conflict of interest arises, I have a background as a HMRC investigator. I have established that there was no requirement for accruals basis accounts to be prepared by reference to the charitable organisation’s governance document. The charity has opted to prepare accounts on a receipts and payments basis under section 133 of the Charities Act 2011. I questioned the period of account as the charity became an independent body after it became a charitable organisation. Accounts are required to be filed from the date it became a charity. I reviewed the income and outgoings by reference to the banking and other linked accounts, breakdown of income and expenses. I reviewed the accumulated data and how it fed into the report. I verified that the report figures were consistent with the accounting records. This being the first period of accounts there were no comparisons to earlier periods to be made apart from noting the balance transferred to the charity from previously linked business Edventure Frome. This represented the balance of the donations from when Share Frome was first started in 2015. There were no significant estimates and no requirement to prepare accounts on an accruals basis. Charity law requires the examiner’s report to comment on three specific things: the accounting records kept, whether the accounts agree with those records, and whether the format of the accounts is correct. The examiner should also comment on the accounts if they have other concerns about them. Accounting records kept – I found there to be a comprehensive record of income, outgoings, assets and liabilities. The records are maintained on an excel spreadsheet by someone who clearly understands the technology and uses it well. We discussed using an accountancy package in the future and it was confirmed as already in hand. Whether the accounts agreed with those records – I was able to confirm that the summarised records agree with the accounts. Format of the accounts is correct – I have established that this is correct. Concerns – I have no concerns whatsoever. I was impressed by the professional presentation of the accounts and records which were compiled without an accountancy background, but with a good understanding of what was required. **Oct 2018** 2 **IER**