2024-03-31-accounts - East African Education Foundation

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Charity number 1198672

EAST AFRICAN EDUCATION FOUNDATION CIO

Report and Accounts

31 March 2024

East African Education Foundation

Report of the Trustees for the Year Ended 31 March 2024

Governing Document

The East African Education Foundation is constituted as a Charitable Incorporated Organisation (CIO), registered with the Charity Commission on 20 April 2022, under charity number 1198672.

Organisational Structure

The charity trustees are responsible for the general control and management of the charity. They give their time freely and receive no remuneration or other financial benefits. The trustees meet monthly and are responsible for all decisions regarding the organisation's operations and activities. Lead trustees are assigned to oversee the following areas: finance, education, sports, cultural activities, women and children, and public relations. The current trustees of the organisation are:

Nassor Haroub – Chair
Dr Mohammed Salim – Secretary
Salim Jumbe Mwawegu – Deputy Secretary
Hafidh Karama – Treasurer
Abubakar Hamad – Member
Abdalla Ali – Member
Abdalla Jafar – Member
Tahir Abdalla – Member

Trustees are regularly updated on publications from the Charity Commission to ensure they remain aware of their responsibilities under the Charities Act.

Risk Management

The trustees have assessed the risks facing the charity and developed a matrix identifying major risks and the likelihood of their occurrence. Measures are in place to manage these risks. The matrix is reviewed regularly, and external expertise is utilised when necessary to ensure appropriate measures are implemented. DBS checks are conducted for all trustees and for those working with children or vulnerable groups.

Objectives

To advance education among people of East African descent, particularly by providing language courses, homework clubs, and assistance with accessing education and training resources.
To relieve needs among people of East African descent by offering interpretation and translation services.
To preserve and protect health through seminars, conferences, and sports activities.

Strategies

Our activities are widely advertised and open to all members of the local community. The services we provide are free and supported by donations and volunteers. Measures are in place to ensure equal opportunity policies are implemented, providing equal access to all, regardless of beliefs, faiths, gender, sexuality, ability, age, colour, or race.

Use of Volunteers

Volunteers are a key resource in our activities. They are involved in most community initiatives, with 10 people regularly participating and dedicating their time to implementing our plans and activities. Volunteer recruitment follows strict guidelines to ensure their suitability and safety for those they serve. All volunteers undergo DBS checks, receive training and supervision, and their work is documented. They also receive support and advice from the management to help achieve their goals, such as work experience or employment references.

Principal Funding Sources

The charity’s primary source of income is donations. Various fundraising activities are organised throughout the year, often coinciding with holiday periods or annual festivals. Recently, we have participated in fundraising events organised by other groups locally. Such events not only generate income but also promote networking and partnerships with other organisations in Barking and Dagenham and beyond.

Activities and Achievements

The charity undertakes a wide range of activities to pursue its charitable aims and objectives.

Seminars:

We offer seminars on health and well-being, free to interested community members locally and beyond via Zoom. These seminars cover prevalent health issues and preventative measures. In the current financial year, five seminars were delivered on the following topics:

Stroke
Heart Failure
Type 1 Diabetes
Balanced Diet and Physical Exercise
Epilepsy

A total of 136 people attended. Evaluation and feedback from the seminars indicated 80% satisfaction with content and 90% satisfaction with the quality of presentation. Zoom meetings were the preferred method for 65% of attendees, compared to 35% for other modes (physical meetings, outreach, telephone consultations).

Food Bank:

Our food bank activities have been temporarily affected due to ongoing renovation work at our premises. We hope to resume full activities once renovations are completed.

Education & Training:

We support students with homework and tuition to help them achieve better academic results. A total of 65 young people participated in this initiative during this financial year, with

follow-up evaluations indicating that 85% of them showed improvement. Additionally, we provide one-on-one advice to students seeking further education at universities or colleges. This year, 33 students received this advice, and all reported that it significantly helped in their studies and course selections. These consultations are conducted by our qualified volunteers, who are students in higher education systems, qualified teachers, or professionals already in employment, such as engineers, doctors, and pharmacists.

Events:

Seven events were organised this year. These events celebrated different themes, including:

Two Eid Festivals
Two football matches between different groups
School holiday trips
Two "bring and share" events
An awareness day on the prevention of knife crime and gang culture

These events provide multiple benefits, such as fostering community bonding, preventing or reducing isolation—especially for lone parents and the elderly—and encouraging mutual support. They also serve as a platform for gathering feedback from the community on priority issues that need to be addressed by the organisation. Community members are fully involved in planning and organising new initiatives. In total, 571 people attended these events.

Partnership Working:

We collaborate with other organisations to support one another and maximise benefits for our service users. We also participate in activities organised by local authorities in East London. Our partners include statutory organisations, NGOs, and other charitable groups, such as TUHEDA, Barking & Dagenham Citizens Alliance Network (CAN), One Borough Voice, NHS, MIND, and Age Concern.

Community Participation:

Community participation is a core principle of our organisation. Members of the community and volunteers are involved in all aspects of our activities, from needs assessment to planning, implementation, monitoring, and evaluation. This involvement fosters a sense of ownership and strengthens the working relationship between the trustees and service users.

Financial Review and Reserves Policy

The trustees have reviewed the charity's reserves to ensure all procedures and practices comply with relevant guidelines.

Investment Policy and Objectives

Our cash reserves are held in bank and deposit accounts.

Plans for Future Periods

There is a need to expand our activities due to the increasing number of people utilising our services. New challenges are emerging related to changes in education, health, and cultural practices. Involving different community sectors is essential to ensure our plans are inclusive and meet the needs of our service users.

Statement of Trustees' Responsibilities

The charity trustees are responsible for preparing the annual report and financial statements in accordance with applicable laws and accounting standards (United Kingdom Generally Accepted Accounting Practice). The law requires the charity trustees to prepare financial statements each year that give a true and fair view of the charity's affairs and the resources coming in and going out. In preparing these financial statements, trustees must:

Select suitable accounting policies and standards and apply them consistently.
Observe the methods and principles outlined in the Charities SORP.
Make judgements, decisions, and estimates that are reasonable and justifiable.
Prepare the financial statements of the charity on a going concern basis, unless it is inappropriate to assume that the charity will continue to operate.

Trustees are also responsible for keeping accurate accounting records that reflect the charity's financial position and comply with Charity Regulations. They must safeguard all charity assets and take reasonable steps to prevent and detect fraud and other irregularities.

This report has been approved by the trustees of the East African Education Foundation and signed on their behalf by:

Dr. M. Salim Secretary 22 December 2024

EAST AFRICAN EDUCATION FOUNDATION CIO

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2024

		Restricted	Unrestricted	Total	Total
		Funds	Funds	Funds	Funds
		2024	2024	2024	2023
	Note	£	£	£	£
Incoming Resources
Incoming resources from generated funds:
Voluntary donations	3	-	3,104	3,104	2,502
Total incoming resources		-	3,104	3,104	2,502
Resources Expended
Administrative Expenses	4	-	(620)	(620)	(1,051)
Charitable activities
		-	-	-	-
Governance Cost	5	-	(480)	(480)	(90)
Total resources expended		-	(1,100)	(1,100)	(1,141)
Net incoming resources /
(resources expended) before
transfers		-	-	-	-
Transfers between Funds		-	-	-	-
Net movement of funds in year		-	2,004	2,004	1,361
Net income / expenditure
for the year		-	2,004	2,004	1,361
Total Funds brought forward		-	1,361	1,361	2,722
Total Funds at 31 March 2024	10	-	3,365	3,365	1,361

EAST AFRICAN EDUCATION FOUNDATION CIO

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2024

Note Tangible Fixed Assets 7 Current Assets 8 Cash at Bank and in Hand Creditors:Amounts falling due 9 within one year Net Current Assets Net Assets Charity Funds Restricted Funds Unrestricted Funds 10	2024 £ £ 180 180 3,485 3,485 3,485 (300) 3,185 3,365 - 3,365 3,365	2023 £ 360 1,001
		1,001 - -
		1,361
		- 1,361
		1,361

EAST AFRICAN EDUCATION FOUNDATION CIO

Notes to the Financial Statements

For the year ended 31 March 2024

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

1.2 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note { 1.1 }.

Note 2 Accounting policies

2.1 INCOME

Recognition of	These are included in the Statement of Financial Activities (SoFA) when:
income
	• the charity becomes entitled to the resources;
	· it is more likely than not that the trustees will receive the resources; and
	• the monetary value can be measured with sufficient reliability.
Offsetting	There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and	Grants and donations are only included in the SoFA when the general income recognition criteria are met.
donations
	In the case of performance related grants, income must only be recognised to the extent that the charity has provided the
	specified goods or services as entitlement to the grant only occurs when the performance related conditions are met .
Legacies	Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors
	have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within
	the control of the charity or have been met.
Government grants	The charity has received government grants in the reporting period
Tax reclaims on donations and gifts	Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Contractual
income and	This is only included in the SoFA once the charity has provided the related goods or services or met the performance
performance	related conditions.
related grants
	Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do
Donated goods	so.
	The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the
	time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they
	are recognised as an expense at the carrying amount of the stocks at distribution.
	Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less
	the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock
	recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities'
	and the proceeds from sale are also recognised as 'Income from other trading activities'.

	Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as
	incoming resources when receivable.
	Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.
Donated services	Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the
and facilities	value of the gift can be measured reliably.
	Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount
	recognised as an expense under the appropriate heading in the SOFA.
Support costs	The charity has incurred expenditure on support costs.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Income from
interest, royalties	This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
and dividends
Income from
membership	Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
subscriptions
	Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income
	earned from the provision of goods and services as income from charitable activities.
Settlement of	Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS
insurance claims	102 SORP) and are included as an item of other income in the SoFA.
Investment gains	This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from
and losses	revaluing investments to market value at the end of the year.
2.2 EXPENDITURE	AND LIABILITIES
Liability	Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the
recognition	charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Governance and	Support costs have been allocated between governance costs and other support. Governance costs comprise all costs
support costs	involving public accountability of the charity and its compliance with regulation and good practice.
	Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the
	use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs
	by their usage.
Grants with	Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided,
performance	such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
conditions
Grants payable	Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment,
without	a liability for the full funding obligation must be recognised.
performance
conditions
Redundancy cost	The charity made no redundancy payments during the reporting period.
Deferred income	No material item of deferred income has been included in the accounts.
Creditors	The charity has creditors which are measured at settlement amounts less any trade discounts

Provisions for A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the liabilities amount required to settle the obligation at the reporting date Basic financial The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. instruments Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS 102 SORP. 2.3 ASSETS Tangible fixed These are capitalised if they can be used for more than one year, and cost at least assets for use by They are valued at cost. charity The depreciation rates and methods used are disclosed in note 7. Intangible fixed The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are assets identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15 They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. progress Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

3 Voluntary Income Donation 4 Analysis of charitable expenditure Admin Activities Activities	Restricted Unrestricted Funds Funds 2024 2024 £ £ - 3,104 - 3,104 Direct Charitable Activities £ 620 - 620	Total Total Funds Funds 2024 2023 £ £ 3,104 2,502
	-	3,104 2,502
		2024 2023 Total Total £ £ 620 120 - 931
		620 1,051

5 Net Incoming / (outgoing) resources

This is stated after charging:

This is stated after charging:
Depreciation of tangible fixed assets Accountant's remuneration	2024 2023 £ £ 180 90 300 -
	480 90

6 Taxation

The organisation is a registered charity and no provision is considered necessary for taxation.

7 Tangible Fixed Assets

Cost At 1 April 2023 Additions Disposal At 31 March 2024 Depreciation At 1 April 2023 Charge for the year Elimination on disposals At 31 March 2024 Net Book Value At 31 March 2024 At 1 April 2023	Computer Equipment £ 360 - - 360 90 90 - 180 180 360	Total £ 360 - -
		360
		90 90 -
		180

		180
		360

8 Current Assests Prepayments Cash in Hand & Bank 9 Creditors: (Falling due within one year) Accruals Loan - others 10 Statement of funds Brought Incoming Forward Resources £ £ Unrestricted Funds General Funds 1,361 3,104 Restricted Funds Fund Raising - - Other - - Total Funds 1,361 3,104	2,024 £ - 3,485 3,485 2,024 £ 300 - 300 Resources Expended £ 1,100 - - 1,100	2,023 £ - 1,001
		1,001
		2,023 £ - -
		-
		Carried Forward £ 3,365 - -
		3,365

Independent Examiner’s report to the trustees of EAST AFRICAN EDUCATION FOUNDATION CIO

I report on the accounts for the year ended 31 March 2024 which are set out on pages 2 to 12.

Respective The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees/directors consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 responsibilities Act) and that an independent examination is needed. It is my responsibility to: of trustees/Direct • examine the accounts under section 43 of the 1993 Act, ors and • to follow the procedures laid down in the general Directions given by the Charity Commission (under examiner section 43(7)(b) of the 1993 Act, and

• to state whether particular matters have come to my attention.

Basis of My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the independent accounts presented with those records. It also includes consideration of any unusual items or disclosures examiner’s in the accounts, and seeking explanations from the trustees/directors concerning any such matters. The statement procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's 1. which gives me reasonable cause to believe that in, any material respect, the requirements: statement • to keep accounting records in accordance with section 41 of the 1993 Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act

have not been met ; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

13 January 2025

Olusola Olalekan Shokunbi FCCA Paul Victoria Accountants 2nd Floor, 134 South street, Romford, Essex RM1 1TE